View
220
Download
2
Category
Preview:
Citation preview
Intel Confidential – for internal use only
1
Intel Capital Equipment
Change to PO Validation for Capital Supporting
Items (NTM)
Intel Corporation
November 2013
Intel Confidential – for internal use only
2
Agenda
• Purpose of this training; who should attend
• Detailed review of changes to PO Validation
• Frequently Asked Questions
• Q&A
• Web PO demo
Intel Confidential – for internal use only
3
Purpose of this training
Ground Rules
Please abide by the Intel/Supplier confidentiality and privacy terms. If you ask a question, do not identify the company you work for.
Do not ask questions or make comments that are specific to your company.
This is NOT a contract review or a negotiation. We will not discuss terms, conditions, or clarifications to the Intel/Supplier contract.
Please mute your phone when you are not speaking.
Who should attend?
Intel partners/suppliers who provide capital supporting items for Intel factories.
At the end of this presentation, you should:
Be able to acknowledge a supporting items PO
Request a change to a supporting items PO
Know how long that you have to respond to a new or a changed PO
Know how to tell the difference between a supporting items and SIRFIS 42000xxxxx PO in Websuite
What changed items on a PO will require supplier to respond in Websuite
Understand that starting November 15, 2013, you will be required to validate Supporting Items PO’s via the new Websuite process
Intel Confidential – for internal use only
4
Please report your attendance
Please report your attendance by sending an email to the instructor
Your name
Company
A short note that you attended today’s training session
Your instructors:
David Parker– david.parker@intel.com
James Urlaub – james.e.urlaub@intel.com
Intel Confidential – for internal use only
5
Why is Intel making this change
Suppliers will benefit from less reliance on manual processes such as using
spreadsheets, emails and phone calls to manage purchase orders (POs). The focus of
this release will be:
Elimination of weekly spreadsheet and email process
Automated method of communicating required information
Automated reminders and emails documenting commitments or changes
Alignment of dates on PO’s between SIRFIS/Capital and Supporting Items
Ability to view detailed changes on Supporting Items PO’s
Intel Confidential – for internal use only
6
Current Process
Intel releases the PO
Supplier views PO via Websuite (supplier.intel.com)
Intel manually runs the Order Validation Report every Monday:
• Excel file e-mailed to suppliers for all PO’s released previous week
• Request additional information for the PO’s
Supplier required to respond back via excel and email every Wednesday:
• Acknowledging the PO
• Documenting the supplier ship date
• Documenting the expected delivery date
• Asking for changes in PO.
Intel manually updates the Designated Delivery Date on the PO
Intel Confidential – for internal use only
7
Intel Confidential – for internal use only
8
WebPO Landing Page
8
Once logged in, go to Intel WebPO and click
on the Purchase Order Inbox
Intel Confidential – for internal use only
9
PO Header
9
PO Header includes type.
New WebPO directs you where to respond.
Intel Confidential – for internal use only
10
Capital POs
10
New: Capital Purchase Orders have no response buttons available.
PO Header includes type.
New WebPO directs where to
respond.
Intel Confidential – for internal use only
11
Supplier views PO via Websuite
Intel Confidential – for internal use only
12
Supplier acknowledges PO line
Supplier acknowledges PO line
• When supplier acknowledges PO, they are confirming that the information on the PO is accurate and they will ship the item on the Requested Tender Date (RTD) on Web PO
• After acknowledgement, PO will be updated with Tender date (equal to the RTD) from supplier.
• For PO’s that have been previously updated with tender date, acknowledging the PO will keep the tender date on the PO.
Intel Confidential – for internal use only
13
Web PO is updated with tender date
• Tender Date (was called designated delivery date)
• Date the supplier has committed to giving the line item to the carrier for supporting Items PO’s
• Contractual tender date for line items on capital (SIRFIS) PO’s
• Requested Tender date
• The date that Intel would need the line item tendered to the carrier to meet the required delivery date at the Intel facility
• Required Date
• The date that the line item will dock at the Intel facility based on tender date.
Intel Confidential – for internal use only
14
Supplier requests a Change in Web suite
• For Supplier Tender Changes, PO will be automatically updated if the new Tender date is not more than 7 days earlier than the RTD.
• If the new supplier Tender date is more than 7 days earlier than the RTD, it will go to the Buyer for disposition and they will contact you off-line to confirm the changes
• All other changes will go to the Buyer for disposition and they will contact you off-line to confirm the changes
• Comments are required for all change requests.
Supplier Requests update to PO line
Intel Confidential – for internal use only
15
E-mail changes Via standard e-mails that the suppliers currently receive, supplier will be able to see
what changes for Supporting Items (NTM) PO’s that they need to respond to in web
PO.
Supplier will need to respond within 5 business days for new PO’s. They will also
need to respond within 5 business days for the following changes that will be listed
on the e-mail under Change PO.
Price
Quantity
Description
Supplier Item Number
Required Tender Date
Intel Confidential – for internal use only
16
Web PO updated with Buyer changes
• On buyer changes, Web PO will show “Changed” under line status.
• “Change history” will be highlighted
• Blue Box will be around changed item (Price in this example) for 15 days after change is made
• For “Requested Tender Date” changes, blue box will be around “Required Date”
Intel Confidential – for internal use only
17
E-Mail reminders (how it is sent)
• Supplier will get e-mail reminders at 2 days and 5 days after new PO is placed or changed if they have not responded in Web PO. E-mail will be sent to the person who last acknowledged the PO.
• Supplier must respond within 5 business days of a new PO released or if one of the following fields are changed:
• Price
• Supplier Item Number
• Description
• Qty
• Requested Tender Date (RTD)
Intel Confidential – for internal use only
18
Next Steps
• New PO Validation process will go live WW46.5 (November 15, 2013)
• Supplier will need to validate all new supporting items PO’s or changes on Web
suite starting on that date.
• To get an e-mail address into the system for the reminder e-mails, please go in on Friday
Nov. 15 and acknowledge a line on an open PO.
• Intel will be sending out a last manual weekly report on Monday, Nov 18 for
orders placed during WW46
You will need to go into Supplier.intel.com to acknowledge or request changes to
these orders during that week.
Demo, job aid and presentation will be posted on Websuite – link to be provided
separately
Intel Confidential – for internal use only
19
Frequently Asked Questions
• How will I know the difference between SIRFIS and Supporting Items (NTM) PO’s?
• When PO is viewed in Web PO, at top of PO it will clearly state which type of PO that it is.
• If I am not sure that I have acknowledged a new PO, how can I check?
• Reopen PO in Web PO and if you have acknowledged PO, then the “tender date” will be
shown on PO.
• How will I know when Intel makes a change on a PO that I need to acknowledge?
• Supplier will get e-mail with detailed changes that need a response.
• What if I need to change a supplier tender date?
• You will be able to go into the Web PO and request a change to the tender date
• What happens if I forget to acknowledge a new PO or changed PO?
• You will get a reminder e-mail 2 and 5 business days after a new PO is issued or changed.
Intel Confidential – for internal use only
20
Back-up
Intel Confidential – for internal use only
21
Websuite Support
Contact Info:
Email: supplier.presence.site@intel.com
Web Support: https://supplier.intel.com/static/misc/support.htm
New Suppliers can apply for Websuite access via the below link:
• https://supplier.intel.com/seem/default.aspx
Recommended