Moving Forward: A Process of Implementing the ASCA 3.0 Model

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Counselors From Grand Forks Public SchoolsAmy Geinert, Bernie Houdek, and Melissa Mickelson

Moving Forward: A Process of Implementing the ASCA 3.0 Model

Grand Forks Public SchoolsK-12 Comprehensive Counseling Program

*No District Director of Counseling Services

*12 Elementary Schools - 8 Counselors (2 Part-time)

*4 Middle Schools - 6 Counselors (1 shared with Elementary and 1 Part-time)

*3 High Schools - 9 Counselors (1 Part-time)

*2 Career Educators and 2 Career Facilitators (High School)

*2 Counseling Secretaries (High School)

Motivate and Encourage1. How did we get started?

2. Year One Review 3. Year Two Progress 4. Sustainability (support) 5. Hurdles & Challenges

Goals For Today!

How did we get started?

*Study and Review Process – requirement of GFPS*Steering Committee formed by district (co-chairs)*Strategic Planning Committee (Savvy 7 +1) created by counselors – volunteer basis in summer of 2012*ASCA conference in 2012, info on ASCA 3.0 Model*”Top Ten list” from counselors

Why the ASCA 3.0 Model?

★WHY … do you want to implement the program?

★WHY … is it important?★How … are students different as a result

of the school counseling program?

ASCA National ModelWhere we started!

Foundation Management Delivery Accountability

• Garner Support Collaborate/ Admin.

• Annual Agreement • Develop Counselor Evaluation Tool

• Develop Beliefs/Vision • Use of Time Assessments

• Data Analysis

• Mission Statement District & Schools

• Calendaring Yearly/Monthly/Weekly

• Program Results APRIL CELEBRATION

• Program Goals District & Schools

• Student/Counselor Ratio/Assignments

• Make Decisions For Future Improvements

• SMART Goals (Counselor Goals)

• Use of Data - SchoolProfiles

• Student Standards& Competencies

• Develop Goals and Action Plans

• Counselor Competencies

• Advisory Council

• Ethical Standards

• Branding/ Marketing Public Relations

Going to a New Method of Operation

★Implementation of the model is not just a program … it’s a way of doing business!

★It’s a fluid … decision making process ★Continuous program evaluation and

improvement

Know the Model

★What are the components?★What do we currently have?★What do we need?★What results do we want?

Garner Support

What supports are needed? EVERYONE!

★ Superintendent / School Board

★ Other key Central Office Personnel

★ Local School Administration

★ Counselors within the district/department

★ Faculty & Staff

★ Students, Parents, & Community

Be the Tortoise!

★ Slow & steady wins the race

★ Less is more!

★ You have one chance to get it right

★ Many hands make light work

★ “STICK WITH US … It will be PAINLESS!”

Have your ducks in a row!

★We must be sure of the path we’re on★Identify obstacles & hazards before

they’re a problem★If this means delaying … SO BE IT!★Reconvene, Reflect & Regroup

5 Steps To A Strategic PlanHow Are We Doing?

According to Forbes …

• 1. Determine where you are.• 2. Identify what’s important• 3. Define what you must achieve• 4. Determine who is accountable• 5. Review. Review. Review. (It’s never over.)

1. Choose our 4 Main Goals (Easy … ASCA’s 4 Program Components)

2. Review & Learn the ASCA National 3.0 Model Compare it to our existing GF Counseling Program

3. Assess our strengths and weaknesses by using the Program Audit

4. Under each MAIN GOAL …Identify gaps & ASCA “Criteria” needed

5. Under each CRITERIA – Brainstorm ideas and activities

6. Sort it all out: Organize, Prioritize, and Set a TIMELINE of activities

Strategic Plan – Getting Started(2012 – 2013)

ASCA Model

3.0

ProgramComponents

◆ Foundation◆ Management◆ Delivery◆

Accountability

ASCAGraphic …

AnotherLook ☺

Year 1 … Checklist❑ Semester 1:

❑ Beliefs Statements

❑ Vision Statement

❑ Mission Statements

❑ Training - ASCA

❑ Training on Use of Data

❑ Program – SMART Goals

❑ Closing the Gap Action Plans

❑ Use-Of-Time Consensus

❑ Annual Agreement

❑ Semester 2:

❑ Branding & Marketing

❑ Calendaring

❑ Advisory Council

❑ School Data Profile

❑ Use of Time Assessments & Program Assessment

❑ Crosswalking K-12 Stud. Standards/Competencies

❑ Counselor Competencies & Evaluation

Year 2 … Checklist❑ Semester 1:

❑ Use-Of-Time and Program Assessment

❑ SMART Goals & Interventions

❑ Annual Agreement

❑ ASCA Presenter – Work on Use of Data

❑ Closing the Gap Action Plans

❑ Crosswalking K-12 Student Standards/Competencies

❑ Marketing/Branding - Website

❑ Semester 2:

❑ Crosswalking K-12 Stud. Standards/Competencies

❑ Branding & Marketing

❑ Calendaring

❑ Advisory Council

❑ Counselor Competencies & Evaluation

❑ Use-Of-Time Assessment & Program Assessment

❑ School Data Profile

Summer Work 2013 - Preparing for Year 2▪ Developed a “Strategic Plan for Year 2

▪ Revised the “Crisis Response Manual”

▪ Developed a Brochure for the GF Counseling Program

▪ Attended the ASCA National Conference – Philadelphia

▪ Scheduled our ASCA Trainer for 2013-2014

▪ Compiled the results of our Program Assessment

▪ Reviewed the Annual Agreement & Counselor Performance Appraisal Form

▪ Set up committees for the coming year

▪ Updated Googledocs and Firstclass for Counselors

The Million $ Question….

What do we need from the administrative group at the district level to keep the

process moving smoothly?

Garnering Support Continued (Year 2)

1) All counselors should be delivering core curriculum to ALL students.

2) Based on our School Profiles (data collection) generated last year, each counselor will be working on at least one “closing the gap” goal this year. They will also collect data once the goal is implemented. Results reports will be written and given to their principal upon completion. These goals are focused around achievement, attendance or behavior and are data driven.

3) Each counselor will complete an annual agreement with their principal in the first 2 months which will include their goal/s.

4) GFPS Counselors will be able to show you how they make a difference with students through sharing their results reports!

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1. Continued Funding2. Work Day Release with

Principal/District Level Support

3. Sharing Expectations with Principals/Counselors

Sustainability

*principal support*updating/informing principals and head admins*providing “just in time” training for principals*expectation – reading, must produce work, work days*strategic planning committee – summer work*committees (include all)

Hurdles/challenges

*Finding time*Commitment for change (new way of thinking, change)*Administrator support (varies)

*Money*Technology*Team building*Individual accountability*Data collection*No director

A special thank you to …All GFPS Counselors

Middle School

Sharon Branvold Scott Bommersbach

Pam R. Carlson Bill Chase

Bernie Houdek Kim KuhleHigh School

Kim Bailey Nick Cichy Geoff Gaukler

Amy Geinert Jen LubinskiDenise McCarty

Melissa Mickelson Marilyn Ripplinger

Carol Torgerson

Elementary

Ginny Blake Sharon Branvold

Diane Jones Jill Landry

Denise Loftus Leigh McNichols

Lori Ring Tana Thorfinnson

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Questions?

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Thank You!

Amy GeinertBernie Houdek

(701)746-2381(701)746-2330

amy.geinert@gfschools.orgbernie.houdek@gfschools.org

Melissa Mickelson

(701)746-2429melissa.mickelson@gfschools.org