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Kimberly Klinger
MONTHLY DEMOGRAPHIC REPORTING
GENERAL INFORMATION
Only demographic reporting form due on a monthly basis
Very similar to national reporting form
Many methods available to collect data
DIRECT EDUCATION VS. INDIRECT EDUCATION
One or the other – not both
Direct education = active engagement
DIRECT EDUCATION VS. INDIRECT EDUCATION
Direct must have all 5: Age SNAP benefits participation Gender Race Ethnicity
If one is missing, then Indirect
PART IA&B: UNDUPLICATED COUNT BY AGE & GENDER
PEOPLE How many people did I
teach? Only report 1st time you teach
the person
PART I: SNAP RECIPIENTS VS. SNAP-ED PARTICIPANT
Receives SNAP benefits (food stamps)
Takes FNP Classes
SNAP Recipient
FNP Participant
PART I: REPORTINGSNAP RECIPIENTS
Schools – Free Lunch Percentage
Collect from individuals OR Site Staff provides Sign in sheets – not allowed Rosters – OK If info is missing then Indirect!
PART IC: UNDUPLICATED COUNT BY RACE & ETHNICITY
PART IC: COLLECTING RACE & ETHNICITY DATA
Schools – Use rosters from classroom
Large group settings – intake forms or questionnaires Check before they leave to
be sure all info is there! If not reported, can not be
direct education
PART 2: DUPLICATED COUNT BY AGE & GENDER
CONTACTS Interactions How many times did you
teach each person?
REPORTING UNDUPLICATED & DUPLICATED COUNTS
1st Time Report BOTH places
2nd Time Duplicated ONLY
REPORTING UNDUPLICATED & DUPLICATED COUNTS: EXAMPLE
October PA teaches 30 2nd Grade students
two times Teacher teaches 5 follow up
lessons School is 40% FREE
What are unduplicated (people) and duplicated (contacts) counts?
REPORTING UNDUPLICATED & DUPLICATED COUNTS: EXAMPLE
< 5 yrs.
5-17 yrs.
18-59
yrs.
60 yrs +
Total by
Ages# of SNAP recipients in FNP 12
# of all other participants in FNP 18
Total # of FNP participants 30
People (unduplicated)
REPORTING UNDUPLICATED & DUPLICATED COUNTS: EXAMPLE
Givens: 30 Students 40% Free
Calculation: SNAP Participants:
30 students X 40% = 12 Other Participants:
30 students – 12 students = 18
REPORTING UNDUPLICATED & DUPLICATED COUNTS: EXAMPLE
< 5 yrs.
5-17 yrs.
18-59
yrs.
60 yrs +
Total by
AgesContacts with SNAP recipients in FNP 84
Contacts with all other persons in FNP
126
Total Contacts of FNP participants 210
Contacts (duplicated)
REPORTING UNDUPLICATED & DUPLICATED COUNTS: EXAMPLE
Givens: 30 Students 2 PA contacts; 5 Teacher contacts
Calculation: SNAP Participants:
12 students X 7 contacts = 84 Other Participants:
18 students X 7 contacts = 126
REPORTING UNDUPLICATED & DUPLICATED COUNTS: EXAMPLE
November – Same classroom as October PA teaches 30 students 1 time Teacher teaches 4 follow up
lessons How many UNDUPLICATED
(People)? How many DUPLICATED
(Contacts)?
REPORTING UNDUPLICATED & DUPLICATED COUNTS: EXAMPLE
< 5 yrs.
5-17 yrs.
18-59
yrs.
60 yrs +
Total by
Ages# of SNAP recipients in FNP 0
# of all other participants in FNP 0
Total # of FNP participants 0
People (unduplicated)
REPORTING UNDUPLICATED & DUPLICATED COUNTS: EXAMPLE
Counting people reached throughout year
Already included in October No need to report here unless
teaching new group
REPORTING UNDUPLICATED & DUPLICATED COUNTS: EXAMPLE
< 5 yrs.
5-17 yrs.
18-59
yrs.
60 yrs +
Total by
AgesContacts with SNAP recipients in FNP 60 Contacts with all other persons in FNP
90
Total Contacts of FNP participants 150
Contacts (duplicated)
REPORTING UNDUPLICATED & DUPLICATED COUNTS: EXAMPLE
Givens: 30 Students 1 PA contact; 4 Teacher contacts
Calculation: SNAP Participants:
12 students X 5 contacts = 60 Other Participants:
18 students X 5 contacts = 90
TEACHING SESSIONS(FOR STATE USE)
Helps evaluate county performance
Calculated from Activity Reports Enter number of hours for month
on each activity May change in future
ISSUES WITH COMPLETING FORMS
Same people are reported each time under Unduplicated – People. People should only be
reported here the first time you teach them.
ISSUES WITH COMPLETING FORMS
People are reported in #1, but nothing is reported in #2. If you taught a person, you had
a contact with them. If you report in #1, you must report in #2.
ISSUES WITH COMPLETING FORMS
Numbers don’t match for 1a, 1b, 1c. These three numbers must be
the same!
ISSUES WITH COMPLETING FORMS
Numbers don’t match for 2a, and 2b. These two numbers must be the
same!
ISSUES WITH COMPLETING FORMS
Number of People is larger than Number of Contacts. Number of Contacts must be equal
to or greater than Number of People, or you are teaching pieces of people.
#Contacts/#People = Average #Contacts per Person Can not be less than 1.
ONLINE TRAINING
http://www.nal.usda.gov/snap/IntroductionToEARS/ears.html
National Training Format is different Information is the same
CASE STUDY
Let’s Try It!!!
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