It is based on recommendations of Group of Secretaries on · PDF file ·...

It is based on recommendations of Group of Secretaries on Government.

The recording and movement of PAR forms becomes seamless, quick and convenient due to inbuilt alert mechanisms.

- The DoPT has amended the AIl India Service (Performance Appraisal Report) Rules, 2007 making the efilling of PAR mandatory.

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- Consultation of DoPT will be required in the case of exemption for electronic filling of PAR

More probity and transparency in recording of PARs

No loss of PAR in transit

Easy and immediate access to the dossiers by the authorized users

Better monitoring & timely completion

Timely holding of DPC, timely promotion and empanelment

1. Overall Custodian:

Service Controlling Authority

The Ministry of Environment, Forest and Climate Change, Government of India

2. Nodal Officer for SPARROW:

APCCF (Administration & I.T.)

Coordinate for project related activities with

i. MoEF & CC

ii. NIC Team

iii. Forest and Environment Department

iv. IFS Officers of Gujarat cadre

3. Primary Custodian:

Joint Secretary/ Deputy Secretary (Services)

Forest and Environment Department

- Authorized to sign Section-I of the PARand overall responsible for complete PARmanagement in the Department

4. Alternate custodian:

Under Secretary (Services)

Forest and Environment Department

- Performs the role of Custodian in absence of Primary Custodian.

5. PAR Manager:

Section Officer, D Branch,

Forest and Environment Department

- Creates hierarchical workflow in the software for recording PARs

6. Employee Master Data Manager:

Deputy Section Officer, D Branch,

Forest and Environment Department

(dealing with service matters of IFS)

Manages data and its correctness in respect of individual officers

1) Active NIC e-mail address

2) Digital Signature Certificate (DSC)

OR

Aadhar number (with registered mobile number in UIDAI database)

- Required to access SPARROW

- Allotted to all IFS officers by MoEF as per IFS Officer code

- URL: https://mail.gov.in/

- Gets deactivated after 90 days of inactivity- Gets deleted after 9 months of inactivity

- Required to authenticate PAR

- Digital equivalent of physical certificate

- Being provided by MoEF & CC, free of cost

- Contact Nodal Officer for DSC, if not obtained

- Requires compatibility with the software/system

- Used for e-KYC service of UIDAI

- Requires mobile number to be updated in Aadhar database of UIDAI

- No need to carry DSC dongle

- No need to renew DSC biannually

- Easy & efficient

- User-friendly

- OTP received on mobile to be entered for

e-sign

1) URL:

https://sparrow-ifs.eoffice.gov.in/

Mozilla browser is preferable

SPARROW software runs smoothly in mozilla

“SPARROW-Read me” window will open up

1) NIC e-mail address without domain name is SPARROW username

With slight difference in suffix-

ex: Officer code: GJ/450

NIC e-mail address: gj450@ifs.nic.in

SPARROW Id: gj450.ifs

2) Password is be same as NIC ID password.

Opens a POP UP Window to verify and update the Adhaar number.

Digital Signature Certificate (Require Class-II

DSC)Registration

1) Plug DSC , click Enroll , click DSC Registration, to register DSC as shown in below image

Note: Use Only Browser IE (Internet Expolrer) & Mozilla( ) For DSC Registration.( Click Here DSC Handbook ) Or Steps for DSC Troubleshooting:-Step 1: Install DSC Token Driver and latest java 32 bit version (Previous version should be uninstalled).Step 2: Open java.com/verify to java.Step 3: Plug DSC into system to work with.Step 4: Verify the certificate are being listed in DSC driver.

2) Enter PIN number and click OK() as shown in Below image

3) Select enrolled certificate and click Register as shown in Below image

4) A message prompts, successfully registered DSC , click OK( )as in

For PAR Filling

For PAR Sent to

For PAR Drafting Power Assign to

For Track PAR

For check Completed PAR

Enroll Digital Signature Certificate

For Filling Query

Click the My Par Tab in INBOX

All the PARs generated by the Custodian shall be listed with corresponding PAR-ID

Error in Section-I of PAR may be reported to the custodian

Before filing the self-appraisal

Columns as per manual from will appear

Save the details while filling all particulars in Section-II

Officer can also upload any supporting documents in pdf format up to 3 mb by clicking Browse button.

Submit (Send to Reporting/Reviewing/Accepting Authority).

On clicking Submit button, a window asking DSC or Aadhar OTP will appear

“Once the form is submitted, data will not be changed.”

Filling the self appraisal/ grading of subordinates can be delegated to PA

Dictations to be given to PA

PA will enter the details with his own NIC ID

Thereafter the details are to be verified by concerned officer.

Standard time-schedule is prescribed for PAR process

Custodian can monitor the status of PAR and force forward the PAR to higher authority, if completed in time.

Proposed amendment in AIS (PAR) Rules will provide for system based Auto forward.

Reporting Authority1)Views the completed

PAR of an officer 2)Grades the PAR and

forwards to Reviewing Authority

Reviewing Authority1)Views the forwarded

PAR from Reporting Authority

2)Grades the PAR and forwards to Accepting Authority

Accepting Authority1)Views the Forwarded

PAR from Reviewing Authority

2)Finalizes the grading for PAR and forwards to Custodian

Competent Authority1)Responsible for

Reassessing the PAR during Referral and Memorial against Assessment

Workflow Based Responsibilities

DSC or e-sign by use of Aadhar

Required :

To authenticate self-appraisal

To authenticate grading of subordinates

PAR will be disclosed by the Custodian

The Officer reported upon may choose to accept the PAR or represent against the entries in PAR.

PAR will be closed upon acceptance

Closed PARs can be seen from the dossiers tab on left side of screen

Activity

All officers except PCCF or APCCFAll PCCF or

APCCF officerBelow Super Time

ScaleSuper time Scale

Black PAR form to be given to the officer reported upon by the

Administration Division/Environment Forest specifying the

reporting officer and reviewing authority

1st April 1st May 1st June

Self appraisal for current year 30th April 31st May 15th June*

Appraisal by reporting authority 31st May 30th June 15th July

Appraisal by reviewing authority 30th June 31th July 15th August

Appraisal by accepting authority 31th July 31th August 15th September

Disclosure to the officer reported upon 15th August 15th September 30th September

Comments of the officer reported upon, if any (if none,

transmission of the PAR to the Ministry of Environment & Forest)31th August 30th September 15th October

Forwarding of comments of the officer reported upon to the

reviewing and the reporting authority by the accepting authority, in

case the officer reported upon makes comment

15th September 15th October 31st October

Comments of reporting authority 30th September 31th October 15th November

Comments of reviewing authority 15th October 30th November 30th November

Comments of accepting authority/PAR to be finalized and

disclosed to the officer reported upon31st October 30th November 15th December

Representation to the Referral Board by the officer reported upon 30th November 31th December 31st December

Forwarding representation to the Referral Board along with the

comments of reporting authority/reviewing authority and accepting

authority

15th December 15th January 31st January

Finalization by Referral Board if the officer reported upon

represents against the decision of the Accepting Authority15th January 15th February 28th February

Disclosure to the officer reported upon 31st January 28th February 15th March

End of entire PAR Process 31st March 31st March 31st March

Reporting Year - Financial Year (Cut-off dates)

Support@HelpdeskReport Issue

Go to Support@Helpdesk, click Report Issue, a page appears, enter necessary details as shown in below image

Check Status

Click Check Status link to view the status of issue reported as shown in below image

Thanks