Microsoft Office 2003 – Outlook 2003 features Bradley Witham Technical Services Supervisor ITS

Microsoft Office 2003 – Microsoft Office 2003 – Outlook 2003 featuresOutlook 2003 features

Bradley WithamBradley WithamTechnical Services SupervisorTechnical Services SupervisorITSITS

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Outlook 2003Outlook 2003 MicrosoftMicrosoft®® Office Outlook 2003 saves you Office Outlook 2003 saves you

time.time. Find the mail you’re looking for faster.Find the mail you’re looking for faster. Never lose messages you must respond to.Never lose messages you must respond to. See more of your information on the screen at one See more of your information on the screen at one

time.time.

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Outlook 2002 comparisonOutlook 2002 comparison

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Back to the Drawing BoardBack to the Drawing Board Users receive >10 times more e-mail than Users receive >10 times more e-mail than

they did when Outlook 97 shipped.they did when Outlook 97 shipped. Sharing information is increasingly Sharing information is increasingly

important.important.

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Outlook 2003: New LookOutlook 2003: New Look

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Reading PaneReading Pane

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New Mail ViewNew Mail View Improves the old-style “database” viewImproves the old-style “database” view Find what you’re looking for quicklyFind what you’re looking for quickly Mail View + Reading Pane =Mail View + Reading Pane =

100% more space for reading mail100% more space for reading mail

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Arrange by Conversation Arrange by Conversation

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Quick FlagsQuick Flags One-click (or Insert key) to mark a messageOne-click (or Insert key) to mark a message Never worry about your ability to find “that Never worry about your ability to find “that

message” againmessage” again Six different colored flagsSix different colored flags Flagged messages appear in your “For Flagged messages appear in your “For

Follow Up” folderFollow Up” folder

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Quick FlagsQuick Flags

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Navigation Pane Navigation Pane –– Mail Mail

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Navigation Pane Navigation Pane –– Calendar Calendar

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Side-by-Side CalendarsSide-by-Side Calendars

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Junk E-Mail FilterJunk E-Mail Filter Microsoft Research technology to evaluate Microsoft Research technology to evaluate

e-mail contente-mail content Based on what real people have classified as Based on what real people have classified as

spamspam Does not single out organizations or e-mail Does not single out organizations or e-mail

addressesaddresses Designed to try to minimize false positives at Designed to try to minimize false positives at

default “low” settingdefault “low” setting But can be set more aggressivelyBut can be set more aggressively

On by default (no setup necessary)On by default (no setup necessary)

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Block External ContentBlock External Content E-mail messages cannot automatically E-mail messages cannot automatically

download content from the Internet.download content from the Internet. Control over viewing offensive content.Control over viewing offensive content. Control over what is downloaded over a slow Control over what is downloaded over a slow

Internet connection.Internet connection.

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Alerts and NotificationsAlerts and Notifications New Mail Desktop AlertNew Mail Desktop Alert

Don’t have to switch back to Outlook because of Don’t have to switch back to Outlook because of the “ding”the “ding”

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““I don’t know, I just lost connectivity I don’t know, I just lost connectivity for a second!?!”for a second!?!”

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Cached Mode Handles Cached Mode Handles Connectivity ChangesConnectivity Changes

Outlook just keeps working when the Outlook just keeps working when the network goes awaynetwork goes away No annoying error messagesNo annoying error messages User’s data is availableUser’s data is available User can create new items and modify existing User can create new items and modify existing

itemsitems

In the background, Outlook continuously tries In the background, Outlook continuously tries to reconnect to the Exchange serverto reconnect to the Exchange server

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Cached Mode Is Bandwidth Cached Mode Is Bandwidth ConsciousConscious On fast networksOn fast networks

Download full items on all folders and address Download full items on all folders and address book updatesbook updates

On slow networks (<128 Kbps)On slow networks (<128 Kbps) Synchronizes only “headers” on all foldersSynchronizes only “headers” on all folders

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RPC over HTTPRPC over HTTP

Uses HTTP/S to tunnel RPC traffic over the Internet Uses HTTP/S to tunnel RPC traffic over the Internet and through firewallsand through firewalls

Eliminates requirement for VPN to enable connection Eliminates requirement for VPN to enable connection to Exchange Server through the firewallto Exchange Server through the firewall

Requires Exchange Server 2003, Requires Exchange Server 2003, Microsoft WindowsMicrosoft Windows®® XP SP1, and XP SP1, and Windows ServerWindows Server™™ 2003 2003

““If you can browse the Web, you can connect to If you can browse the Web, you can connect to Exchange!” Exchange!”