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May 7, 2023 Page 1
USOAP CMA Workshop
Module 5Functionalities of the CMA Online Framework
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Objective
The objective of this module is to inform NCMCs and other users of the functionalities of the CMA Online Framework and their application;
2
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Outline
• Updates to the OLF since July 2014• Guidance on using existing attachments as ev-
idence• PQ export/import• Guidance on usage of EFOD online and offline
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Updates to the OLF since July 2014• State dashboard• PQ self-assessment• CAP updates• MIR – Not active• Reports
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State dashboard
• State Dashboard– Select a State
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State dashboard
• State Dashboard– Advisory note
– Items available
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State dashboard
• Overall status
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State dashboard
• Protocol status
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State dashboard
• Corrective action plan status
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PQ self assessment
• Item available
• Advisory note
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PQ self assessment
• Information available – read only
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Manage CAP
• Information available – read only
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Manage MIR
• Currently inactive– Will soon be launched
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Reports
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Reports
• Activity results by region
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Reports
• Three different audit cycles as a result of PQ amendments
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Reports
• Three different audit cycles as a result of PQ amendments
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Reports
• CAP Progress by regions (in all areas)For a particular State since last published USOAP activity report
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Reports
• CAP Progress by regions (in all areas)
For a particular State since last published USOAP activity report versus the regional average (in all areas)
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Reports
• Self assessment progress (in all areas)State’s self assessment of PQ. NOT VALIDATED
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Reports
• Self assessment progress (in all areas)
Legend of % of self assessment complete by a State22 % of total self assessment complete by a State
No self assessment complete by a State
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Reports
• State’s PQ traceability
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Reports
– Select audit cycle• CSA, CMA 2012 or CMA 2014
– Select CE and CE subgroup– Select Audit area and audit area sub group– Select SSC (if existing)– Select by a particular PQ
• Once the required selection completed– Select “Query” to generate a report
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Reports
• The system will generate the PQ(s) traceability based on the filter selection.
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PQ export/import
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Select area then click submit
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Save as
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Save the document on the drive (outside the zip folder)
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Once work complete import back the word document
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Click on select to browse the document then press open
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Once loaded, select the area and click on submit
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Guidance on using existing attachments as evidence
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Attaching individual evidence
• We already know how to attach individual evi-dences using the 4 steps and select and up-load files tabs.
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Re-using existing attached evidence
• Now we will learn on how to re-use an existing attachment for a PQ by linking it to one or more other PQs.
• Click on “Attachment Manager”
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Re-using existing attached evidence
• The current PQ number and the question itself will appear to which we want to attach the document
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Re-using existing attached evidence
• At the bottom left, a list of all existing evi-dence attached shows up
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Re-using existing attached evidence
• Select the existing attachment to be used and drag it to the right side for it to be re-used.
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Re-using existing attached evidence
• Once dragged and dropped, the attachment will be placed on the “selected files” side.
• More then one attachments can be used by applying this method
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Re-using existing attached evidence
• Once the action is complete, click on “submit” and the file will be attached.
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Re-using existing attached evidence
• The file will automatically appear on the PQ.• Save the action by clicking on “Save as Draft”• Submit to ICAO when ready
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Guidance on usage of EFOD online and offline
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Select CC/EFOD from main menu
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Select an annex to be updated/exported
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Upon selection of an annex you see the fol-lowing(on the left side)
• Annex name and it’s edition• Amendment
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Upon selection of an annex you see the fol-lowing(on the right side)
• Date of adoption• Date of affectivity• Date of applicability• Number of provisions in the annex
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Filing differences online
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Page layout - menu
Menu: Allows you to conduct various functions in order to file a differ-ence
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Page layout - menu
• Selection of annex (must be the first step)• Scrolling menu to move to provisions within the
annex
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Page layout - menu
Reports: Allows you to chose from one of the various types of reports available
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Page layout - menu
Filters: Allows you to view all the modified and new provisions within the annex as a result of an annex amendment.
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Page layout - menu
Search: Allows you to search by a provision number (by selecting Refer-ence number) or by a word (by selecting SARP).
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Page layout - menu
If more then 1 words are to be searched (i.e. pilot age) than the “AND” function needs to be used and both words need to be separated as demonstrated above.Click search when ready
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Filing differences on line
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Filing differences on line
• Percentage of Annex differences filed to date• Last modified by (including date)• Font size of the provision wording• Type of differences/ no differences
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Filing differences on line
• Reference/documents indicating the differences• Details regarding the differences• Further remarks/justifications• Save the provision upon filing the differences
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Filing differences offline
• For ease of management of task and for areas with reduced internet capability, the OLF allows to export the annex and file differences on a word document. Once done, this information can directly be imported back to the EFOD system.
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Filing differences offline – exporting An-nexes
• Select the option “Export annexes”
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• When an annex is exported to be worked upon offline, it becomes “read only” and cannot be edited online.
• Tick in the box to acknowledge this• Select next to continue
Filing differences offline – exporting An-nexes
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Filing differences offline – exporting Annexes
• Option to export all annexes is available but not recommended due to time and internet capacity it requires
• Annexes are highlighted in yellow when they are already exported and therefore are on “read only” mode online
• Select the annex and click on “export Docx” to export it
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Filing differences offline – importing Annexes
• Annexes can be imported back to the system once ready
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Filing differences offline – importing Annexes
• Once imported, the annex adopts the read/write mode and can be modi-fied directly online
• Tick the box and click next when ready
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Filing differences offline – importing Annexes
• Select the docx file to be imported and click next
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Filing differences offline – unlock Annexes
• Select the “unlock annex” option from the scroll down menu
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Filing differences offline – unlock Annexes
• After reading the note on unlocking and editing, tick in the box and click “next”
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Filing differences offline – unlock Annexes
• Select the annex to be unlocked then click “Override”
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Filing differences offline – unlock Annexes
• Click “OK” to carry on• The annex will become unlocked and ready to be edited on line
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Review
• Updates to the OLF since July 2014• Guidance on using existing attachments as ev-
idence• PQ export/import• Guidance on usage of EFOD online and offline
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