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8/10/2019 Search Retrieval 1
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Search andRetrieval of
BusinessDocuments
Torsten FenskeDevelopment & Integration, SAP
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SAP AG 2001, Title of Presentation, Speaker Name 2
Agenda
Introduction
The Document Finder Framework
Miscellaneous
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SAP AG 2001, Title of Presentation, Speaker Name 3
Document query in a distributed environment
Invoices in
System A
Sales
Order in
System B
External Storage
System
Document
SAP DMS
Central
Query
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Requirements for a business related query
Documents have different index structures in different business
contexts
Find an invoice with vendor name, date and
Find a curriculum vitae with personnel Id, name or birth date
Find a mail stored in external storage system and indexed with subject
Hit lists of a query result can be long and confusing. So, a
presentation of the hit list should be a tree Present invoices according to vendor name and type of invoice
Present HR documents as personnel record
Documents are linked with Business Objects in a distributed
system landscape
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Goal: Generic Retrieval Interface
Document Universe
Business
Documents
HR, MM, FI, ...
Documents
Non-SAP
Documents
DMS
Documents
Many more...
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Agenda
Introduction
The Document Finder Framework
Miscellaneous
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Document Finder Framework
Client using a generic retrieval Interface
Easy implementation of query interface for Applications withquery functionality (also for full text query) due to open architecture.
Retrieval of documents both in SAP and external Systems
External storage systems ( via new RFC retrieval interface)
Retrieval in different SAP systems
SAP Document Management System
ArchiveLink Documents and Print lists
Supports combined full text and attribute search (if implemented byquery service)
Combined full text and attribute search e.g. in DMS
Extended attribute search via new ArchiveLink Content Model
News 6.10
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Document Finder Client
Full text search
if provided bydocument area
Selection list box
for customized
document areas
Selection screen
for attributes
Results
displayed as tree
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Document Area Definition
An ArchiveLink Document Area is a collection of documents
(objects) consisting of common query strategy
common index structure
common location (RFC destination)
Document Areas in context of ArchiveLink are used for structuredretr ieval of documents and presentat ion of the hit list
Basic term of document finder framework
E l P l R d (D t A
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Example: Personnel Record (Document AreaDefinition)
Index Structure of a personnel record:
Personnel number
Info type
Archiving date
Query strategy:
Get all archived documents related to the HR Master Data
Presentation structure:
Build a hit list tree hierarchy by personnel number and info type
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Example: Personnel Record and Document Viewer
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Example: DMS Query
Display of
document info
record
Full text search
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Document Finder Framework (Architecture)
IF_ALINK_QUERY
-get_document_attributes
-perform_search-get_hitlist
-get_attributes
-....
CL_ALINK_QUERY
Interface to external
systems
CL_ALINK_QUERY_DOCLIST
Technical view on archived
documents
CL_ALINK_QUERY_DVS
Combined full text
attribute search on DMS
...
...
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Agenda
Introduction
The Document Finder Framework
Miscellaneous
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Document Viewer
Outgoing SmartForms/SAPscript Documents
Online conversion from OTF into PDF Format (4.6c) - Display with PDF
Plugin using HTML control
A choice of viewer for different user interfaces
SAP GUI for HTML (4.6c)
Integrated Internet Browser (HTML control, 4.6c) Internet Browser
SAP GUI for Windows
Internet Browser (4.5)
ECL Viewer (ECL control, 4.6c)
Integrated Internet Browser (HTML control, 4.6c)
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Document Viewer (Example ECL Control)
Assignment to other
Business Object
Start Workflow with
Document
Notifications
Document Finder
Generic Object ServicesPaging between
Documents
Integration of
mimetype Plug-Ins
or the ECL Control
No Restriction of
document formats
(MimeTypes)
Notes
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Drag & Drop from Desktop Filesystem
Link documents to
Business Objects or
start Workflows
Easy Storage of
document files in
Content Servers by
Drag & Drop
Implemented in
Generic Object
Services (GOS) and
AL Presettings
Visual protocol of
processing dropped
files (single files,
multiple, folders)
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Where to find information on ArchiveLink
External documents:
SAPNET http://service.sap.com/archivelink
Support through BPT
Simplification Integration Group
Complementary Software Partner, CSP http://service.sap.com/csp
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Contacts at SAP
ArchiveLink DevelopmentGerhard Scherer, SAP Germany
Consulting and IntegrationGerhard Scherer, SAP Germany
Consulting
Markus Wagner, Germany
Charles Anthony Farren, US
Pamela Stuart, US
Moteza Safai, South AfricaProduct ManagementCarla Gioertz, SAP Germany
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