Kate and laurissa nih final

Kate Krause, MLISInstitutional Repository Coordinator

The Texas Medical Center Library

Laurissa Gann, MSLSOutreach Librarian

Research Medical Library, UT MD Anderson Cancer Center

March, 2011

http://publicaccess.nih.gov/

PRESENTERS

Kate Krause, MLISInstitutional Repository CoordinatorThe Texas Medical Center Librarykathryn.krause@exch.library.tmc.edu

Laurissa Gann, MSLSOutreach Librarian Research Medical Library, UT MD Anderson Cancer Centerlgann@mdanderson.org

http://publicaccess.nih.gov/

CONTENTS1. Overview of the Policy2. Who Has to Comply?3. When do you Have to Comply? 4. How to Secure the Required Copyright5. How to Submit your Article6. How to Cite your Article7. How to Cite with EndNote8. More Information Sources9. Questions and Answers

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1. OVERVIEW OF THE POLICY

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BRJ JAMA$25,000/YEAR $20,000/YEAR

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PUBMED VS. PUBMED CENTRALPubMed Central (PMC): Online database of full-text, peer-

reviewed journal articles

PubMed: Online database of citations of

articles in biomedical literature

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2. WHO HAS TO COMPLY?

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WHO IS RESPONSIBLE?

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3. WHEN DO YOU HAVE TO COMPLY?

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WHAT HAPPENS IF I DON’T COMPLY?

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WHAT DO I GET OUT OF IT?

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4. HOW TO SECURE THE REQUIRED COPYRIGHT

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“Journal acknowledges that Author retains the right to provide a copy of the final peer-reviewed manuscript to the NIH upon acceptance for Journal publication, for public archiving in PubMed Central as soon as possible but no later than 12 months after publication by Journal.”

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Your agreement with the publisher should also stipulate:

Which submission method will be used

Which version of the document will be uploaded to PMC: the manuscript or the article

Who will submit the document When will it be submittedWho will approve the submissionWhen it will be made public on PMC

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If you’d like to see how other institutions do it, some have made their contract language and cover letters public:

Penn State College of Medicine "Penn St. Copyright Addendum"

Yale University "PubMed Cover Letter, Addendum, and Instructions"

Stanford School of Medicine "Stanford Copyright Addendum“

Norris Medical Library Washington University

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AMENDMENT TO PUBLICATION AGREEMENT

THIS Amendment, effective as of the last date of signature hereon, modifies the attached Publication Agreement concerning the following Article:

______________________________________________________________________________ (Manuscript title) ______________________________________________________________________________ (Journal name)

The parties to the Publication Agreement and to this Amendment are: ______________________________________________________________________________ (“Author”),

and ______________________________________________________________________________ (“Publisher”).

1. The parties agree that wherever there is any conflict between this Amendment and the Publication Agreement, the provisions of this Amendment are paramount and the Publication Agreement shall be construed accordingly.

2. Notwithstanding any terms in the Publication Agreement to the contrary and in addition to the rights retained by Author or licensed by Publisher to Author in the Publication Agreement and any fair use rights of Author, Author and Publisher agree that the Author shall also retain the following rights:

"Journal acknowledges that Author retains the right to provide a copy of the final manuscript to the NIH upon acceptance for Journal publication, for public archiving in PubMed Central as soon as possible but no later than 12 months after publication by Journal."

3. Final Agreement. This Amendment and the Publication Agreement, taken together, constitute the final agreement between the Author and the Publisher with respect to the publication of the Article and allocation of rights under copyright in the Article. Any modification of or additions to the terms of this Amendment or to the Publication Agreement must be in writing and executed by both Publisher and Author in order to be effective.

AUTHOR PUBLISHER ____________________________ ______________________________ ____________________________ ______________________________ Date Date

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5. HOW TO SUBMIT YOUR ARTICLE

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FOUR SUBMISSION METHODS

a. Publish in a journal that deposits all final published articles in PubMed Central (PMC) without author involvement

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FOUR SUBMISSION METHODS

a. Publish in a journal that deposits all final published articles in PubMed Central (PMC) without author involvement

b. Make arrangements to have the publisher deposit a specific final published article in PubMed Central

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FOUR SUBMISSION METHODS

a. Publish in a journal that deposits all final published articles in PubMed Central (PMC) without author involvement

b. Make arrangements to have the publisher deposit a specific final published article in PubMed Central

c. Deposit peer-reviewed manuscripts via NIH Manuscript Submission (NIHMS) system

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Example:

http://www.ncbi.nlm.nih.gov/pmc/articles/PMC1805694/?tool=pubmed

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FOUR SUBMISSION METHODSa. Publish in a journal that deposits all final

published articles in PubMed Central (PMC) without author involvement

b. Make arrangements to have the publisher deposit a specific final published article in PubMed Central

c. Deposit peer-reviewed manuscripts via NIH Manuscript Submission (NIHMS) system

d. Complete the submission process for a final peer-reviewed manuscript that the publisher has deposited in NIHMS

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6. HOW TO CITE YOUR ARTICLE

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HOW TO CITE YOUR ARTICLE

PMCID ≠ PMID

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Doe, John, Smith, Mary. Common Misuse of Insulin-Pumps. Journal of Juvenile Diabetes Studies. 2009 January 31; 145(7): 578-599. PMCID: PMC4842371

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Articles don't get a PMCID number right away.

For Submission Methods A and B, use "PMC Journal - In Process": Doe, John, Smith, Mary. Common Misuse of Insulin-Pumps.

Journal of Juvenile Diabetes Studies. 2009 January 31; 145(7): 578-599. PMCID: PMC Journal - In Process

For Submission Methods C and D, use the NIHMS ID number. Doe, John, Smith, Mary. Common Misuse of Insulin-Pumps.

Journal of Juvenile Diabetes Studies. 2009 January 31; 145(7): 578-599. NIHMSID: NIHMS12345

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7. HOW TO CITE WITH ENDNOTE

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Papaioannou G, Sebire NJ, McHugh K. Imaging of the unusual pediatric 'blastomas'. Cancer Imaging. 2009 February 25; 9(1):1-11. PMCID: PMC2651735.

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7. MORE INFORMATION NIH Manuscript Submission System (NIHMS)

http://www.nihms.nih.gov/ NIHMS FAQ

http://www.nihms.nih.gov/help/faq.shtml NIHMS How To slide shows

http://www.nihms.nih.gov/help/#slideshow NIHMS Helpdesk

http://www.nihms.nih.gov/db/sub.cgi?page=email&from=faq&mid= NIH Public Access Policy

http://publicaccess.nih.gov/ NIH Public Access FAQ

http://publicaccess.nih.gov/FAQ.htm TMC Library Public Access Policy Page:

http://resource.library.tmc.edu/services/NIHPublicAccess.cfm MD Anderson Cancer Center Library: NIH Manuscript

Requirements http://www.mdanderson.org/education-and-research/education-and-

training/schools-and-programs/research-training/programs-and-courses/cancer-prevention-research-training-program/trainee-resources/index.html

PubMed Central: http://www.pubmedcentral.nih.gov

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8. QUESTIONS?

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Laurissa Gannlgann@mdanderson.orgKathryn Krausekathryn.krause@exch.library.tmc.edu