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Onboarding, Technology
& Assessment
Naomi Daven, Assistant Director of Academic Advising
Talia Llosa, Director of Academic Advising
Presentation Overview
● About SUNY Orange
● Onboarding
● Technology
● Assessment
About SUNY Orange
● Founded in 1950
● County-sponsored
● Two campuses; one college
● Banner user
● Strictly commuter
Fall 2017:
5217 credit students
1682 New and Transfer
57% Full time; 43% Part time
31% Hispanic
71% traditional college age (18-24)
Academic Advising at SUNY Orange
● Academic Advising Office
○ General advising
○ New students and students who
are working on their RDG/ WRT
course sequence
○ Readmits
○ Transfer advising
○ Walk-ins and appointments
● Academic Departments
○ Faculty Advising: all students beginning
their second semester who are ready
for ENG 101
○ Students are re-assigned to full-time
faculty by academic department
Shared/Split model
Academic Advising at SUNY Orange First Year Support team
● Team of professional advisors, Career Services
and part time adjunct faculty
● First outreach to advisees begins week 3 of the
semester throughout week 7
● Second outreach begins week 8 through week 15
for continuing registration; students are instructed
to come prepared with a draft schedule
● Advisors discuss hand-off during second
outreach
● Advising syllabus
Onboarding
● Admissions
● New START & Registration
● Advising Conversations & Assessment
Onboarding: Office of Admissions
● Online College application→ confirmation receipt
● Submission of High School transcript and or
GED or College transcript if applicable
● Placement testing or waivers in place
● Immunization records
● New START (New Student Advising & Registration Tutorial)
○ Close collaboration with the Office of Academic Advising to
provide consistent communication to students
○ Managed by the Office of Academic Advising
● Accepted Student Checklist
Onboarding→ New START
New START (New Student Advising &
Registration Tutorial)
● Required: all new students must attend
before registering
● Workshop schedule is coordinated among
offices in Student Services (Advising,
Admissions, Financial Aid, SSC)
● Workshops are offered during various
days and times and accommodate
between 8-20 students
● Approximately 201 sessions for nearly
2078 new students in 2017
Onboarding→ New START
Goals
● Introduce students to college resources and support services
● Explain basic academic policies
● Explain important steps in the Registration process
● Set academic expectations
● Introduce students to their plan of study and course requirements
● Prepare students for their advising conversations
Format
● Online: complete at home and before coming to the College
● On campus: can complete at either campus
Onboarding→ New START
Online New START:
○ Welcome message
○ College Student Inventory (CSI by Noel Levitz)
○ College Resources
○ Registration checklist
○ Online sign up page to attend the on-campus New START
■ Rosters are reviewed by Advising staff (qualtrics)
■ Must have completed online NS, CSI, have placement results and
immunizations in order to register
■ Reminder of immunizations; picture ID
■ Plan 3 hours on campus to complete
registration.
Technology: COMEVO
Onboarding→ New START
On- campus New START
● Check-in by Peer Advisors (students)
○ Check-in packet
○ New START folder
● Presenters: Advisors in the First Year
Support Team and Peer Advisors
● Computer labs: Hands-on
● Duration: 50-60 minutes
● Online evaluation
● Prezi
Onboarding→ New START
○ Ice breaker
○ Review of online New START
○ Academic Advising at SUNY Orange
○ Plans of study
○ Degree requirements
○ Using Degree Works
○ Creating a draft schedule
■ How to search classes online
■ Before You Meet with an Advisor
form
Onboarding→ New START
Discuss our different programs
and requirements
● Career and transfer tracks
● Liberal Arts degrees
● Health programs
● General Education
● Electives
Onboarding→ New START
Hands-on portion: Degree Works, Fallthrough block and placement results.
Onboarding→ New START
Text here...
Course search engine and features, how to read the course search results page.
Draft Schedule
● Before you meet with an Advisor form
○ Students instructed on how to fill out the form
○ Utilized during every registration cycle
○ Used by the advisor as evidence of learning
● Back of form has important registration
deadlines listed
Onboarding→ New START
● Presenter and peer
encourage students to get
started
● Students look up their
classes and ask questions
● Student and Advisor review
draft schedule at individual
meeting
● Advisor records SLO data
Academic Advising Student Learning Outcomes (SLOs)
SLO #1 Demonstrated autonomy in selecting appropriate courses required in the POS.
SLO #2 Create draft schedule with appropriate course information.
SLO #3 Articulated educational plan including short & long term goals.
Systematic evaluation
● Immediately following the New START
● Collected by the Academic Advising Office
● Subsequent advising meetings during the semester
Advising Conversations & Assessment
● Students meet privately with an advisor at the
end of the workshop
● Advisors address individual needs, questions
and concerns
● Advisor and student finalize class schedule
At the end of the conversation:
● Advisor indicates level of student learning in
support of our Student Learning Outcomes
● AdvisorTrac
Recording SLOs
At the end of the advising
conversation:
● Advisor selects
appropriate SLO
option from drop
down menu
● Blank (not
applicable), met or
didn’t meet SLO
Advising Student Learning Outcomes
Preliminary Results:
Advising Student Learning Outcomes
Discussion in progress:
● What constitutes meeting the SLO?
● To what degree do we think it will be a
successful outcome for our team? What
constitutes our benchmark?
● Do these efforts impact retention?
Planning Process for Implementation
● Identify your institutional culture
● Secure buy-in from Stakeholders
● A word about the “requirement”
● Logistics
● Strong collaboration
● Scheduling
Questions and Discussion
Have you tried something similar or would you like to?
What obstacles did you experience or do you anticipate?
What positive ideas or experience can you offer for such a
program?
How can our experience help you?
Contact Us
Naomi Daven
Assistant Director of Academic Advising
naomidaven@sunyorange.edu
Talia Llosa
Director of Academic Advising
taliallosa@sunyorange.edu
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