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USOAP CMA Workshop

Module 5Functionalities of the CMA Online Framework

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Objective

The objective of this module is to inform NCMCs and other users of the functionalities of the CMA Online Framework and their application;

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Outline

• Updates to the OLF since July 2014• Guidance on using existing attachments as ev-

idence• PQ export/import• Guidance on usage of EFOD online and offline

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Updates to the OLF since July 2014• State dashboard• PQ self-assessment• CAP updates• MIR – Not active• Reports

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State dashboard

• State Dashboard– Select a State

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State dashboard

• State Dashboard– Advisory note

– Items available

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State dashboard

• Overall status

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State dashboard

• Protocol status

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State dashboard

• Corrective action plan status

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PQ self assessment

• Item available

• Advisory note

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PQ self assessment

• Information available – read only

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Manage CAP

• Information available – read only

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Manage MIR

• Currently inactive– Will soon be launched

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Reports

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Reports

• Activity results by region

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Reports

• Three different audit cycles as a result of PQ amendments

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Reports

• Three different audit cycles as a result of PQ amendments

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Reports

• CAP Progress by regions (in all areas)For a particular State since last published USOAP activity report

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Reports

• CAP Progress by regions (in all areas)

For a particular State since last published USOAP activity report versus the regional average (in all areas)

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Reports

• Self assessment progress (in all areas)State’s self assessment of PQ. NOT VALIDATED

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Reports

• Self assessment progress (in all areas)

Legend of % of self assessment complete by a State22 % of total self assessment complete by a State

No self assessment complete by a State

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Reports

• State’s PQ traceability

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Reports

– Select audit cycle• CSA, CMA 2012 or CMA 2014

– Select CE and CE subgroup– Select Audit area and audit area sub group– Select SSC (if existing)– Select by a particular PQ

• Once the required selection completed– Select “Query” to generate a report

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Reports

• The system will generate the PQ(s) traceability based on the filter selection.

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PQ export/import

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Select area then click submit

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Save as

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Save the document on the drive (outside the zip folder)

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Once work complete import back the word document

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Click on select to browse the document then press open

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Once loaded, select the area and click on submit

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Guidance on using existing attachments as evidence

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Attaching individual evidence

• We already know how to attach individual evi-dences using the 4 steps and select and up-load files tabs.

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Re-using existing attached evidence

• Now we will learn on how to re-use an existing attachment for a PQ by linking it to one or more other PQs.

• Click on “Attachment Manager”

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Re-using existing attached evidence

• The current PQ number and the question itself will appear to which we want to attach the document

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Re-using existing attached evidence

• At the bottom left, a list of all existing evi-dence attached shows up

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Re-using existing attached evidence

• Select the existing attachment to be used and drag it to the right side for it to be re-used.

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Re-using existing attached evidence

• Once dragged and dropped, the attachment will be placed on the “selected files” side.

• More then one attachments can be used by applying this method

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Re-using existing attached evidence

• Once the action is complete, click on “submit” and the file will be attached.

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Re-using existing attached evidence

• The file will automatically appear on the PQ.• Save the action by clicking on “Save as Draft”• Submit to ICAO when ready

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Guidance on usage of EFOD online and offline

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Select CC/EFOD from main menu

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Select an annex to be updated/exported

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Upon selection of an annex you see the fol-lowing(on the left side)

• Annex name and it’s edition• Amendment

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Upon selection of an annex you see the fol-lowing(on the right side)

• Date of adoption• Date of affectivity• Date of applicability• Number of provisions in the annex

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Filing differences online

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Page layout - menu

Menu: Allows you to conduct various functions in order to file a differ-ence

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Page layout - menu

• Selection of annex (must be the first step)• Scrolling menu to move to provisions within the

annex

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Page layout - menu

Reports: Allows you to chose from one of the various types of reports available

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Page layout - menu

Filters: Allows you to view all the modified and new provisions within the annex as a result of an annex amendment.

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Page layout - menu

Search: Allows you to search by a provision number (by selecting Refer-ence number) or by a word (by selecting SARP).

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Page layout - menu

If more then 1 words are to be searched (i.e. pilot age) than the “AND” function needs to be used and both words need to be separated as demonstrated above.Click search when ready

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Filing differences on line

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Filing differences on line

• Percentage of Annex differences filed to date• Last modified by (including date)• Font size of the provision wording• Type of differences/ no differences

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Filing differences on line

• Reference/documents indicating the differences• Details regarding the differences• Further remarks/justifications• Save the provision upon filing the differences

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Filing differences offline

• For ease of management of task and for areas with reduced internet capability, the OLF allows to export the annex and file differences on a word document. Once done, this information can directly be imported back to the EFOD system.

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Filing differences offline – exporting An-nexes

• Select the option “Export annexes”

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• When an annex is exported to be worked upon offline, it becomes “read only” and cannot be edited online.

• Tick in the box to acknowledge this• Select next to continue

Filing differences offline – exporting An-nexes

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Filing differences offline – exporting Annexes

• Option to export all annexes is available but not recommended due to time and internet capacity it requires

• Annexes are highlighted in yellow when they are already exported and therefore are on “read only” mode online

• Select the annex and click on “export Docx” to export it

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Filing differences offline – importing Annexes

• Annexes can be imported back to the system once ready

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Filing differences offline – importing Annexes

• Once imported, the annex adopts the read/write mode and can be modi-fied directly online

• Tick the box and click next when ready

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Filing differences offline – importing Annexes

• Select the docx file to be imported and click next

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Filing differences offline – unlock Annexes

• Select the “unlock annex” option from the scroll down menu

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Filing differences offline – unlock Annexes

• After reading the note on unlocking and editing, tick in the box and click “next”

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Filing differences offline – unlock Annexes

• Select the annex to be unlocked then click “Override”

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Filing differences offline – unlock Annexes

• Click “OK” to carry on• The annex will become unlocked and ready to be edited on line

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Review

• Updates to the OLF since July 2014• Guidance on using existing attachments as ev-

idence• PQ export/import• Guidance on usage of EFOD online and offline

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