Office for International Affairs European Governance E-Government in the City of Cologne...

Office for International Affairs

European Governance

E-Government

in the City of Cologne----------------

TeleCities

Office for International Affairs

Office for International Affairs

Global Heritage

G8 Summit

June 1999

Office for International Affairs

World‘s oldest fragrance company

Office for International Affairs

European Integration and Cities

1. European policy is to a large extent municipal policy

2. Cities are gradually and increasingly recognised as

policy-takers

3. Cities have to become policy-makers in the EU-system

4. Cities have always been the carrier of the European idea

Office for International Affairs

European Heritage:

Roman road network

(850 A.D.)

Office for International Affairs

European Heritage:

Hanseatic League (1400 A.D.)

Office for International Affairs

EU-SummitJune 1999

European Heritage:

Office for International Affairs

European governance in citieshas to face a twofold challenge:

• on the vertical level, local interests and municipal rights

have to be efficiently and effectively pursued in a multi-

level fabric of political and governmental institutions.

• on the horizontal level, the different areas of municipal

policies have to be geared to the political and legal

developments pursued by the European institutions in

order to act and react appropriately

Office for International Affairs

European Activities of the City of CologneAims and Objectives:

preserve and strengthen the local self government and the principle

of subsidiarity within the multi-level system of the EU

raise awareness for European politics and developments

promote European and international co-operation

raise EU-funds for local projects and activities

increase the capacity to solve local problems (cross-border exchange

of experience, best practices etc.)

influence European legislation and funding policy

sharpen and strengthen Cologne’s profile as a European metropolitan

region

Office for International Affairs

European Actors:

• Twin-cities

• Office for International Affairs- European projects

- Counselling

- European city-networks

• Rhineland Region

• Information Point Europe (IPE)

Office for International Affairs

Bethlehem Berlin-Neukölln

Barcelona Corinto/El Realejo

Berlin-Treptow Indianapolis

Cork Lüttich

Istanbul Klausenburg

Kyoto Tel Aviv-Yafo

Lille Tunis

Liverpool Thessaloniki

Peking Esch-sur-Alzette

Rotterdam Kattowitz

Turin Turku

Wolgograd

Office for International Affairs

Office for International Affairs:

• started with first EU-projects in 1992

• officially established in 1996 by the City

Council

• integrated into the Mayor’s Office in

January 2000

Office for International Affairs

Resources:

7 permanent staff membersplus temporary trainees, stagiaires etc.

Annual costs: ca. 350.000 €

EU-funds raised: ca. 7 Mio. €

Office for International Affairs

Tasks of the European Office: draw up and co-ordinate the municipal European

activities provide information and advise for the City

Council and municipal administration on EU-issues and EU-funding

design and manage EU-projects lobby the EU-institutions co-ordinate the activities within the European and

international city networks.

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Benefits from EU-projects:

1. Financial contribution to local projects

2. Technical know-how-transfer

3. Political door-opener

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Counselling: Services of general interestChallenge:

municipal services between local self government

and European competition law

Activities:• Working group of senior officers• lobbying the regional, national and European

level via Deutscher Städtetag and EUROCITIES

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Task of the working group: provide an overview on the current legal

situation and its local impacts structure and qualify the internal counselling

process develop scenarios and envisage possible

developments in different policy areas draft recommendations for the City Council

and local administration

Office for International Affairs

City Networks:

Political lobbying primarily through• EUROCITIES• CEMR• Deutscher Städtetag

Technical co-operation and lobbying through• TeleCities • POLIS• Global Cities Dialogue

Office for International Affairs

European Affairs working group

meets twice a year to

discuss

a) relevant EU-developments

b) funding possibilities

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Information Point Europe (IPE)

www.ize-koeln.de

Office for International Affairs

Co-ordination and Communication:Co-ordination:• European round table (senior officers)• regular and ad-hoc working groups

Communication:• EuroCologne (monthly newsletter)• regular mailings• Internet/Intranet

www.stadt-koeln.de/europa

Office for International Affairs

E-Government in Cologne

• Objectives

• Portals

• Elections

• Document/Process Management

• Organisational Framework

Office for International Affairs

Cologne: Objectives• Improvement of communication

– Citizens, companies, associations, clubs– Council – Internal administration

• Focus – City portal– Call Centre

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Portals• Public departments connected directly to

knowledge base and call centre

• Intranet as knowledge portal for staff

• Council portal– Personal information portal for all members of

city and district councils– Archive of all documents

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Elections• Elections of all levels electronically

– National, regional, local– Electronic polling booths at all polling stations– Accepted by voters– Shortens time for results– Faster and more precise

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Document/Process Management

• Processing electronic queries electronically

• No change of media

• Safety infrastructures

• Electronic signatures

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Organisational framework

• Chief Information Officer (CIO)

• Committee for organisation and ICT established– Determination of overall strategy– Projects of city-wide importance

Office for International Affairs

Office for International Affairs

Office for International Affairs

Telecities

Office for International Affairs

What is TeleCities?

•TeleCities is the major European Network of cities committed to leadership in the Information and Knowledge-based Society

• Established in 1993 as a EUROCITIES’ sub-network, TeleCities is open to democratically elected city governments as well as to business and scientific partners

•TeleCities provides a platform of over 100 local authorities from 20 different European

countries sharing experience and developing practical solutions to achieve an Inclusive

Information Society

• Its aim is to promote eGovernment and eCitizenship at local level to ensure that all citizens

can equally gain from the benefits of the Information Society

Office for International Affairs

TeleCities Presidency & Steering Committee

President Liverpool

 Vice-president Cologne

 Steering Committee Members

Amaroussion • Antwerp • Barcelona (former President) • Gdansk • Gijón • Helsinki •

Kingston upon Hull • Marseille • Nice • Naestved • Prague • Siena • Stockholm •

Tallinn • The Hague • Vienna • Yalova (Observer)

Office for International Affairs

TeleCities Members

Other Local Authorities (99)

Aalborg • Aarhus • Amsterdam • Bari • Belfast • Berlin • Bilbao • Birmingham • Bologna •

Bonn Bradford • Bremen • Bristol • Brussels Capital Region • Camden-London • Cannes •

Cardiff Copenhagen • Cuenca • Edinburgh • Eindhoven • Espoo • Frankfurt • Frederikshavn •

Genova Gent • Girona • Glasgow • Göteborg • Grenoble • Grosseto • Hagen • Heraklion •

Jena • Jun • Katowice • Koper • Leeds • Leeuwarden • Leipzig • León • Lille • Linköping Linz

• Lisbon • Liverpool • Livorno • Lodz • Lyon • Malaga • Madrid • Manchester • Metz • Milan

Modena • Montpellier • Munich • Münster • Nantes • Naples • Newcastle • Nottingham •

Nuremberg Oslo • Oulu • Ostrava • Palermo • Porto • Reus • Rijéka • Rome • Ronneby •

Rotterdam • Sabadell Salerno • St Petersburg • San Sebastian • Santiago de Compostela •

Seville • Sheffield Southampton • Strasbourg • Tampere • Terrassa • Thessaloniki • Totana •

Tranås •Turin Turku • Utrecht • Valencia • Valladolid • Vantaa • Venice •Viladecans •

Vilnius • Warsaw Waterford • Zaragoza

Office for International Affairs

TeleCities Members

 Business Members (8)

Clip Card • Fabasoft AT Software • GoPro Development • IBM

Master Metropolis • Oracle • Schweers • Sun Microsystems 

Other Organisations (3)

CSP-ICT Research Center

CIPAL (Centre of Informatics for the Provinces Antwerp and Limburg)

ITOSZ (National Association of National Settlements)

Office for International Affairs

TeleCities Services to the Members

• Policy development and lobbying the European Agenda to ensure that

the positions of cities are taken into account

• Information provision to members (eNewsbrief, website…)

• Exchange of experience, transfer of know-how. Enforced co-operation

and networking with South European and CEE cities is pursued

• Development and management of projects relevant to the members

and the network

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Policy Development

Place the city related aspects of the developments brought

about by the Information Society, higher on:

• the EU agenda (regular dialogue and more)

• national governments agenda (national branches)

• local political level (local decision makers)

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Policy Development

TeleCities has developed its own vision for the cities

Knowledge-based City

Main topics:

• Foster the Knowledge based economy

• Overcome the barriers to the development of the Information Society

• Ensure Information knowledge society rights for citizens

• Promote the modernisation of local Public Administrations trough

eGovernment

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Exchange & Networking

• The organisation of events, from large conferences to

project-related technical workshops, four times a year, as

well as the activities of the TeleCities Working Groups, will

support the exchange

• As for the networking, the main objective is to help cities

learning from each other through the exchange of

information and experience, and facilitate the transfer of

knowledge

Office for International Affairs

TeleCities Working Groups

• Share experiences and practices

• Transform these experiences into ideas, guidelines and

recommendations for future policies (e.g. 6th FP for Research and

Technological Development)

• Accomplish a range of surveys to provide Knowledge of the different

issues using the more than 120 member-cities as a source of

information

• Set-up project initiatives

Office for International Affairs

TeleCities Working Groups Main Topics 2005

• WG Overcome the barriers to the development of Information Society

– Interoperability of systems and contents

• WG Promote the modernisation of local PAs through eGovernment– Adoption of new service delivery models based on improved ITC

infrastructure incl. broadband

• WG Ensure IKS rights for citizens– Health and Inclusion

• WG Foster the Knowledge-based economy– Economic impact of public ICT investments

Office for International Affairs

TeleCities Projects

TeleCities participates directly in EU funded Projects at the benefit of its

Members:

• MUTEIS (Macro-economic & Urban Trends in Europe’s Information

Society)

• FLOSS-POLS (Free/Libre/Open Source Software - Policy Support )

• AUXILIA (A European environment for the integration of Youth

Disable in Education )

• INTELCITIES (Intelligent Cities)

Office for International Affairs

Charter of European eRights

TeleCities has developed and implement locally and internationally

a Charter of European eRights

• Rights to accessibility

• Rights to education and formation

• Information rights

• Rights to participation

Office for International Affairs

TeleCities Special Activity

eCitizenship for All Initiative in cooperation with Deloitte

• eCitizenship for All Survey: annual benchmark survey into the state-of-the-

art of eCitizenship for All (Re-engineering, eLearning, eDemocracy,

eSecurity) amongst its members

> Creation of a Knowledge Base for TeleCities Members

• eCitizenship for All Award: recognition of best local projects amongst

participating cities in each of these eCitizenship for All Challenges

Office for International Affairs

Next TeleCities Event

“Knowledge Economy on Local Level”

Manchester 7/8 July

Office for International Affairs

TeleCities Coordination Office (TCO)Brussels

Tel: +32 2 552 08 68Fax: +32 2 552 08 89

e-mail: telecities@eurocities.be

http://www.telecities.org

TeleCities Contact Details

Office for International Affairs

Thank you!For further information contact:

City of Cologne

Mayor’s Office

Office for International Affairs

Townhall, D-50667 Cologne

tel.: +49.221.221.21480; fax: +49.221.221.21849

eurocologne@stadt-koeln.de

www.stadt-koeln.de/europa