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SUCCESSFUL MEETINGSProductive meetings are not accidents!
Plan with a purpose
Take the steps needed to get you to your end goal!
“BEGIN WITH THE END IN MIND”
PURPOSEFUL PLANNING
•Define the objective of the meeting
•Who needs to attend?
•Structure of the meeting
•Location/Time
•Set an agenda
•Select a leader
THE AGENDA
•Gives Direction
•States Objectives
•Topics
Follow your agenda
Distribute it ahead of
OBJECTIVES•What do you want to accomplish?•Solve a problem•Make a decision
Keep your objectives clear!
INVITE/LOCATION
•Who should attend?
•Who needs to be there?
•Select a convenient location for your meeting type…keep in mind your needs!
MEETING STRUCTURE
•Brainstorming
•Guest speaker
•Panel Sessions
•Demonstration
Whatever technique you select should have the greatest impact on your desired outcome!
SELECT A LEADER
•Keeps you focused and on topic
•Clarify and paraphrase key ideas.
•Ask open-ended questions to encourage
input
•Keep the focus on ideas and objectives, not people.
•Assign next steps throughout the meeting. •Make all next steps specific assignments
WHERE DOES THE TIME GO?
ETIQUETTE
•Start and Stop on Time
•Be on time
•Be prepared/ Be relevant
•Participate
•Do not interrupt
•Do not hold “side bar” conversations
THE USUAL SUSPECTS
•The Late Arriver
•The Meeting Hijacker
•The Techie
Tips
Apple- Steve Jobs, more is not merrier
Our attention span is between 10-18 minutes (Steve Jobs at Stanford, MLK)
Facebook and Google-Think on your feet
Microsoft-Share air time (Frank the chicken)
American Express-Know your purpose in 5 words or less
APPLAUSE
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