View
632
Download
7
Category
Preview:
DESCRIPTION
DOWNLOAD THIS AND OTHER 29 PRESENTATIONS FROM http://hotfile.com/dl/21484810/fc876b9/SAP-FI-Training-Presentations.rar.htmlWant to get more SAP Downloads ?Visit http://sapdocs.info/
Citation preview
Overview of the Procurement Cycle4.6fi_22.1
• Procurement is a component of the Materials Management module that supports the purchase of materials and / or services by an organization from sources outside the organization.
• In keeping with the system’s Document Principle, the steps in the Procurement Cycle are represented by various documents, which are produced in both the Materials Management and Financial Accounting Modules.
• Chapter Objectives– Provide an overview of how the system supports an
integrated Procurement Cycle.– Provide a description of the purpose and functionality of the
documents created in the system in support of the Procurement Cycle.
Chapter 22Procurement Cycle and Documents
Overview of the Procurement Cycle4.6fi_22.2
A/P GR/IRX X
A/P
X
Cash
X
PurchaseRequisition
(MM)Purchase
Order(MM)
Goods Receipt
(MM)
InvoiceVerification
(MM)
VendorPayment
(FI)
Inventory
X
GR/IR
X
Procurement Cycle
Overview of the Procurement Cycle4.6fi_22.3
PO
GR
Invoice
Create, Display and change
Vendor Master Records
Display VendorAccount Balances Process
OutgoingPayment
Display / ChangeVendor Line ItemsCreate Vendor
Invoices Manually
Procurement & Accounts Payable
Process Down Payment
and Credit Memo
Material ManagementMaterial Management
FI Accounts PayableFI Accounts Payable
Overview of the Procurement Cycle4.6fi_22.4
Main Procurement Cycle Documents
• Purchase Requisition• Request for Quotation• Quotation• Outline Agreements
• Contract• Scheduling Agreement
• Purchase Order• Goods Receipt• Invoice Verification• Vendor Payment
Overview of the Procurement Cycle4.6fi_22.5
MaterialsManagement Accounting
GR Document
Delivery DateMaterialsQuantityValues
Account Postings
IR Document
VendorQuantityValues
Account Postings
Goods Receipt
Post Goods ReceiptPost Goods Receipt
InvoiceVerification
Post InvoicePost Invoice
Purchasing
Save Order DocumentSave Order Document
Order Document
VendorDelivery DateConditionsMaterials
QuantitiesPrices
Documents in Materials Management
Overview of the Procurement Cycle4.6fi_22.6
Purchase Requisition
Internal Document Identifies demand for a
product
Authorizes Purchasing
Department to procure
Can be created automatically or
manually
Purchase Requisition
Overview of the Procurement Cycle4.6fi_22.7
Request for Quotation
PurchaseOrder
IdentifyVendor
ProcessRequisition
MRP Purchase Requisition
ManualCreation
Purchase Requisitions
Overview of the Procurement Cycle4.6fi_22.8
Legal contract between Buyer and Vendor
Purchase Order
Overview of the Procurement Cycle4.6fi_22.9
Contract
Purchase Requisition
Another PO
Vendor: 1000POPO
CreateReference RFQ
Purchase Order (PO)
Overview of the Procurement Cycle4.6fi_22.10
PurchaseRequisition
ReferenceRFQ
OutlineAgreement
Vendor: 1000
Vendor: 2000
Vendor: 3000
RFQRFQ
Create
Request For Quotations (RFQ)
Overview of the Procurement Cycle4.6fi_22.11
ComparisonVendor A $350/t Vendor B $480/t Vendor C $520/t Average $450/t
Vendor B, CRejection Letter
Vendor 1000
Quotation for RFQ: 1Item: 10Gross Price: $400/tDiscount: $50
Vendor 2000Quotation for RFQ: 2Item: 10Gross Price: $400/tSurcharge: 20%
Vendor 3000Quotation for RFQ: 3Item: 10Gross Price: $500/tFixed Costs: $20
Purchase OrderMat Qty PriceSteel 2t $350/t
Vendor 1000Info. Record
Quotations
Overview of the Procurement Cycle4.6fi_22.12
ReleaseOrder
DeliverySchedule
Contract Qty
Total:
SchedulingAgreement
Contract $
Total:
Outline Agreements
Overview of the Procurement Cycle4.6fi_22.13
Create
Requisition
Request forQuotation
ReferenceContract
Contract
ReleaseOrder
Quantity
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
March 1997
Contracts
Overview of the Procurement Cycle4.6fi_22.14
Requisition ReferenceRFQ
ReferenceSchedulingAgreement
VendorVendor
One-Time VendorOne-Time Vendor
History
VendorSchedulingAgreement Delivery
Schedule1/303/305/30
Scheduling Agreements
Overview of the Procurement Cycle4.6fi_22.15
GoodsReceipt
Vendor Buyer
Goods Receipt (GR) Document
Overview of the Procurement Cycle4.6fi_22.16
GR/IR ClearingStock
Inward movement on goods receipt
Posting a Goods Receipt
Overview of the Procurement Cycle4.6fi_22.17
GoodsReceipt
PO
InvoiceVerification
Invoice
Open Items
Materials Management Financial Accounting
Invoice Verification
Overview of the Procurement Cycle4.6fi_22.18
GR/IR ClearingStock Vendor
Goods Receipt
Invoice Receipt (Invoice Verification)
Posting the Invoice
Overview of the Procurement Cycle4.6fi_22.19
Purchase Order
Goods Receipt
Invoice Posting
PaymentPayment
MM
MM
MM
FI
Payment in the Procurement Cycle
Overview of the Procurement Cycle4.6fi_22.20
ManualPayment
PaymentProgram
Vendor A Vendor A Vendor B Vendor C
InvoiceIn
Check Bank Transfer
OR
InvoiceInInvoiceInInvoice
Payment Processing
Overview of the Procurement Cycle4.6fi_22.21
PAYMENT(Manual or via Payment Program)
Create a VendorPayment
Document
Clear theVendor
Open Item
Create a Payment
Form
Post to Vendor AccountPost to G/L Accounts
Payment Processing Results
Overview of the Procurement Cycle4.6fi_22.22
Stock Material withMaterial master
record
Update @ GR Time to STOCK ACCOUNT
Receive into Stock
Consumable Material(Non-Stock)
ACCOUNT ASSIGNMENT ??
ACCOUNT ASSIGNMENT ??
Enter Account Assignment Category
Automatic Account Assignment from
Material Master Data
Manual AccountAssignment - User
Must Enter Account Data
Update @ GR Time to CONSUMPTION or
ASSET ACCOUNT
Account Assignment Category
Overview of the Procurement Cycle4.6fi_22.23
Account Assignment Categories
Create Order DocumentAssetSales OrderCustomer RequirementsProduction Order
ProjectProject - Make to OrderUnknownAll Auxiliary Account Assignment
ACEF
PQUX
K Cost Center
Overview of the Procurement Cycle4.6fi_22.24
A/P
X
Cash
X
PurchaseRequisition
(MM)
PurchaseOrder(MM)
GoodsReceipt(MM)
InvoiceVerification
(MM)
VendorPayment
(FI)
Inventory
X
GR/IR
X
A/P GR/IRX X
(FI) (FI)
Procurement Cycle
Overview of the Procurement Cycle4.6fi_22.25
Materials Management Documents Chapter Summary
• Key Terms– Procurement Cycle– Materials Management Documents– Order Document– Purchase Requisition– Request for Quotation– Purchase Order– Quotations– Outline Agreement
Overview of the Procurement Cycle4.6fi_22.26
Materials Management Documents Chapter Summary
• Key Terms– Contract– Scheduling Agreement– Goods Movement– Goods Receipt – Invoice Receipt– Invoice Verification– Payment Program– Account Assignment Category
Recommended