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Plan
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Who are we?PM (Project Management and Resource Planning)
– APT– IMPACT– PPTEU2– Plan LS1 – 2012– …
• Plan V2– From LS1 to LS2
Benoît DaudinManuel Alvarez AlvarezEloy Reguero Fuentes
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ls2-plan@cern.ch
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Agenda
• Actors and Roles
• Plan Basics:– Activity– Version and Stages
• Planning Exercise
• Activity Approval Process
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Actors & Roles
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Actors and Roles
Actors
Plan Leader J. Miguel Jimenez
Plan Coordinator Katy Foraz
Quality Assurance Manager Rachel Decreuse-Michaud
Group Coordinator Group Leaders
Group Plan Officer Nominated by Group Coordinators
Project Leader LS2 Project Leaders
Auditor Org Unit, Plan, Project, Facility, …- Department Heads- Section Leaders- Facility Coordinators
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Plan Basics
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Activity
Activity
Technical ResponsibleResponsible
Group
ContributionGroup 1
ContributionGroup 2
ContributionGroup N
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Iterative Planning
• Granularity varies along time• Evolution of the plan Versioning
Version 11
23
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Version 21
23
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56
78
Version ‘n’
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9X
Y
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StagesWork in a Plan Version is organized in sequential Stages:
Initialization01-Sep-2015
30-Oct-2015
Prioritization01-Nov-201515-Nov-2015
Resource Alloc.16-Nov-2015
15-Dec-2015
Final Approval16-Dec-2015
15-Jan-2016
Version 1
Active
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Released
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Let’s Plan…
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Declare Activities
Initialization Prioritization Resource Allocation Final Approval
Responsible Group
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General• Title*• Responsible Group*• Technical Responsible*• Type* – Inspection, Preventive,
Corrective, Consolidation, Upgrade• WBS Node* (to be defined)• Facilities* – LHC machine, ATLAS, Alice,
SPS, PS…• Location Information• Goal*• Impact if not done*• Impact if postponed*
Initialization Prioritization Resource Allocation Final Approval
* : Mandatory Fields
LIU HL-LHC LINAC4 LHC Consolidation …
https://quality.web.cern.ch/consolidation-vs-upgrade
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Propose Scheduling
• For each activity phase– Proposed Period*– Duration (weeks) *
• When will be the equipment ready for installation?• Comments on equipment
Initialization Prioritization Resource Allocation Final Approval
2016 2016-S1 2016-S2 2017 2017-S1 LS2 LS2-S1 LS2-S2 LS2-S3
Preparation
Activity phases:
Commissioning …Installation
Version Stage != Activity Phase
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Request Group Contributions
Group Contribution:– Activity Phase*– Group*– Description*– Comments
Initialization Prioritization Resource Allocation Final Approval
Activity
Technical Responsible
Responsible Group
ContributionGroup 1
ContributionGroup 2
ContributionGroup N
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Allocate Resources for Coordination• Responsible group must define resources to
coordinate the activity.
Initialization Prioritization Resource Allocation Final Approval
Resource allocation will be explained more in detail shortly…
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ActivityPrioritization
&& Scheduling
Initialization Prioritization Resource Allocation Final Approval
Plan Coordinator
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Prioritization
• Priority* - Priority list to be defined
Initialization Prioritization Resource Allocation Final Approval
P0 – Safety P1 – Beam to 6.5-7TeV, nominal performance P2 – Reliable performance improvement P3 – CERN approved projects P4 – no CERN approved projects
LS1 priority list:
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Scheduling• For each activity phase:– Accepted Period*
Initialization Prioritization Resource Allocation Final Approval
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ActivityResource Allocation
Initialization Prioritization Resource Allocation Final Approval
ContributionGroup
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Allocate Resources for ContributionN resources of type:
– Personnel Resources• Staff or Fellows
– Associated Personnel Resources• Collaboration Agreements, Contractors, PJAS, COAS…
– Material Resources
Initialization Prioritization Resource Allocation Final Approval
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Personnel Resources• Resource Description* (Engineers, Technicians, …)
• FTE Needed* Number or
• Duration (weeks / months) *• How many parallel teams can perform this activity? *• Do you have the resources needed to perform the activity? * (Yes /
No)
Initialization Prioritization Resource Allocation Final Approval
0-1 1-2 2-5 5-10 10-20 20-50 50-100 100-200 200-500 500-1000 > 1000
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Associated Personnel ResourcesSame as for Personnel Resources +:– Collaboration Agreement– Contractor
Initialization Prioritization Resource Allocation Final Approval
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Material Resources• Resource Description*• Budget (kCHF) *• Do you have the budget needed to perform the
activity? * (Yes / No)– In case that the answer is Yes then indicate the budget code
or the budget owner (Group or Project)
Initialization Prioritization Resource Allocation Final Approval
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ActivityFinal decision
Initialization Prioritization Resource Allocation Final Approval
Plan Coordinator
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Final decision by Plan Coordinators
–Approve–Postpone
Initialization Prioritization Resource Allocation Final Approval
Before an activity goes to Waiting Final Approval every contributor group needs to validate their resource allocation.
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ActivityApproval Process
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Approval Process
Thank you
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