Safe Inc. Telecor District Wide Paging Systems For Schools

SAFE, Inc.Security And Fire Electronics, Inc.

www.safeinc.com

School Security30 Years of Trust

February 2013Rev 0.0

District Wide Pagingfor Telecor II/XL Version 6.7

February 2013Rev 0.0

Response Plans may identify: Which personnel and schools to notify based on the

kind of emergency Who is in charge of the response at each location.

Crisis Notification:The Variables & The Responses

Crisis Notification:The Many Variables

Notification, management, and coordination of crisis response plans

Schools can be affected by a variety of emergencies:

Local emergencies such as chemical spills, fires, and armed intruders

Regional emergency such as neighborhood police action

District emergencies such as expected weather.

Telecor recognizes that each jurisdiction will ideally use a Risk Analysis approach to developing customized Response Plans

Response Plans will not be static, but will evolve and use a multi-tiered approach

For example Plans may be initiated from multiple locations, e.g., from a School or a District Office

In any plan, communication is key.

Risk Analysis:Multi-tiered Approach

Crisis Notification Communications:What Are The Key Requirements?

A system that allows rapid notification from the source (a district office or a school) to Notify all other relevant locations and critical staff in the school district – simultaneous to a local response

Remote emergency management personnel are actively assessing the emergency and preparing further instructions for the specific school and other schools

All school personnel are responding to the situation and are on high alert for directives from District.

Other nearby schools are automatically informed of the lockdown, initiating a response

Crisis Notification Vision:What Could It Look Like?

Local Emergency (e.g., Weapon) occurs at a school. School performs a lockdown

Notification is automatically sent to district office/key personnel who

initiates the district level response plan (e.g., intelligence gathering,

coordinating with police department)

All schools are notified of the lockdown and prepare to receive

further information and instructions

Constant communication maintained between all

critical staff, district office, and all school locations.

A

B

C D

EOther

neighborhood schools

instructedto enter lockout

Remote schools not instructed with further direction

District office has determined the specific emergency situation and begins the

specific district response plan

Crisis Notification Vision:What are key requirements?

Schools are already equipped with facility Public Address communication systems and thus already have a method to notify the school occupants of emergencies

Telecor District Wide Paging.

Telecor District Wide Paging:Fundamentals

Allows for the distribution of pages and audio programs to multiple schools from a central/district office

Visual District Wide Paging Distribution of pages and programs using MCC-300

Console or telephone Plus a Visual Graphic User Interface And pre-recorded audio messages.

About District Wide Paging

Option A:District Wide

Paging

Option A +

Option B:Visual DistrictWide Paging

Central/District Office

School A School B School C School D

About District Wide Paging

District Wide Paging Features:(Option A)

Page Announcements to a School or Groups of Schools

District Wide Staff Display for Coded Messages Audio Program Broadcast to Groups of Schools District Wide Clock Synchronization School Configuration of the District Wide

Announcement - Destination

School Group Organization

One District Wide Paging system can support up to 64 schools

Schools can be organized into 32 School Groups

Schools can, for example, be grouped by region or grade level (e.g., by neighborhood, elementary, middle, high schools)

Schools in the same page/program/time group receive the same page/program/time (bell) event from the central/district office.

School Configuration

Individual Schools can configure where District Wide pages/audio programs/time events are broadcasted to within their facility

For example, pages/programs/time events distributed by the central/district office can be pre-programmed to be broadcasted throughout the entire school, in classrooms only, in hallways only, in staff/office areas only, a combination of any of the above.

Page Distribution

Central/district office can distribute pages to individual schools, groups of schools, or all schools

32 School Groups available for paging

. Pages made from: MCC-300 Console PBX phones in central/district offices Outside phones

Program Distribution

Audio source can be a microphone or 3 other standard audio playing sources (e.g., tape/CD player, media player, AUX source).

District Wide Clock Synchronization

All clocks in individual schools can be synchronized to the central/district office time.

District Wide Bell Tone Scheduling Scheduling of Bell Tone events can be

controlled from the central/district office 32 School Groups available for scheduled bell

tone distribution Up to 16 schedules, with a maximum of 1024

events

Can specify which schools/group of schools execute which events by grouping common schools into the same Time Zone.

District Wide Bell Tone Scheduling

Schedules programmed at the central/district office using Telecor II/XL Editor V6.7

District Wide Staff Coded Messaging

Central/district office can distributedistrict wide coded messages ontoPro-Lite LED digital displays and2484 Digital Clocks

For example:

Distributes a common message on a district display in ALL schools. Once school staff is aware & on alert, appropriate response plans can take effect

Not Dependent on a Telecor System in a School.

CODE BLACK Bomb threat

CODE ORANGE External Disaster

CODE BROWN Chemical Spill

Visual District Wide Paging

An optional advanced version of District Wide Paging that features Visual District Wide Paging for T2/XL V6.7, a program that provides a graphical user interface for simpler, easier, and more efficient control of the system

Allows for broadcast of Pre-recorded audio messages Simple click activation of Broadcasts of Paging and

Audio Programs Visually manage District Bell Schedule activations and

deactivations.

Visual District Wide Paging:Paging

Individual School Pages distributed using Graphical User Interface

Visual District Wide Paging:Group Paging

Groups of Schools can be paged using Graphical User Interface

Visual District Wide Paging:Coded Messages

Coded messages (with or without tones and/or pre-recorded messages) distributed using Graphical User Interface

District Level Messaging:Local Response

Central/District Office

School B

School A

School C

Office

Classrooms

Staff Activates Local Lockout Using Visual

Console

District Display

Staff Response:

Staff Activates District Wide

Message Using VDWP

Visual District Wide Paging:Program Broadcasts

Program broadcasts selected and activated using Graphical User Interface

Visual District Wide Paging allows for the broadcasting of programs from pre-recorded MP3 or WAV audio messages

Pre-recorded messages and national anthem (morning announcements) can be automatically broadcast District Wide according to schedules.

Example: audio sources and school groups can be organized into a grid

Visual District Wide Paging:Program Broadcasts

Visual District Wide Paging:Bell Schedules

Bell schedules activated and deactivated using Graphical User Interface

How District Wide Paging Works:Systems

Each school will have a Telecor II or XL System (or other manufacturers’ system)

The Central District Office will have a dual channel IP equipped XL

All systems must have access to the same Wide Area Network (WAN).

How District Wide Paging Works:Network Structure

Telecor XL System at Central/District Office

WAN

Telecor II or XL System with DWP-I-IP at school

Telecor II or XL System with DWP-I-IP at school

Telecor II or XL System with DWP-I-IP at school

Telecor II or XL System with DWP-I-IP at school

How District Wide Paging Works:Requirements

Central/District Office: Dual Channel Telecor XL

System V6.7:• Two IPI-MBs (dual channel IP)• One MCC-300 Console

Schools: Telecor II or XL System V6.7:

• DWP-I-IP.

How Visual District Wide PagingWorks: Additional Requirements

Connected TCS-MATel-Comm Server

Visual District Wide Paging for T2/XL V6.7 Software.

How District Wide Paging Works:Requirements

Telecor XL System

District Office

MCC-300 Console

RouterWAN

Schools

LAN

Computer with VDWP

TCS-MA

Crisis Notification Vision:What Could it Look Like?

Constant communication maintained between all

critical staff, central/ district office, and all

school locations.

A

B

C D

E

Local Emergency (e.g., Weapon) occurs at a school. School performs a lockdown

Electronic Notification:SMS & Email

Visual District Wide Paging can be integrated with 3rd party systems such as a DRMNS (Distributed Recipient Mass Notification System)

DRMS Allows for automatic communication, e.g., email, SMS, and other media

This supports a Multi-tiered response to emergencies, with multi-layered communications technology

Supports district wide notification and provides local control of emergency response

Telecor is working with a DRMNS partner to bring this technology to our Dealers.

3rd Party Extensions:Multi-Tiered Response

Central/District Office

School B

School A

School C

DRMNS DRMNS

DRMNS

DRMNS

What about non-Telecor Systems?DWP-I-IP Dry Contact integration

Central/District Office

Line LevelAudio

School

ContactClosure

Telecor XL DWP-I-IP3rd Party System

(E.g., DRMNS)

Remote Activation of Local Response:TeamViewer

What if the local school controls are not available?

Telecor uses TeamViewer remote desktop program to access controls from anywhere via WAN or the Internet

District office On-Site Command Post

For example, if a school is evacuated TeamViewer can be used to control Visual Console at the school to play an evacuation message for anyone remaining in the school.

TeamViewer:District Office Accessing A School

Central/District Office

School B

School A

School C

DRMNS DRMNS

DRMNS

DRMNS

Central/District Office connects to School A using TeamViewer

School A’s Visual Console software can then be controlled by the Central/District Office

February 2013Rev 0.0

Thank you for learning about SAFE’s

Crisis Notification and District Wide Paging Solutions

from TelecorSAFE, Inc.

Security And Fire Electronics, Inc.