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ISAEP GED STUDENT - PARENT GUIDE
I. ISAEP ELIGIBILITYY
II. APPLICATION TO PROGRAM
III. ABOUT THE PROGRAM1. Meeting Time2. Homework3. Work Hours4. Attendance5. Econ. and Personal Finance /Workplace Readiness6. GED Testing7. How to Be Successful8. Staff and Contact Information
IV. BREAKDOWN OF HOMEWORK ASSIGNMENTS
V. VERIFICATION OF HOURS FORM
VI. PROGRESS TRACKING SHEET
VII. ACCOUNTS AND PASSWORDS LOG
VIII. EMERGENCY CONTACT FORM
IX. SAMPLE CONTRACT
X. TRANSCRIPT REQUEST AUTHORIZATION FORM
XI. ATTENDANCE POLICYY
XII. INTERNET ACCEPTABLE USE FORM
I. EligibilityY
The Individual Student Alternative Education Plan (ISAEP) Program prepares students at risk of dropping out of public high school to take the GED test while developing career and technical education skills. The ISAEP program fulfills compulsory attendance requirements for students who are between the age of 16 and 18 years of age. A student is eligible if:
1. The student is currently enrolled in a Roanoke County public high school2. The student is at least 16 years of age3. The student is at risk of dropping out of school4. The student is not able to earn the required number of credits to graduate5. An initial principal -student-parent (PPS) meeting has been held6. The student meets academic entrance requirements; and chooses to prepare for the GED
tests.In order to be deemed eligible the student must have a 7.5 grade equivalent or higher on a recognized standard measure of reading achievement and a score of 145 on each of the 4 GED subtests. Roanoke County Public Schools uses the Test of Adult Basic Education (TABE) to measure reading achievement and the GED READYY Official Practice Tests for the core area subtest assessments.
The purpose of the initial Principal-Parent-Student (PPS) meeting is to help parents and students understand the following options for satisfying Virginia's compulsory attendance requirement.1. Remain in a regular school program2. Enroll in an alternative education program3. Complete an ISAEP program
At this initial meeting, parents will sign a consent form that confirms they have received complete disclosure on the ISAEP Program and understand all requirements for each of the options for completing public school.
Once all the above requirements are met, the development of the ISAEP is undertaken in a parent/student entrance meeting at The Burton Center for Arts and Technology. Parents will be contacted to schedule the entrance meeting and students must continue to attend their base school until this meeting has been held and the student begins attending the ISAEP Program at The Burton Center for Arts and Technology.
The ISAEP Program classes are held every Tuesday and Thursday from 3:45-6:30 in Building B, Room 310.
III. ABOUT THE PROGRAM
I. Meeting Time
ISAEP GED meets every Tuesday and Thursday evening from 3:45-6:30. Students will
continue to attend base schools until their first day of the ISAEP GED program. Once a
student has been approved, an entrance meeting has been held, and the student has
started in the program they are no longer required to attend their base school. The
ISAEP GED program follows the Roanoke County Schools calendar and inclement
weather schedule for closings. Please refer to local media to find out if Roanoke County
Schools are closed. In the event of a weather related two-hour delay ISAEP GED will be
held at the regular time.
II. Homework
ISAEP GED Students are required to spend a total of 15 hours each week working
toward the completion of the ISAEP GED coursework. 5 hours each week (2.5 on
Tuesday and 2.5 on Thursday) are spent in class. The remaining 10 hours are satisfied
through the completion of homework in the GED Book and other assigned activities. A
breakdown of how homework hours should be approached is included in this binder.
1. Homework is checked every Tuesday and Thursday
2. Students are expected to complete 7-10 hrs. worth of homework weekly.
3. Homework not completed will result in an unexcused absence each week.4. Homework will be checked by Ms. Robinson (please let her know if you have worked ahead).
III. Work Hours
ISAEP Students are required to complete 150 hours of work (37.5 per test) in a
workplace or as a volunteer. Students may take 1 GED test for every 37.5 hours they
accrue. Students can provide proof of these hours through pay stubs or Verification of
Hours form included in this binder.
IV. Attendance
Faithful attendance is vital to the success of ISAEP GED students and attending class
regularly ensures that they are caught up with all requirements of the program. All
absences must be verified by an official note from a doctor, court, or be otherwise
approved by the ISAEP Coordinator to be counted as excused. Please refer to the
ISAEP Attendance Policy in Effect found in this binder.
III. About the Program
III. About the Program
V. Econ. and Personal Finance/ Workplace Readiness
ISAEP/ GED Students must earn a credit for both Economics and Personal Finance. This
is an online course structure and students may carry-over work completed in their base
schools toward these credits. Additionally, ISAEP GED students must take and pass the
Workplace Readiness Credential with a score of 75 or better.
VI. GED Testing
Upon the completion of…
1.) At least 37.5 work hours per test
2.) All the homework for at least 1 subject
3.) A score of 145 or higher on the GED- Ready test
5.) Regular attendance
An ISAEP GED students may sit for 1 of the 4 GED tests. Test are given locally at the
Roanoke Higher Education Center and American National in Salem. Students are
required to arrive at the testing center 15 minutes early with an ID. Testing is free of
charge to students. In the event that a student does not attend the session or does not
have documentation required by the testing center the student is responsible for the
cost of the re-test.
VII. How To Be Successful In This Program
1. Set a goal for completion.
2. Make a plan to meet your goal.
3. Complete all homework on time.
4. Attend class regularly.VIII. Staff and Contact Information
ISAEP Coordinator- Daryl Clemons- dclemons@rcps.us 540-562-3900 ext.29076
Counselor- Teresa Gibbons- tgibbons@rcps.us 540-857-5000
Workplace Coordinator-Teresa Baxter tbaxter@rcps.us
ISAEP Instructor- Elisabeth Bivens ebivens@rcps.us
ISAEP Tutor- Jacqueline Robinson
L/A Pretests Parts 1, 2, & 3
Date Completed
Pgs. 2-17
Date Completed
Lesson 1 -- Practice 1
Lesson 2--- Practice 2
Lesson 3 -- Practice 3
Lesson 4 -- Practice 4
Lesson 5 -- Practice 5
Lesson 6 -- Practice 6.1, 6.2
Lesson 7 -- Practice 7
Lesson 8 – Practice 8
Lesson 9 – Practice 9
Practice Questions
Interpreting Nonfiction and Informational Text 60
Analyzing Nonfiction and Informational Text Date Completed
Lesson 1 -- Practice 1
Lesson 2--- Practice 2
Lesson 3 -- Practice 3
Lesson 4 -- Practice 4
Lesson 5 -- Practice 5
Lesson 6 -- Practice 6
Practice Questions
84
Interpreting Fiction Date Completed
Lesson 1 -- Practice 1
Lesson 2--- Practice 2
Lesson 3 -- Practice 3
Lesson 4 -- Practice 4
Lesson 5 -- Practice 5
Lesson 6 -- Practice 6
Practice Questions
100
Writing Effective Sentences Date Completed
Lesson 1 -- Practice 1
Lesson 2--- Practice 2
Lesson 3 -- Practice 3
Lesson 4 -- Practice 4
Lesson 5 -- Practice 5
Lesson 6 -- Practice 6
Practice Questions
116
IV. Breakdown of Homework
Connecting Ideas Date Completed
Lesson 1 -- Practice 1.1, 1.2
Lesson 3 -- Practice 2
Lesson 4 -- Practice 3
Practice Questions
134
Writing About Text Date Completed
Lesson 1 -- Practice 1
Lesson 2--- Practice 2
Lesson 3 -- Practice 3
Lesson 4 -- Practice 4
Lesson 5 -- Practice 5
Lesson 6 -- Practice 6.1, 6.2, 6.3
Lesson 7 – Practice 7.2
Section Practice Part A & B
146
Polishing Your Writing Date Completed
Lesson 1 -- Practice 1
Lesson 2--- Practice 2
Lesson 3 -- Practice 3
Practice Questions
172
Using Grammar Correctly Date Completed
Lesson 1 -- Practice 1.1, 1.2
Lesson 2 -- Practice 2.1, 2.2
Lesson 3 -- Practice 3.1, 3.2
Practice Questions
182
Utilizing Grammar Mechanics Date Completed
Lesson 1 -- Practice 1.1, 1.2
Lesson 2 -- Practice 2
Lesson 3 -- Practice 3
Lesson 4 -- Practice 4
Practice Questions
198
IV. Breakdown of Homework
Pretests Part 1 & 2
Date Completed
Pgs. 18-27
Number Sense and Problem Solving Date Completed
Lesson 1 -- Practice 1.1, 1.2
Lesson 2 -- Practice 2.1, 2.2
Lesson 3 -- Practice 3.1, 3.2
Lesson 4 – Practice 4.1, 4.2
Lesson 5 -- Practice 5
218
Decimals & Fractions Date Completed
Lesson 1 -- Practice 1
Lesson 2--- Practice 2.1, 2.2
Lesson 3 -- Practice 3
Lesson 4 -- Practice 4.1, 4.2
Lesson 5 -- Practice 5
Lesson 6 -- Practice 6
Lesson 7 – Practice 7
Practice Questions
238
Ratio, Proportion, & Percent Date Completed
Lesson 1 -- Practice 1.1, 1.2
Lesson 2--- Practice 2
Lesson 3 -- Practice 3.1, 3.2
Lesson 4 -- Practice 4
Lesson 5 -- Practice 5
Lesson 6 -- Practice 6
Practice Questions
260
Data Statistics and Probability Date Completed
Lesson 1 -- Practice 1
Lesson 2--- Practice 2.1, 2.2
Lesson 3 -- Practice 3
Lesson 4 -- Practice 4.1, 4.2
Lesson 5 -- Practice 5
Lesson 6 -- Practice 6
Lesson 7 – Practice 7.1, 7.2
Lesson 8 – Practice 8.1, 8.2
Lesson 9 – Practice 9
306
IV. Breakdown of Homework
Algebra Basics, Expressions, and Polynomials 1 (1.1- 6.1) Date Completed
Lesson 1 -- Practice 1.1, 1.2
Lesson 2--- Practice 2
Lesson 3 -- Practice 3
Lesson 4 -- Practice 4
Lesson 5 -- Practice 5
Lesson 6 -- Practice 6.1
316
Algebra Basics, Expressions, and Polynomials 2 (6.2- 12) Date Completed
Lesson 6 – Practice 6.2
Lesson 7-- Practice 7
Lesson 8--- Practice 8
Lesson 9 -- Practice 9
Lesson 10 -- Practice 10.1, 10.2
Lesson 11 -- Practice 11
Lesson 12 -- Practice 12
Practice Questions
331
Equations, Inequalities, and Functions 1 (1 – 6) Date Completed
Lesson 1 -- Practice 1.1, 1.2
Lesson 2--- Practice 2
Lesson 3 -- Practice 3
Lesson 4 -- Practice 4
Lesson 5 -- Practice 5
Lesson 6 -- Practice 6
352
Equations, Inequalities, and Functions 2 (7-12) Date Completed
Lesson 7-- Practice 7
Lesson 8--- Practice 8
Lesson 9 -- Practice 9
Lesson 10 -- Practice 10
Lesson 11 -- Practice 11
Lesson 12 -- Practice 12
Practice Questions
366
IV. Breakdown of Homework
Geometry Date Completed
Lesson 1 -- Practice 1
Lesson 2--- Practice 2.1, 2.2
Lesson 3 -- Practice 3
Lesson 4 -- Practice 4.1, 4.2
Lesson 5 -- Practice 5
Lesson 6 -- Practice 6
Lesson 7 – Practice 7.1, 7.2
Lesson 8 – Practice 8.1, 8.2
Lesson 9 – Practice 9
388
IV. Breakdown of Homework
Science Pretests Parts 1, 2, & 3
Date Completed
Pgs. 40-54
Comprehend Scientific Data Date Completed
Lesson 1 -- Practice 1
Lesson 2--- Practice 2
Lesson 3 -- Practice 3
Lesson 4 -- Practice 4
Lesson 5 -- Practice 5
Lesson 6 -- Practice 6
502
Life Science Date Completed
Lesson 1 -- Practice 1
Lesson 2--- Practice 2
Lesson 3 -- Practice 3
Lesson 4 -- Practice 4
Lesson 5 -- Practice 5
Lesson 6 -- Practice 6
Lesson 7 – Practice 7
Lesson 8 – Practice 8
518
Earth and Space Science Date Completed
Lesson 1 -- Practice 1
Lesson 2--- Practice 2
Lesson 3 -- Practice 3
Lesson 4 -- Practice 4
Lesson 5 -- Practice 5
Practice Questions
540
Physical Science
Date Completed
Lesson 1 -- Practice 1
Lesson 2--- Practice 2
Lesson 3 -- Practice 3
Lesson 4 -- Practice 4
Lesson 5 -- Practice 5
Lesson 6 -- Practice 6
Practice Questions
552
IV. Breakdown of Homework
Social Studies Pretests Parts 1, 2, & 3
Date Completed
Pgs. 28- 41
Social Studies Practice Date Completed
Lesson 1 -- Practice 1
Lesson 2--- Practice 2
Lesson 3 -- Practice 3
Lesson 4 -- Practice 4
Lesson 5 -- Practice 5
Lesson 6 -- Practice 6
Lesson 7 – Practice 7
Practice Questions
420
U.S. History Date Completed
Lesson 1 -- Practice 1
Lesson 2--- Practice 2
Lesson 3 -- Practice 3
Lesson 4 -- Practice 4
Lesson 5 -- Practice 5
Practice Questions
438
Civics & Government Date Completed
Lesson 1 -- Practice 1
Lesson 2--- Practice 2
Lesson 3 -- Practice 3
Lesson 4 -- Practice 4
Lesson 5 -- Practice 5
Practice Questions
452
Economics Date Completed
Lesson 1 -- Practice 1
Lesson 2--- Practice 2
Lesson 3 -- Practice 3
Lesson 4 -- Practice 4
Practice Questions
466
IV. Breakdown of Homework
Geography and The World Date Completed
Lesson 1 -- Practice 1
Lesson 2--- Practice 2
Lesson 3 -- Practice 3
Lesson 4 -- Practice 4
Lesson 5 -- Practice 5
Lesson 6 -- Practice 6
Practice Questions
478
IV. Breakdown of Homework
Verification of Hours ISAEP GED
Student_______________________________ Supervisor______________________________
Week Ending_________________________ Supervisor Phone______________________
Day Date Hours Type of Work Completed Supervisor Signature
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Total Hours
V. Verification of Hours Form
ISAEP/ GED Progress Tracking Sheet Name___________________________________________________
Econ. & Personal Finance � Everfi
Workplace Readiness � CareerScope � On Your Own � On the Job
Homework � Language Arts � Math � Science � Social Studies
GED Ready � Language Arts � Math � Science � Social Studies
Work Hours � 0-37.5� 37.6- 75 � 76-112.5� 112.6-150
GED TEST � Language Arts � Math � Science � Social Studies
� Pre-Employment Communication Self Management Working with others � � �
VI. Progress Tracking Sheet
� M-1 ____� M-8 ____� M-7 ____� M-6 ____
� M-5 ____� M-4 ____� M-3 ____� M-2____� M-9 ____
Score____ Score____ Score____ Score____
ISAEP/ GED Accounts Name _______________________________
My GED
Username ________________________________
Password_________________________________
CareerScope
Username ________________________________
Password_________________________________
On Your Own/ On The Job
Username ________________________________
Password_________________________________
Aztec
Username ________________________________
Password_________________________________
Everfi
Username ________________________________
Password_________________________________
______________Username________________________________Password_________________________________
______________Username________________________________Password_________________________________
______________Username________________________________Password_________________________________
VII. Accounts and Passwords Log
ISAEP GED EMERGENCY INFORMATION
Child’s Name Date of Birth
Base School Grade Level
Student Cell Phone Student Email Address
Parent’s/Guardian’s Name Parent’s/Guardian’s Name
Home Phone Work Phone Home Phone Work Phone
Email Address Email Address
Mailing Address Mailing Address
City, ST, ZIP Code City, ST, ZIP Code
Custody Issues Yes No Court Documentation Required
Alternative Emergency Contacts
Primary Emergency Contact Secondary Emergency Contact
Relationship Relationship
Home Phone Work Phone Home Phone Work Phone
Address Address
City, ST ZIP Code City, ST ZIP Code
Medical Information
Physician’s Name Phone Number
Special Health Problems Hospital Referred
If custodial parent or legal guardian cannot be reached in case of emergency, illness, or injury, the school is authorized to follow whatever procedure is necessary to secure medical treatment as needed. Roanoke County Public Schools is authorized to release or exchange information during the present school year with the following physicians/ agencies.
Physician/ Agency Phone Number
Physician/ Agency Phone Number
VIII. Emergency Contact Form
Roanoke County ISAEP (GED®) Program Individual Student Alternative Education Plan (ISAEP) Program
Burton Center for Arts & Technology
1760 Roanoke Boulevard Salem, VA 24153
Phone: 540-857-5000 Fax: 540-857-5061
Contract - Student Plan
Date:
STUDENT DATA
NAME: FIRST MIDDLE LAST
ADDRESS: STREET CITY STATE ZIP CODE
PHONE: CELL HOME WORK
HOME
SCHOOL IEP:
PARENT(S)/GUARDIAN(S) DATA
NAME: FIRST MIDDLE LAST
ADDRESS: STREET CITY STATE ZIP CODE
PHONE: CELL HOME WORK
ELIGIBILITY SCORES:
CONTENT AREA: TABE MATH SCIENCE SOCIAL STUDIES READING
LANGUAGE ARTS
SCORE:
DATE:
NOTES:
NOTES:
IX. Sample Contract
Components of the Roanoke County ISAEP (GED) Program Please initial the blank areas next to each statement. The first is for the student and the second is for the
parent(s)/guardian(s).
A. Re-enrollment in regular high school program
__________, ___________ I, , understand that I have the option of re-enrolling in high school and that
I will be advised as to the procedures to do that upon notifying the ISAEP Coordinator of my intent to exercise
that option.
B. General Educational Development Test Preparation
__________, ___________ I, , will attend class, complete all assignments, and attend testing dates
and times as scheduled.
__________, ___________ Syllabus Information: I, , have received a copy of the syllabus which
includes assignments for Science, Math, Social Studies, Reading, and Writing.
__________, ___________ Official Testing Information: I, , also understand that in order to schedule
each Official GED Test, I need to submit 37.5 hours of supervised employment, complete one subject area
of homework, complete 10 workplace readiness modules, and take GED Ready pre-test scoring a 145 or
higher. *Please note: Scheduling of official GED testing is subject to approval and ISAEP reserves the right
to make adjustments as necessary.
C. Occupational Training
__________, ___________ I, , will complete all employability skills assignments, will cooperate with
the career education instructor, will secure and maintain gainful supervised employment, and will adhere to
the policies and procedures of the career education program. A minimum of 150 hours of supervised
employment is required. Pay check stubs will be submitted to the career education instructor to show proof
of work hours.
D. Economics and Personal Finance Course
__________, ___________ I, , will participate in a Board of Education approved Economics and
Personal Finance course if I have not fulfilled the credit prior to enrolling in the ISAEP program. The course
will be conducted through the online method of instruction.
E. Career Guidance and Counseling
__________, ___________ I, , will participate in career counseling and guidance sessions.
Agreement with ISAEP
IX. Sample Contract
I/we understand and agree to adhere to all the components of the Individual Student Alternative
Education Plan.
I/we give permission to GED Testing Services to release scores to assure completion of the plan.
I/we give permission to the ISAEP Coordinator to access the students MyGED online account in order to
verify successful completion of the GED.
I/we also understand that failure to comply with all the parts of the ISAEP is a violation of the compulsory
attendance law and criminal action may be taken.
Virginia Department of Education Office of Adult Education
P.O. Box 2120
Richmond, Virginia 23218-2120
Consent Form
I/we _____________________________________/_____________________________________
(Print Student Name) (Print Parent(s)/Guardian(s) Name)
understand the components of the Individual Student Alternative Education Plan and agree that this program is
in the best educational interest of the student.
Failure to comply with all parts of the ISAEP is a violation of the compulsory attendance law and
criminal action may be taken.
All parties involved will be regularly informed of the student's progress.
Parents will be involved in any changes to the plan.
My child can re-enroll in the regular school program at any time.
Participants Signature
Student: ________________________________ Date: _________
Parent/Guardians: _________________________________ Date: _________
ISAEP Coordinator: _________________________________ Date: _________
School Counselor: _________________________________ Date: _________
Case Manager: _________________________________ Date: _________
Social Worker: _________________________________ Date: _________
IX. Sample Contract
Transcript Request Authorization Form
Company/Organization name Today's date
Applicant's information
Name while enrolled in the institution
Date of birth Gender
Street address
City State/Province Postal code
Email address Phone number
Authorization
By signing this document, I authorize (enter receiving company/organization)
to request (enter name(s) of institution(s) that has your transcript)
to release my complete academic transcript to (enter receiving company/organization)
I certify under penalty of law that I am the individual identified in this transcript request, or I am the parent/guardian authorized to make this request (sign below)
X. Transcript Request Form
ISAEP Attendance Policy in Effect
All absences must be verified by an official note from a doctcor, court, or other approved by ISAEP coordinator to be counted EXCUSED.
Absent on Tuesday 3 Days Absent
(Mon./Tues./Wed.
)*
Absent on Thursday 2 Days Absent
(Thurs./Fri.) *
Present on Tuesday without
Homework
2 Days Absent
(Mon./Wed.)
Present on Thursday without
Homework
1 Day Absent (Fri.)
Missed ISAEP Days Total Days Missed Actions taken by the ISAEP staff
1 Absence 2-3 Days Absent Call home and inform parent/guardian that an official note is needed to excuse the absences. Upon missing 5 days (as
described in the ISAEP attendance policy) an attendance letter will be sent out to necessary parties.
2 Absences 4-6 Days Absent Call home and inform parent/guardian that an official note is needed to excuse the absences. A five day letter will be sent
based on the days the student has missed (as described in the ISAEP attendance policy).
3 Absences 6-9 Days Absent Call home and inform parent/guardian that an official note is needed to excuse the absences. Upon 10 unexcused
absences a letter will be sent based on the days the student has missed (as described in the ISAEP attendance policy).
Reaffirmation of the ISAEP contract will be requested between the ISAEP coordinator, the student, and the
parent/guardian.
4 Absences 8-12 Days Absent Call home and inform parent/guardian that an official note is needed to excuse the absences. A 10 day letter will be sent
based on the days the student has missed (as described in the ISAEP attendance policy).
5 Absences 10-15 Days Absent Call home and inform parent/guardian that an official note is needed to excuse the absences. A 10 day letter will be sent
based on the days the student has missed (as described in the ISAEP attendance policy). If 15 days are consecutively
missed the student will be dropped from the ISAEP program. All parties involved will be notified with a 15 day letter. If
student wishes to return to the ISAEP program he/she will need to go back to high school and re-enroll. There will be a
reaffirmation of the ISAEP contract between the ISAEP coordinator, the student, and the parent/guardian after re-
enrollment at high school and before re-entry into the ISAEP program.
XI. Attendance Policy
Book-RCPSAdminRegsSection-SERIES07:StudentsTitle-StudentAttendanceNumber-7.07ARStatus-Active
Legal
Code of Virginia, 1950, as amended, 22.1-254, 22.1-258 through 22.1-269 22.1-258, 22.1-260, 22.1-279.3, 46.2-323 and 46.2-
334.001.8 VAC 20-230-20.8 VAC 20-110-10 et seq. 8 VAC 20-730-10
Cross References
7.07 - Student Absences/Excuses/Dismissals
Last Revised
July 13, 2017
Last Reviewed
June 14, 2017
A. PurposeTooutlineprovisionsforencouragingandmaintainingregularschoolattendanceanddocumentingabsences.
B. ExcusedAbsencesandTardies1. Parentsofstudentswhoareabsentortardymustinformtheschoolinwritingofthereasonfortheabsenceortardynolaterthanuponthestudent’sreturntoschool.Schoolstaffrecordsthestudent’sabsenceortardyforeachdayas“excused”or“unexcused”.
2. Absencesandtardiesareexcusedforthefollowingreasonswithwrittenexplanationfromtheparent:a. illnessofthestudentb. approvalfromadministrationpriortotheabsencec. deathinfamily/funeralandd. school-sponsoredactivitiese. observanceofanationallyrecognizedreligiousholidayifsuchholidayisverifiedandtheschoolisnotifiedinadvance.
Ifabsencesandtardiesthatareexcusedsolelybyparentexplanationbecomeexcessive,theschoolwillrequireadditionaldocumentationinordertoensurecompliancewiththecompulsoryschoolattendancelaw.
3. Absencesandtardiesareexcusedforthefollowingreasonswithappropriatewrittendocumentation:a. hospitalizationorextendedillness(withdocumentationfromphysician)b. doctorordentalappointment(withdocumentationfromphysician’sordentist’soffice)c. mandatorycourtappearance(withcourtdocumentation)
4. Astudentwhoseabsenceisexcusedduetotheobservanceofanationallyrecognizedreligiousholidayisnotdeprivedofanyawardorofeligibilityoropportunitytocompeteforanyaward,oroftherighttotakeanalternatetestorexamination,whichthestudentmissedbyreasonofsuchabsence.
5. Absencesandtardiesthatdonotmeetthecriteriaforbeingexcusedabsencesortardiesareconsideredunexcusedabsencesortardies.Studentsingrades9-12maybedeniedfullcreditforassignmentsmissedduetoanunexcusedabsenceortardy.
6. Nothinginthispolicyshallbeconstruedtolimitinanywaytheauthorityofanyattendanceofficerorthedivisionsuperintendenttoseekimmediatecompliancewiththecompulsoryschoolattendancelaw.
C. CompliancewiththeCompulsoryAttendanceLaw1. Studentsshallattendschoolforafulldayunlessotherwiseexcusedbytheprincipalandsuperintendent’sdesignee.
2. Wheneverastudentfailstoreporttoschoolonaregularlyscheduledschooldayandno
XI. Attendance Policy
informationhasbeenreceivedbyschoolpersonnelthatthestudent’sparentisawareofandsupportstheabsence,theschoolprincipal,principal’sdesignee,attendanceofficerorotherschoolpersonnelorvolunteernotifiestheparentbyphone,emailorotherelectronicmeanstoobtainanexplanation.
3. ExcessiveAbsencesWithoutParentalAwarenessandSupport
a. UponFifthAbsenceWithoutParentalAwarenessandSupport:If(1)astudentfailstoreporttoschoolforatotaloffivescheduledschooldaysfortheschoolyear,and(2)thereisnoindicationthatthestudent’sparentisawareofandsupportstheabsence;and(3)reasonableefforttonotifytheparentoftheabsenceshavefailed,thentheprincipalofhisdesigneeortheattendanceofficershallmakeareasonableefforttoensurethatdirectcontactismadewiththeparent,eitherinperson,throughtelephoneconversationore-mail,toobtainanexplanationforthestudent’sabsenceandtoexplaintotheparenttheconsequencesofcontinuednonattendance.Theschoolprincipalorhisdesigneeortheattendanceofficer,thestudent,andthestudent’sparentshalljointlydevelopaplantoresolvethestudent’snonattendance.Suchplanshallincludedocumentationofthereasonsforthestudent’snonattendance.
b. UponSixthAbsenceWithoutParentalAwarenessandSupport:Ifthestudentisabsentanadditionaldayafterdirectcontactwiththestudent’sparentandtheattendanceofficerhasreceivednoindicationthatthestudent’sparentisawareofandsupportsthestudent’sabsence,eithertheschoolprincipalorhisorherdesignee,ortheattendanceofficershallscheduleaconferencewithintenschooldays,whichmusttakeplacenolaterthanthefifteenthschooldayafterthesixthabsence.Attheconference,thestudent,hisparent,andschoolpersonnel,shallmeettoresolveissuesrelatedtothestudent’snonattendance.Othercommunityserviceprovidersmayalsobeincludedintheconference.
c. UponAdditionalAbsenceWithoutParentalAwarenessandSupport:Uponthenextabsenceaftertheconferencewithoutindicationtotheattendanceofficethatthestudent’sparentisawareofandsupportsthestudent’sabsence,theprincipalordesigneeshallnotifytheattendanceofficerorsuperintendentorhisorherdesigneewhoshallenforcethecompulsoryattendancerulesbyeitherorbothofthefollowing:(1)Filingacomplaintwiththejuvenileanddomesticrelationscourtallegingthestudentisachildinneedofsupervisionasdefinedin§16.1-228or(2)institutingproceedingsagainsttheparentpursuantto§18.2-371or§22.1-262.Infilingacomplaintagainstthestudent,theattendanceofficershallprovidewrittendocumentationoftheeffortsalreadyundertakentoresolvethestudent’sabsence.Ifthestudent’sparentshavejointphysicalcustodyofthestudentandtheschoolhasnoticeofthecustodyarrangement,thenbothparentsshallbenotifiedattheirlastknownaddress.
d. ParentalCooperationinRemedyingExcessiveUnexcusedAbsences:Itisexpectedthatparentswillcooperatewiththeattendanceofficerandotherschoolofficialstoremedythestudent’sattendanceproblem.Wheredirectcontactwithaparentcannotbemade,despitereasonableefforts,orwhereparentsotherwisefailtocooperateinremedyingthestudent’sattendanceproblem,thesuperintendentorthesuperintendent’sdesigneemayseekimmediatecompliancewiththecompulsoryschoolattendancelaws.Theattendanceofficer,withtheknowledgeandapprovalofthesuperintendent,shallinstituteproceedingsagainstanyparentwhofailstocomplywiththerequirementsofthecompulsoryattendancelaws.Wherethecomplaintarisesoutoftheparent’sfailuretocomplywiththerequirementsof§22.1-258,theattendanceofficershalldocumenttheschooldivision’scompliancewiththeCodesection.
4. ExcessiveAbsencesorTardiesWithoutAdequateWrittenDocumentation
Ifabsencesortardiesexcusedsolelybasedonparentexplanationbecomeexcessive,theschoolwillrequireadditionaldocumentationinordertoensurecompliancewiththecompulsorystudentattendancelaw.Suchadditionaldocumentationmayincludewrittendocumentationfromaphysiciantreatingthestudentforachronicorextendedillnessorcourtdocumentationresultingfromstudentinvolvementinalegalmatter.
Schoolprincipalsandschoolcounselorsregularlycollaboratewithschoolsocialworkerstomonitorstudentattendanceandcommunicatewithstudents,parents,andfamiliesregardingexcessiveabsencesunsupportedbyadequatedocumentation.
Forthepurposesofavoidingexcessivetardinesstoschoolthatresultsinfrequentlossofinstructionaltime,five(5)tardiestoschoolwithoutadequatewrittendocumentationwillbeconsideredtheequivalentofone(1)absence.
XI. Attendance Policy
Thefollowingproceduresarefollowedwhenastudenthasbeenabsentexcessivelywithoutadequatewrittendocumentation:
a. FirstNotificationLetter
i.Withinthefirstsemester,ifastudentaccumulatesfiveabsencesexcusedsolelybasedonparentexplanation,theschoolwillnotifytheparentofthestudent(FirstNotificationLetter)andlistthedatesthestudenthasbeenabsent.
ii. Duringthesecondsemester,ifastudentaccumulatedfewerthanfive(5)absencesexcusedsolelybasedonparentexplanationwithinthefirstsemester,butthestudentsubsequentlyaccumulatesten(10)suchabsencesduringthesecondsemester,theschoolwillnotifytheparentofthestudent(FirstNotificationLetter)andlistthedatesthestudenthasbeenabsent.
b. SecondNotificationLetter
i. Withinthefirstsemester,aftertheFirstNotificationLetterhasbeensenttoaparentasrequiredinsection(a)(i),theschoolwillsendaSecondNotificationLettertotheparentifthestudentaccumulatesten(10)absenceswithoutadequatedocumentation.TheSecondNotificationLetterwilllistthedatesthestudenthasbeenabsentandtheparentwillbeadvisedthatthemattermaybereferredtothe23rdDistrictCourtServiceUnit/23rdDistrictJuvenileandDomesticRelationsCourt.
ii. Duringthesecondsemester,aftertheFirstNotificationLetterhasbeensenttoaparentasrequiredinsection(a)(ii),theschoolwillsendaSecondNotificationLettertotheparentifthestudentaccumulatesaneleventh(11th)absencewithoutadequatedocumentation.TheSecondNotificationLetterwilllistthedatesthestudenthasbeenabsentandtheparentwillbeadvisedthatthemattermaybereferredtothe23rdDistrictCourtServiceUnit/23rdDistrictJuvenileandDomesticRelationsCourt.
c. StudentSupportMeeting
i. Withinthefirstsemester,aftertheschoolhassenttheFirstandSecondNotificationLettersandupontheeleventh(11th)absencewithoutadequatedocumentation,theschoolwillscheduleamandatoryStudentSupportMeetingwiththeparenttoaddresstheexcessivenumberofabsencesanddevelopaplanofsupport.TheStudentSupportMeetingwillincludetheparent,student,school-leveladministrator,schoolcounselor,andschoolsocialworker.
ii. Duringthesecondsemester,aftertheschoolhassenttheFirstandSecondNotificationLettersanduponthetwelfth(12th)absencewithoutadequatedocumentation,theschoolwillscheduleamandatoryStudentSupportMeetingwiththeparenttoaddresstheexcessivenumberofabsencesanddevelopaplanofsupport.TheStudentSupportMeetingwillincludetheparent,student,school-leveladministrator,schoolcounselor,andschoolsocialworker.
iii. IftheparenthasbeenadequatelynotifiedoftheStudentSupportMeetingbutfailstoattendthemeeting,themeetingwillbere-scheduledatthecentraladministrativebuildingwiththeDirectorofAdministrationorthedirector’sdesignee.
d. Complaintfiledwith23rdDistrictCourtServiceUnit/23rdDistrictJuvenileandDomesticRelationsCourt
Afterconferencingwiththeparent,ifastudentaccumulatesthree(3)additionalabsenceswithoutadequatedocumentation,theschoolsocialworkerwillfileacomplaintwiththe23rdDistrictCourtServiceUnit/23rdDistrictJuvenileandDomesticRelationsCourt.
D. ReportforSuspensionofDriver'sLicenseInadditiontoanyotheractionstakenpursuanttothispolicy,ifastudentwhoisunder18yearsofagehas10ormoreunexcusedabsencesfromschoolonconsecutiveschooldays,theprincipalmaynotify,the23rdDistrictCourtServiceUnit/23rdDistrictJuvenileandDomesticRelationsCourtwhichmaytakeactiontosuspendthestudent'sdriver'slicense.
E. AttendanceReportingStudentattendanceshallbemonitoredandreportedasrequiredbystatelawandregulations.Attheendofeachschoolyear,eachpublicschoolprincipalshallreporttothesuperintendentthenumberofpupilsbygradelevelforwhomaconferencewasscheduledpursuanttoPartCabove.The
XI. Attendance Policy
superintendentshallcompilethisinformationandprovideitannuallytotheSuperintendentofPublicInstruction.
F. ReleaseofStudenttoAuthorizedPersonPrincipalsshallnotreleaseastudentduringtheschooldaytoanypersonnotauthorizedbythestudent’sparent/guardiantoassumeresponsibilityforthepupil.Studentsshallbereleasedonlyonrequestandauthorizationofparentorguardian.Thesuperintendentshallprovideproceduresforreleaseofpupilswhoarenotresidingwithorunderthesupervisionofaparent/guardian.Theburdenofproofontheauthorityofthepersontoreceivethestudentisontherequestingparty.Aformalcheck-outsystemshallbemaintainedineachschool.
G. Make-upWorkStudentsingradesK-12areexpectedtomakeupallmissedworkfromanabsencewithin10schooldaysuponthestudent'sreturntoschool.Ifthestudentdoesnotcompletethemake-upworkwithinthattimeframe,thestudentmaybedeniedfullcredit.
Assignmentsmadepriortoanabsencearedueuponthereturntoschool.Exceptionsmaybegrantedbyindividualteachers.
Teachersareexpectedtocontactparentsregardingthecompletionofmake-upworkinanefforttoensurethatthestudentcompletestheworkandmeetsthe10schooldaydeadline.
1. ExcusedAbsence:
Studentsarerequiredtorequestmake-upworkonthefirstdayofreturntoclass.Studentswillbegiven10schooldaystomakeupthework.Exceptionsforalongertimeperiodformake-upworkmaybegrantedbyindividualteachers.
2. UnexcusedAbsence:
Studentsingrades9-12maybedeniedfullcreditforassignmentsmissedduetoanunexcusedabsence.
3. IncompleteWork:
Agradeofincomplete(I)willbeenteredonastudent'sreportcardwhenmake-upworkhasnotbeencompleted,andtheallowedmake-uptimeextendsacrosstheendofthegradingperiodintoanother.Aftermake-upworkiscompleted,acorrectedgradewillbesubmittedbytheteacher.Ifmake-upworkisnotcompletedbytheestablisheddeadline,theincomplete(I)willbechangedtothegradeaveragecomputedwiththegradeearnedfortheassignment.
4. Pre-approvedAbsences
Studentswithpre-approvedabsencesmayrequestassignmentspriortotheirabsencefromschool.Make-upworkforstudentswithpre-approvedabsencesthatisnotavailabletothestudentpriortotheabsenceisgiventothestudentuponthestudent’sreturntoschool.Thestudentshallberesponsibleforcontactingtheteachertoarrangeforcompletingthemake-upwork.
H. RecognitionforOutstandingAttendance1. GradesK-12StudentswillberecognizedforOutstandingSchoolAttendanceattheendofeachschoolyeariftheyhavebeenabsentnomorethanfivedaysandtardynomorethanfivedays.
2. SeniorsAnOutstandingAttendanceSealwillbeplacedoneachsenior’sdiplomaifhe/shehasmaintained97%attendancethroughhis/herhighschoolcareer(Grades9-12).
I. PerfectAttendanceStudentsingrades6-12whohavenotbeenabsentarerecognizedforhavingperfectattendance.AcumulativeperfectattendancerecognitionisgiventograduatingseniorswhohavenotbeenabsentingradesK-12.
XI. Attendance Policy
XII. Internet Acceptable Use Form
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