Logon then turn your monitor off!

Logon thenturn your monitor off!

Creating a database

A way of keeping information

Start the database program

Start > Programs > Microsoft Office > Access

Create the new database

Type in ‘members’ Click ‘Create’

Now create a table to hold the data

Double click ‘Create table in design view’

Enter some fields

What’sa field?

A field is the name of one bit of data – for example ‘Surname’

Type ‘Surname’ here. (No not your surname – the word ‘Surname’)

Now tell it what type of field

Click here to get the ‘Text’ field type to appear in this column.

Is ’50’ too

long?

The longest surname in school is 15 characters long!

Change it to 20

Create more fields

First Name (length 15) Gender (length 1 – you will enter M or F) Address line 1 (You work out how long to

make it. Think of the longest you know and add a few extra)

District (How long?) Town (How long?) Postcode (postcodes can be 9 long)

Add a ‘Date of birth’ field

Type ‘Date of birth’ here

Then click here and click the V after the ‘Text’ which appears

Select ‘Date/Time’

Now choose the type of date

Click here and then on the ‘V’ which appears

Choose ‘Medium Date’

Add a membership number

Make it a ‘Primary key’

Click this icon

What’s a

Primary Key?

A field which is a primary key has to have unique entries – no two the same. Autonumber fields are always unique.

Save the table

Use File > Save Type in a table name e.g. ‘Member list’ Click ‘OK’

Starting your database again

Choose Start > My Documents Find your database file – it should be

called ‘members’ and will look like Double click the file Choose ‘Yes’ then ‘No’ then ‘Open’

Putting data in the database

Try double clicking this.

The table of data

You could just click in the table and enter data but…

…there’s a better way

Click this cross to close the table.

Creating a form to enter data

Select this ‘object’

…then double click ‘Create form by using wizard’.

Creating a form (2)

Click this …

…then click ‘Finish’.

Entering data in a form.

Ignore this

Type your details

Type your details

Type M or F

e.g. 12-Jan-1987

Type your details

Click this for the next one

Smith

Joseph

M

12-Jan-93

16 Feather drive

Harold Hill

Romford

RM3 7FG

Entering data in a form.

Oops there’s a mistake!

That should be ‘Drive’ not ‘drive’

To fix it just click where the mistake is and correct it.

Smith

Joseph

M

12-Jan-93

16 Feather drive

Harold Hill

Romford

RM3 7FG

16 Feather rive16 Feather Drive