Preparing for the Fall 2005 MEAP and MI-Access Student Pre-ID Process Wednesday, April 13, 2005

Preparing for the Fall 2005MEAP and MI-AccessStudent Pre-ID Process

Wednesday, April 13, 2005

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Marilyn RobertsDirector,

Office of Educational Assessment and Accountability

Welcome and Update

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OEAA Update Winter 2005 Reports Status Spring 2005 High School Test

Administration Status Item Development Team Members are

Needed – See the article in the MEAP Coordinator Update

Q&A During Today’s Video Conference

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Questions during the video conference…

Email: answers@resa.net

FAX: 734-334-1857

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Jim GriffithsManager,Test Administration and Reporting

Overview of the Fall 2005Pre-ID Process

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Fall Pre-ID Process Overview

Fall Assessment Opportunities OEAA Enhancements Options for Pre-ID Schedules for Pre-ID Options Letters and Forms

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Fall Assessment Opportunities Allow assessment of standards and

benchmarks through the previous year Shift the focus of State assessment to

its original purpose: An aid to the improvement of instruction With timely results delivered to teachers for

their current students Meet federal requirements of the No

Child Left Behind (NCLB) Act

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OEAA Enhancements Options districts may select to help in

the assignment of grade 3 through 8 students to the correct schools and grades for fall 2005 MEAP and MI-Access Pre-ID

Several enhancements to the OEAA secure system to aid in the movement and assignment of students

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Options for Pre-ID Option A – Districts use their own system to

assign students to expected schools and grade levels for fall 2005, then load a data file into the OEAA secure system

Option B – Districts access spring 2005 SRSD and use the OEAA secure system to move students into expected schools and grade levels for fall 2005

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Options for Pre-ID Option C – The State will load student Pre-

ID into schools and grades based on a comparison of a District’s end-of-year 2004 and fall 2004 SRSD submissions. Then the District uses the OEAA secure system to move students as needed.This option is only available in cases where OEAA data specialists have been able to identify projected destination schools.

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Pre-ID Schedule – Option ABy April 25 Districts return Response Form

selecting option for Fall Pre-ID

By July 29 Districts load their own data file to obtain Pre-ID answer documents

July 30 through

Sept 19

Districts add students through OEAA secure system to obtain pre-printed labels

Sept 20 through testing

cycle

Districts continue to add students to OEAA secure system to print labels on site

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Pre-ID Schedule – Option BBy April 25 Districts return Response Form

selecting option for Fall Pre-ID

By July 29 Districts use OEAA secure system to Pre-ID students for answer documents

July 30 through

Sept 19

Districts add students through OEAA secure system to obtain pre-printed labels

Sept 20 through

testing cycle

Districts continue to add students to OEAA secure system to print labelson-site

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Pre-ID Schedule – Option CBy April 25 Districts return Response Form

selecting option for Fall Pre-ID

May 13 State loads student data based on projected destination information

May 14 throughJuly 29

Districts use OEAA secure system move Pre-ID students for answer documents

July 30 through

Sept 19

Districts add students through OEAA secure system to obtain pre-printed labels

Sept 20 through testing cycle

Districts continue to add students to OEAA secure system to print labels on-site

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Letters and Forms Last week - letters were mailed to LEA

and ISD Superintendents, and to Public School Academy Directors and Authorizers introducing the fall 2005 MEAP and MI-Access Pre-ID Process

Included was a Response Form for Fall 2005 OEAA Pre-ID options

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Response Form

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Options: Two or Three? Districts received a letter and response

form with either two options (A & B) or three options (A, B, &C)

The third option was only available in cases where OEAA data specialists were able to identify projected destination schools

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Want help with Pre-ID Options or using the enhancements on the OEAA secure site?

Call OEAA staff members at:

1-877-560-8378Email questions to:

OEAA@mi.gov

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Questions during this video conference…

Email: answers@resa.net

FAX: 734-334-1857

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David JuddSenior Project Business Manager,Office of Educational Assessment and Accountability

Secure Web Site Enhancements

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Pre-Identified Student Report

Users can now run a combined Pre-Identified Student report for MEAP and MI-Access test cycles

Report now includes all demographic information for the student

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Pre-Identified Student Report

Useful report to identify students that are correctly assigned to the test cycle

Help and printing instructions are located at the top left hand corner of the report

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Pre-ID Mass Update

Allows users to: Move a selected group of students to

a different building (district users only) Change grade for a selected group of

students

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Pre-ID Mass Update

Assign or unassign a selected group of students from a test cycle

Select or change the test subject that will be taken (most useful for high schools students who are retesting) for selected group of students

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Pre-ID Mass Updates

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Pre-ID Mass Updates

Click on PreID Mass Updates from the menu at the left

Select the ISD, district, school, test cycle and grade from the drop down menus

You can filter your search by selecting all students, unassigned or assigned students

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Pre-ID Mass Updates

Click the Search button at the top right

Screen will display a listing of students that match your search criteriaNote: Update Fields section is now displayed.

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Pre-ID Mass Updates

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Pre-ID Mass Updates Select the field to update in the Updated

Field section for a selected group of students

Select the student by clicking in the select box in the first column to the left of the student’s name

Click the Save button just above the Updated Field section to the right

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SRSD Copy Allows users to pull up a list of

students submitted on the available SRSD file to assign to a test cycle and/or different building (if a district user) .

Date of most current available SRSD is located at the top left of the screen.

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SRSD Copy

Anything that you do in this screen does not change or affect your SRSD file that was submitted to CEPI. Changes only occur on the secure OEAA website.

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SRSD Copy

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SRSD Copy

Click on SRSD Copy from the menu at the left

Select source grade, ISD, district, destination test cycle and destination grade (all required)

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SRSD Copy

Select destination school if different from your source school (district users only)

You can also filter for special education students if desired

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SRSD Copy Click the search button at the top right List of students matching your search

criteria will be listed Select students by clicking on the select

box in the first column to the left of the student’s name

Click on the Save button at the top of the student list to the right

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Enhancement Instructions

Pre-ID Mass Update and SRSD Copy enhancement instructions can be found on the OEAA secure website LOGIN page at:www.michigan.gov/meap-secure

Click on the pink link entitled “New Enhancement How-to-Help Documents”

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Want help with Pre-ID Options or using the enhancements on the OEAA secure site?

Call OEAA staff members at:

1-877-560-8378Email questions to:

OEAA@mi.gov

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Questions during the video conference…

Email: answers@resa.net

FAX: 734-334-1857

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Brendan DelaneyDirectorBETA/TASA (Contractor)

Pre-ID Considerations forMI-Access

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MI-Access Pre-ID ScheduleApril 6th through May 27th

Use OEAA Secure System to select

MI-Access Test Cycle

June 1st through

June 10th

Use MI-Access Online System to indicate specific assessment for each student, i.e., Participation, Supported Independence or Functional Independence

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MI-Access Pre-ID ScheduleJune 13th through July 29th

OEAA Secure System re-opens to select MI-Access Test Cycle for any additional students

August 1st

through date TBD

Use MI-Access Online System to select assessment type for additional students

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MI-Access

Please note: E-mail notification to District

Coordinators Can work in only ONE system at a time Recommend doing as much as possible

in OEAA system by May 27th

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MI-Access

Pre-ID Assistance E-mail mi-access@tasa.com Call MI-Access Hotline: (888) 382-4246

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Questions during the video conference…

Email: answers@resa.net

FAX: 734-334-1857

Thank you!

Video conference sites around Michigan Wayne RESA TCOM Consortium, Mistreamnet and

the Sustained Learning Regions Sam LoPresto Presenters and staff And You!

VHS Copies: $10.00 + $4.00 S & HDVD Copies: $15.00 + $4.00 S & HContact: Brenda Hose, 734-334-1437hoseb@resa.net

Rebroadcast archived at http://www.mistreamnet.com

Powerpoint and attachments available on MEAP website:

www.michigan.gov/meap