MADISON 2005 SYMPOSIUM Session 6.01 SLIDES …•Front Office/Back Office ... Registry front counter...

Greg MulhollandCARIS

CARIS LIN

The Software behind Cadastral/Land

Registration Solution Successes in the

Maritime Provinces of Canada

About CARIS . . .26 Years in Business

Successful CARIS Installations in over 50 Countries

150+ professional/multilingual Employees

Subsidiary Offices in The Netherlands and United States

What We Do …Develop, integrate and implement Spatial Information Management Software Solutions

Consulting

Professional Development Services

Training

Customer Services and Support

CARIS Global Implementations

CARIS LIN – An Evolving System

RegistrationIndex

1998

LandTitles

2000

LandGazette

ElectronicSubmissionDocuments

2002

LSAElectronic

RegistrationDocuments

ElectronicRegistration

Plans

2004

Assessment

GuaranteedBoundaries

All Parcelsunder

Land Titles

1990

DigitalPropertyMapping

1980

DigitalTopoMaps

2006

GeneralRegister

CARIS GIS CARIS LIN LIN Evolution / Responding and Adapting to Client Needs

OrthophotoGeneration

CARIS LIN

Registry Index

Cashiering

Conversion

Imaging

Land Management

Archiving

User Admin.

Internet Browser

E-Submission

Land Gazette

• a complete software solution for managing information related to formalized property rights and for automating the business processes involved in the transfer of those rights

• a means for the collection, storage, and retrieval of a variety of other land information associated with the same units of land affected by those formalized rights

I n d e x i n g

$ $$

I n c o m i n g D o c u m e n tsa n d P l a n s

S c a n n i n g

Q C # 1Q C # 2P L A N E T I m a g e S to r a g e

P a c k a g e P l a n s

S h i p P l a n s

R e c e i v e P la n Im a g e s

P r o c e s s in g

M a i n t a in i n g

A c c o u n t i n g

R e g i s t e r e d C o p i e sa n d C h e q u e s

R e tu r n R e g i s t e r e dC o p i e s a n d R e c e i p t s

D o c u m e n t s a n d P la n s to b e s c a n n e d

R e tu r n L a n d T it l e s O r i g i n a l s t o R e g is t r a n t

O K

R e g i s t r y O r ig i n a ls S t o re d i n B o x e s

R e je c t e d

R e je c t e d

O K

R e je c t e d

O K

$$$

A f f i d a v i t s o fC o n s i d e r a t i o n / V a lu e

A s s e s s m e n t

Semi- Automated Business Processes

CentralizedDatabase

Intranet Intranet

Internet Internet

Internal Access•Administration Access Control

•Front Office/Back Office

•Operational Staff

•Quality Control

External Access•Lawyers

•Surveyors

•Real Estate Brokers

Business Processes

Full Document Process

Document moves to the scanning station, where it is scanned and then moved through the Quality

Control process.

Lawyer goes to the Registry office with his

document

Registry front counter staff index the document, accept payment and generate the

receipt.

Document moves to the back counter, where the data is

completed/verified.

Once the necessary edits are completed, the document is

registered (and requested for scanning).

Document moves to the Property Mapper, where the parcel register/attribute data

are maintained as required.

Property Mapper

Back Counter

Front Counter

Scanning Station

Updating Cadastre

Check Out Management Unit for Update

Locks selected MU to prevent another user from making changes

PLAN

BEFORE

AFTER

A

A B C

ü

Registered Plan

Triggers a need to update the

property graphics

Affected PID(s) have their Map Revision flag set to ‘Yes’

Graphical Change Order

Mapper receives GCO and begins update process

The user retrieves the file from the

repository.

Cadastre Maintenance Tool

Graphics are updated to reflect necessary changes

Check In Management Unit

User checks the MU back in, and places the file back in the repository.

Scheduled JobCheck Into Fabric

Picks up checked in files and integrates them back into the

map fabric.

Parcels have their Map Revision flag set back to ‘No’

Changes to map data are now viewable to the external users

External Portal

CARIS- Cadastre Production Database (CPD)

• Database Driven

• Quality Control Mechanisms

• Retain Parcel History

• Distributed Multi-user

Access

• Centralized Database

Customized business application: to construct land objects based on a series of coordinated points that have been surveyed and adjusted.

Internet

DeputyRegistrar

AuthorizedSubmitter

PLANET

SNB FinancialSystem (JDE)

Imaging

Electronic Document Submission

Firewall

CRO

E-Doc.Registered

Transaction

$

Bank

E-Doc.SubmittedFTE

Imaging Process

ID

IMAGE_VENDOR_ID (FK)STATUS_ID (FK)INST_TYPE_ID (FK)INSTRUMENT_IDPROCESSED_BYPROCESSED_DATETIMECOMMENTSSHIPPED_BYSHIPPED_DATETIMEWAYBILL_NUMBER

INPROCESS_IMAGES

CARIS LIN

If the image is not acceptable, then the instrument is re-scanned

The image is scanned If the image is found to be

acceptable, the file is moved to the file server

Outside of LIN

Image is ACCEPTED

.TIF is converted to a .PDF

Image is REJECTED

QC Level One

QC Level Two

Image is ACCEPTED

Image is REJECTED

Rejection causes the document to return to the scanning queue

Image is now available online

Inside LIN Infrastructure

External Access– Internet Browser

• Internet Browser based on CARIS ICIS technology has been designed and built specifically to address the deployment of land information in an internet environment.

Administration

Web Mapping(Spatial Fusion)

Dial-up access

BroadbandAccess

Transaction Management (Billing)

Spatial InformationCARIS, ESRI, MapInfo, Intergraph, CAD, Autodesk, Raster formats, Oracle, SQL, ect.

CARIS or 3rd Party Database / Business Application

Real Time Land Information

Information Portal Standardized Reports

Survey Plan

Land Gazette NoticeLand Gazette

Land Title

CARIS iCIS Revenue Generating

Property Browser ( Monthly Use )

$0.00

$10,000.00

$20,000.00

$30,000.00

$40,000.00

$50,000.00

$60,000.00

$70,000.00

$80,000.00

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Costa RicaNova Scotia

CadastralSystem

Taxation System

3rd Party SoftwareRegistry Index

Parcel Description

E-SubmissionPlans

Imaging

Land ManagementArchiving

User Admin.

Internet Browser

E-SubmissionDocuments

Land Gazette

New Brunswick Prince Edward Island

Multipurpose Cadastre: System Integration

Multipurpose Cadastre: Land Gazette

PLANET

L.G.

PID

123

123

123

Contact Notice

DE&LG

DE&LG

DAFA

Coastal Zone

Pet. Tank

Agric. Reg.

Contact Information

Hot Link

Multipurpose Cadastre: Department of Supply and Services

Supply and Services

Taxation System

Soap/XML

Web Service

CARIS iCIS

?

E-Government

Land Information Experience

AuthenticationImaging

RegistryStructure

On-LinePayment

On-LineInvoicing

CARIS LIN

CGI GBiz EmployeeDirectory

MotorVehicleRenewal

PaymentTaking

Municipalities

CompaniesDatabaseOn-Line

AnnualReturnsOn-Line

e-Government Solutions

CARIS

and

Service New Brunswick

Government Services

on time, every time, everywhere

www.snb.ca

www.caris.com

greg.mulholland@caris.com