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Instructions Technical Vocational Institutions (TVIs)
Page 1 of 7
Objectives
In line with the K to 12 Program and the Philippine Geoportal Project, the Technical Education and Skills Development Authority is in need of your assistance in verifying the
draft TVI / Registered Program map. This map shall contain location points of the different TVIs and their registered programs, contact details, and so on.
Once validated/accomplished by the TVIs, the map shall be used for the following: 1. K to 12 Mapping. 2. Online TVI/Program Map for Public Use.
3. Philippine Geoportal Project. 4. For TVET Planning and other purposes.
Mechanics The TVIs are requested to enter their coordinates and fill in other necessary details in designated Google Sheets files online. Real-time collaboration and auto-saving in Google
Drive/Docs will streamline the process and will enable TESDA administrators to monitor updates efficiently.
The TVIs might need to re-enter their coordinates and other info repeatedly depending on the number of programs offered.
Overview 1. Access Google Sheet File and search for TVI 2. Use Google Maps, Bing Maps, or other method to get coordinates
3. Entering the coordinates and other details in the Google Sheet Identifying TVI Coordinates
1. Open the Google Sheets file via the link shared to you with this PDF file.
2. Overview: The Google Sheet contains
information of TESDA Registered Programs per region. The TVI representative
needs to accomplish the following:
a. Enter the lat-long
coordinates of their TVI location in the spreadsheet
b. Verify/update contact information per program, e.g. address,
telephone number, etc. c. Complete other
Instructions Technical Vocational Institutions (TVIs)
Page 2 of 7
important information in the columns highlighted
in red
3. Search for TVI/programs:
Apply a filter by clicking the dropdown arrow in the upper right corner of column G (Name
of Institution) and typing a keyword.
Or you can type Ctrl+F for a keyword search or apply a different filter.
Multiple rows will be displayed depending on the number of
registered programs. If your registered program is not included in the list, go
to Data, Turn of Filter to display all rows.
If your programs/TVI is not listed, click on a row header, “insert one above/below” to
add details manually.
4. Enter coordinates: The TVI’s coordinates are
crucial in this program. Hence, we will use Google Maps to identify coordinates. For areas
that have unclear visuals in Google Maps, we can use as bingmaps, or use alternative
processes such as geolocation via html5, wifi positioning, or mobile app.
Googlemaps: Open a new tab in your
Chrome or Firefox browser in your desktop1 and open Googlemaps at
http://maps.google.com
1 The Google Maps Mobile App, while easier to use in geolocation via GPS, involves more steps to
display lat-long coordinates. Hence, this procedure would prioritize Google Maps for desktop
Instructions Technical Vocational Institutions (TVIs)
Page 3 of 7
5. If you are currently in the vicinity of the TVI, center the
map to your current location by clicking the location button on the lower right portion of
the screen. Or, manually search for your
TVI by typing in the name of the school or nearby landmark in the search bar (upper left
corner). Drag and zoom until you have
found your TVI location. You can switch to Google
Earth View (lower left) for a satellite view of the map If you can’t find your location,
go to www.bing.com/maps as an alternative or proceed to Step 10.
6. Once you have pinpointed the
TVI’s location, right-click the placemarker or anywhere within the TVI structure (ideally the center of the building or the flagpole) and click What’s here?
7. The search bar will display the
point’s coordinates below the search bar. Click the coordinates. They will be
displayed in the search bar itself.
Instructions Technical Vocational Institutions (TVIs)
Page 4 of 7
8. Highlight the coordinates and copy (Ctrl+C)
9. Go back to the Google sheets and paste the
coordinates. Do not switch the lat-long coordinates or put spaces/ comma. If you have done this successfully, skip to Step 11.
10. If you are unable to locate the
TVI via Googlemaps due to poor satellite imagery, you can use any of the following (by
order of accuracy): Option 1: Map Coordinates
Mobile App (Android) https://play.google.com/store/apps/details?id=sands.mapCoordinates.android
a. Download and Install b. Enable GPS (and wifi if
possible)
c. Position yourself by the flagpole, the middle of the building/school lot,
or near the entrance d. Open the app.
Instructions Technical Vocational Institutions (TVIs)
Page 5 of 7
e. On your smartphone, push the Options button
and choose Settings f. Under Coordinates
Type, choose decimal
degrees g. The app displays the
coordinates of your
location h. Type in those
coordinates in the
Google Sheet
Option 2: Mobile
Geotagging a. Enable GPS and Wifi* in
your smartphone (Wifi
signal increases accuracy)
b. Position yourself near the entrance or at the
middle of the structure and shoot a picture using your phone
c. Open picture gallery d. View picture’s Details
to view the photo’s
coordinates under Location
e. If you can, copy these
coordinates in Googlemaps and fine-tune location to get
more accurate coordinates
f. Copy and type the
coordinates in the Google Sheets
Option 3: HTML5 Geolocation
a. Go to this website:
http:/ /www.w3schools.com/html/tryit.asp?filename=t
ryhtml5_geolocation b. Click Try It. The
website calculates your
position via surrounding wifi networks and displays coordinates.
Map Coordinates (Google Play)
Geotagging using Mobile Phone
Instructions Technical Vocational Institutions (TVIs)
Page 6 of 7
However, these coordinates might be off
by 50-100 meters c. Go to Googlemaps d. Copy these coordinates
in the Search Bar and press enter. The map shows the location of
the calculated coordinates
e. Drag the placemarker to
the correct position f. Repeat steps 6-9 (page
6)
HTML5 Geolocation
11. Once you have entered the correct coordinates in the Lat
and Long columns, copy + paste these coordinates in the remaining rows of the TVI’s programs.
12. Verify contact details:
Once you have entered the coordinates for each row, you
may now proceed in validating current information and entering other info.
Verify/update complete address and contact
numbers.
Instructions Technical Vocational Institutions (TVIs)
Page 7 of 7
13. Complete other information:
Fill in the remaining cells under red columns. This
information will make the TVI map/database more comprehensive:
Column Description
C Municipality
H TBP (TekBok Provider) ID
K Website / Facebook Page
L E-mail Address
S (optional)
Ideal Jobs for Course/Program
T Night Classes (yes if programs offers night classes for students who can’t avail of daytime classes)
U Weekend Classes (yes if program offers weekend classes for students who are unavailable on weekdays)
V Age Limit (min and max ages)
W (optional)
Total Fees – Tuition and other
fees X Option for Scholarship (yes
or no) Y
(optional) Contact details for Scholarship
AB Accomplished by (Name &
Email used to access)
14. Do the same for the remaining rows corresponding to your TVI’s other
programs. Google automatically saves entered data in Google Drive approximately every 5-10 seconds. Administrators will be able to view your entries real-time.
Deadline is extended until 10 September 2015. THANK YOU VERY MUCH FOR YOUR ASSISTANCE!
For inquiries, you may contact Carla Salvo at cdssalvo@tesda.gov.ph.
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