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GUIDELINES FOR
STUDENT INDUSTRIAL TRAINING (SIT) IBB/ICB3037
CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP (CSIMAL)
Doc. Ref. No.: UTP-ACA-CSIMAL-SIT-01
Issue Version:1.0
Date: June 2013
S
JUNE 2013
AMENDMENT SHEET
Version Date Author Summary of Changes
June 2013 Roslina Nordin Ali
M Izmafaimal Abdul
Manaf
This guideline has been revised and restructured
according to new SIIP course syllabus. Some of the
contents are referring to previous SIIP Guidelines -
Doc. Ref. No.: UTP-ACA-CSIMAL-01
Electronic File
Name: UTP GUIDELINES FORSTUDENT INDUSTRIAL TRAINING-VER.1
Prepared by CSIMAL Programme
Release Date
Owned by: CSIMAL Programme
Approved by:
Doc. Ref. No.: UTP-ACA-CSIMAL-SIT-01 Issue Version:1.0
Date: June 2013
CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP UNIVERSITI TEKNOLOGI PETRONAS
Bandar Seri Iskandar, 31750Tronoh, Perak DarulRidzuan
Tel : +6 (05) 3688380 /8381/8382/8385/8387/ 8388 Fax : +6 (05) 368 8386
This Guideline for Student Industrial Training (SIT) is only available to UTP students and companies participating in the practical training programme of UTP students. The guidelines shall be kept in a secure place, where access is available only to those authorized to see them. Reproduction by any means, including storage on an electronic system, is prohibited.
CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP 2013
ii
TABLE OF CONTENTS
GUIDELINES FOR STUDENT INDUSTRIAL TRINING ( SIT )
AMENDMENT SHEET S
1 INTRODUCTION 1
2 PURPOSE OF INDUSTRIAL INTERNSHIP 2
3 COURSE LEARNING OUTCOMES 2
4 TRAINING APPROACH 2
5 BENEFITS TO THE INDUSTRY 3
6 STUDENT ELIGIBILITY 3
6.1 PRE-REGISTRATION
6.2 REGISTRATION FOR PLACEMENT
6.3 APPEAL FOR REGISTRATION
7 STUDENT INDUSTRIAL TRAINING PROCESS 4
7.1 PRE-STUDENT INDUSTRIAL TRAINING
7.2 DURING STUDENT INDUSTRIAL TRAINING
7.3 POST-STUDENT INDUSTRIAL TRAINING
8 DETAILS OF INDUSTRIAL INTERNSHIP PROGRAMME 6
8.1 HOST COMPANIES
8.2 DURATION AND PERIOD OF INTERNSHIP
8.3 TRANSER OF INTERNSHIP PLACEMENT
8.4 LEAVE
8.5 INSURANCE
8.6 TRAINING ALLOWANCE
8.7 SAFETY TRAINING
8.8 VISITS BY THE UTP (ACADEMIC) SUPERSIOR
9 RESPONSIBILITIES 9
9.1 RESPONSIBILITIES OF THE HOST COMPANIES
9.2 RESPONSIBILITIES OF UTP
10 REPORT DUTY CONFIRMATION 12
11 OFFENCES AND PENALTIES DURING INDUSTRIAL INTERNSHIP 12
12 ASSESSMENT OF INDUSTRIAL TRAINING 13
13 LOGBOOK 13
14 STUDENT INDUSTRIAL TRAINING (SIT) PRESENTATION 14
15 ASSESSMENT OF STUDENT PERFORMANCE AND COMPETENCY 14
16 STUDENT INDUSTRIAL TRAINING REPORT 15
17 GENERAL WRITING FORMAT 17
18 STUDENT`S FINAL GRADING 19
19 APPEAL FOR REASSESSMENT 20
20 APPENDICES 21-62
iii
List Of Tables
Table 1 Types of Offence and Penalty on Final
Internship Grade
12
Table 2 Student Industrial Training Assessment 13
Table 3 Hard Cover Color 18
Table 4 Grading Scheme 19
1
1. INTRODUCTION
Universiti Teknologi PETRONAS (UTP) was established with the objective to produce
well-rounded graduates who are not only technically competent but also possess other
traits such as lifetime learning capacity, critical thinking, communication and behavioral
skills, business acumen, practical aptitude and solution synthesis ability.
In line with the vision to close the industry gap, UTP has made it compulsory for its
undergraduate students to undergo practical work in the form of a fourteen (14) - week
industrial attachment prior to their completion of studies at UTP. Student Industrial
Training (SIT) shall carry seven (7) credit hours. SIT provides opportunity to the
students to experience the real working environment of the industry. The students will
develop skills in work ethics, communication, management and working in a team.
SIT is coordinated by the Centre for Student Internship, Mobility and Adjunct
Lectureship (CSIMAL) who is responsible in ensuring the success of SIT. With an
average of 500 interns per semester, CSIMAL has successfully secured the placements
for all students with various host companies such as PETRONAS subsidiaries,
government-linked companies (GLC), multi-national companies (MNC), as well as
major overseas corporation i.e. in US, Germany, France, Austria, Singapore, UAE, Italy
and UK.
UTP has always placed great emphasis in having a close collaboration with the
industries in which its graduates will eventually gain recognition from industry players
locally and abroad. This internship programme is a prime example of the University
Industry collaboration.
Currently, UTP offers five engineering programmes namely Chemical, Civil, Electrical
& Electronics, Mechanical and Petroleum Engineering, and three technological
programmes namely Information & Communication Technology, Business Information
Systems and Petroleum Geosciences at Bachelor degree level.
2
2. PURPOSE OF STUDENT INDUSTRIAL TRAINING (SIT)
The purpose of the Student Industrial Training (SIT) is to expose UTP students to the
real working environment so that they can relate theoretical knowledge with application
in the industry. From the SIT, the students will also develop skills in safety practices,
work ethics, communication, management, etc. Furthermore, SIT will establish a close
relationship between the industries and UTP. The exposure to industrial environment
will help the students to develop their soft skills and work experience.
3. COURSE LEARNING OUTCOMES
At the end of this course, students should be able to:
3.1 Demonstrate skills in communication, management and teamwork.
3.2 Adopt ethic, professionalism and HSE practices in work culture.
3.3 Demonstrate continuous building of skills and knowledge throughout the training.
3.4 Appreciation of sustainability issues in industry.
4. TRAINING APPROACH
SIT should have the following features:
4.1. Safety awareness
4.2. Continuous technical building skill and exposure
4.3. Hands-on training
4.4. Team-work activities
4.5. Leadership and management skills
4.6. Sustainability awareness
The suggested training areas (but not limited to) for the respective programmes can be
found in Appendix I.
3
5. BENEFITS TO THE INDUSTRY
5.1. Provides opportunity for the industry to assess the capabilities of potential
employee.
5.2. Recognizes the industrys support to the education sector.
5.3. Facilitates and strengthens university-industry partnership and linkages.
5.4. Receives fresh, energetic, enthusiastic and productive employees.
5.5. Enhances the companys reputation among graduates.
6. STUDENT ELIGIBILITY
6.1. PRE-REGISTRATION
Student is eligible to pre-register internship upon meeting the following
requirements:
i. Obtained a minimum CGPA of 2.00/4.00 AND,
ii. Earned a minimum of 75 credit hours (Engineering and Petroleum
Geosciences) or 45 credit hours (Business Information Systems and
Information & Communication Technology) excluding the credit hours for
Failed courses AND
iii. Completed 5 semesters for (Engineering and Petroleum Geosciences) or 3
semesters (Business Information Systems and Information & Communication
Technology)
6.2. REGISTRATION FOR PLACEMENT
i. Obtained a minimum CGPA of 2.00/4.00 AND,
ii. The total earned and registered courses shall have a minimum of 90 credit
hours (Engineering and Petroleum Geosciences) or 60 credit hours (Business
Information Systems and Information & Communication Technology)
excluding the credit hours for Failed courses AND
iii. Students are encouraged to take the following courses:
a) All basic Engineering, Technology & Mathematics courses.
b) Health, Safety & Environment (HSE) (CCB2012)
c) Islamic Studies / Moral Studies (MPW2143/ MPW2153)
d) Bahasa Kebangsaan A / B (MPW2113/MPW2123)
e) Professional Communication Skills (HCB2033)
4
6.3. APPEAL FOR REGISTRATION
If a student does not meet the minimum requirement as mentioned in 6.1 and 6.2, an
appeal to undergo internship shall be made within FOUR (4) weeks after the
commencement of the semester. Students are require to appeal using Form SIIP-03:
Appeal for SIT Registration. (Appendix II). Students are required to attach the
following documents:
i. Overall study plan until graduation.
ii. Approved exemption courses by Registry (if applicable).
iii. Students are required to get endorsement from the respective program Head Of
Department (HOD).
iv. Students are to return the endorsed Form SIIP-03 within TWO (2) weeks after
the first SIIP Briefing to CSIMAL HOD for approval.
7. STUDENT INDUSTRIAL TRAINING PROCESS
7.1. PRE-Student Industrial Training
i. The first Student Industrial Internship Programme briefing session is given to
students within the first month of the semester.
ii. Students are required to submit Personal Data Info (PDI) and Resume/CV to
CSIMAL within 2 weeks after the first briefing session.
iii. Application of placement are as follows :
a) Direct application
Form SIIP-04: SIIP Program Placement Letter and Reply Form for
placement shall be provided by CSIMAL.(Appendix III)
Student shall send applications to suitable companies for Internship
placement.
Industrial Training placement must be secured at the approved host
one (1) month before internship commencement date.
A confirmation letter will be issued by the Host Company to the
students once the internship placement has been accepted.
Students are required to reply to Host Company whether to accept or
decline the offer.
5
b) Through CSIMAL
CSIMAL will advertise or announce on the internship placements
offer by companies.
Students are required to register with CSIMAL.
CSIMAL will submit students application to companies.
A confirmation letter will be issued by the Host Company to the
students and/or CSIMAL once the internship placement has been
accepted.
Students are required to reply to Host Company whether to accept or
decline the offer.
For overseas placement, students are assisted in visa/work permit
applications and travel arrangements.
The second Industrial Internship briefing session will be conducted
between the THIRTEEN (13) to FOURTEEN (14) week of the
semester by CSIMAL.
Students are to confirm placement before the internship starts.
7.2. DURING STUDENT INDUSTRIAL TRAINING
i. Report Duty Confirmation must be completed by students during the first
week of SIT.
ii. Students are to submit proposed project topic for Student Industrial Project
(SIP) between week THREE (3) to FOUR (4)
iii. Students are to submit the SIT Report to HC SV and UTP SV on week
ELEVEN (11).
iv. HC SV and UTP SV are to evaluate the SIT Report and complete the SIT-C
form.
v. UTP SV shall conduct assessment visit to the company between week
TWELVE (12) and FOURTEEN (14). The assessment are follow:
a) Oral Presentation by students and completion of SIT-A Form (Oral
Presentation Evaluation Form) by HC SV and UTP SV.
b) HC SV and UTP SV are to assess on the Students Competency and
Performance by completing the SIT-C form.
vi. For overseas assessment visit, it shall be only conducted if there is a
student/students completing SIP at the same country.
6
vii. Should there be complications for the visit, such as natural disasters, visa
related issues, political instability etc., then the visit, locally or overseas, shall
have to be cancelled.
viii. Should there be no visit, the mode of presentation shall be through online
conference, tele-conference and etc.
ix. HC SV is to submit all SITs assessment form to UTP SV at the end of the
assessment visit.
x. Students are to submit A COPY (original copy to be kept by students) of the
Summary of the Logbook weekly report scores to UTP SV (as of the visit
week).
xi. Students are to submit A COPY (original copy to be kept by students) of
Summary of the Logbook weekly report scores (original copy to be kept by
students) from week 1 - 14 to UTP SV and CSIMAL on week FOURTEEN
(14).
xii. UTP SV shall key in the assessment scores and submit all the SIP evaluation
forms to CSIMAL upon returning from assessment visit.
7.3. POST- STUDENT INDUSTRIAL TRAINING
i. Students shall submit hardcopy of Logbook and SIT Report to CSIMAL (for
official stamping) upon returning to UTP (on the first week of the semester and
after completion of Student Industrial Project-SIP).
ii. CSIMALs Course Evaluation Form is to be filled up and submitted by students
upon submission of hardcopy Logbook and Industrial Training Report.
iii. Consolidation of marks for SIT-A, SIT-B, SIT-C and Logbook is conducted two
weeks after the end of internship.
iv. The final marks and grades are endorsed by University Examination committee.
v. The Final marks and grades are approved during Senate meeting.
vi. SITs official result will be announced by the Registration and Examination
Unit.
7
8. DETAILS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME
8.1. HOST COMPANIES
i. Students are only allowed to undergo SIT at companies which have been
recognized by CSIMAL.
ii. New host companies shall apply for in-house evaluation by CSIMAL.
iii. CSIMALs Guidelines will be given to the host Company Supervisors for their
reference.
8.2. DURATION AND PERIOD OF INTERNSHIP
The minimum duration of the SIT shall be for a period of 14 weeks.
8.3. TRANSFER OF INTERNSHIP PLACEMENT
Students are not encouraged to transfer or change to another Host Company
without prior approval from CSIMAL and agreement from the Host Company. For
any application to transfer, the following procedures shall be followed:
i. Submit request to change host using Form SIIP-05:Requisition to Change Host
Company to CSIMAL.(Appendix IV)
ii. Evaluation of submission will be carried out after getting recommendation from
programme coordinator. Submission also shall include offer letter from new host
and obtain consent of leaving from current host.
iii. Student can only change Host Company after getting approval from CSIMAL.
8.4. LEAVE
Entitlement of annual leave (if any) is based on the host company policy. In the
event that the student has to take leave due to emergency, student shall seek prior
approval from the Host Company. In the case of prolonged leave (exceeding 7
days) due to hospitalization, student shall notify both CSIMAL and host company
in writing and provides necessary documents as evidence. Please note that the
minimum duration of SIT is as per 8.2, therefore students are required to replace
any leave taken other than the annual leave given by host company (if any).
8.5. INSURANCE
Students are covered by group personal insurance throughout SIT (Appendix V).
8
8.6. TRAINING ALLOWANCE
Training allowance entitlement is solely at the host companys discretion.
Although the training allowance is not a requirement, substantial numbers of host
companies provide training allowance in order to make its internship programme
attractive and competitive.
8.7. SAFETY TRAINING
Student shall abide to safety as students are encouraged to attend safety training as
deem fit by the Host Company.
i. Basic Offshore Safety Induction & Emergency Training (BOSIET) AND
National Institute of Occupational Safety and Health (NIOSH) Safety Passport.
Procedure for BOSIET/NIOSH are as follows:
a) Submit the Requisition for BOSIET /NIOSH using Form SIIP-07 (Appendix
VI) a month before the training to CSIMAL.
b) Upon approval student can attend the training.
c) Host Company shall use their own fund to pay for the total cost of training
and medical check-up.
d) CSIMAL will pay 50% of the cost based on the invoice sent to CSIMAL
after completion of the training.
e) CSIMAL will not cover the cost for traveling, lodging and meals throughout
the training.
ii. Green Card (special requirement for Civil Engineering Programme)
Green Card is an integrated program that involves the registration and
accreditation of Construction Personnel to enhance safety levels at Construction
Sites. Students who have been issued the Green Card by CIDB are automatically
covered by Insurance Scheme that insures the students against death and
accidents.
Green Card is mandatory for all Civil Engineering students before going for
internship. Training is organized by Civil Engineering Department every
semester.
9
8.8. VISITS BY THE UTP (ACADEMIC) SUPERVISORS
SIT assessment visit will be conducted at the Host Company tentatively between
week 11 to 14. For overseas attachments, CSIMAL will make the most cost
effective arrangement to access the students.
9. RESPONSIBILITIES
9.1. RESPONSIBILITIES OF THE HOST COMPANIES
i. HOST COMPANY SUPERVISOR (HC SV)
Host Companies plays an important role in ensuring the success of the
industrial internship programme. They are expected to provide the following
support:
a) Plans and schedules the overall internship programme to ensure that it
provides maximum opportunity for students to obtain useful experience
related to their field of study (Section A of Appendix VII).
b) Selects and assigns qualified engineering/technology staff to be students
Host Company Supervisor.
c) Assists students to find accommodation and transportation (if necessary).
d) Provides briefing on the background of the organization/company.
e) Discusses with the students the details of their internship programmes
expected outcomes.
f) Supervises and guides students in their industrial training.
g) Provides the necessary facilities, equipment, tools and guidance to students.
h) Provides necessary recommendations to improve the programme.
i) Assess logbook (Section B of Appendix VII) fortnightly and checks their
detailed of logbook reports (Section C of Appendix VII).
j) Provides weekly report scores using Summary of the Weekly Report Scores
(Logbook) Form (Appendix VIII)
k) Evaluates students oral presentation during assessment visit using Form
SIT-A (Appendix IX)
l) Evaluates Students Performance and Competency using Form SIT-B
(Appendix X : HC SVs Copy)
m) Evaluates Industrial Training Report using Form SIT-C(Appendix XI)
10
9.2. RESPONSIBILITIES OF UTP
i. CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT
LECTURESHIP (CSIMAL)
a) Facilitate the internship programme so that it can complement the learning
outcomes.
b) Provides list of approved companies to students for selection.
c) Confirms the placement of students with the Host Companies. Sends
students resume to the Host Companies (if necessary).
d) Assists students on visa/work permit application for internship (if necessary)
e) Coordinates the following visits by UTP supervisors:
Pre-Visit and briefing to the Host Companys management (if
necessary).
Organize and arrange the assessment visit for UTP Supervisors to Host
Companies.
f) Reviews the industrial internship matters and schedule with the students
before, during and after SIT.
g) Finalizes students grading in Internship Committee Meeting.
h) Organizes special assignments such as UTP Industry Dialogue, Forum or
Sharing Session.
ii. DEPARTMENT INTERNSHIP COORDINATOR
a) Addresses internship matters/updates at respective departments.
b) Compiles students scores using Form SIT-A, SIT-B, SIT-C and Logbook
(Appendix VII).
c) Promotes and establishes UTP-Industry relationship via internship.
d) Assigning of UTP SVs from respective departments.
e) Review and endorse application for new host companys registration
f) Encourages contribution of industrial projects towards final year project.
iii. UTP SUPERVISORS
a) Establish and maintain communication with students and Host Company
Supervisor throughout the duration of the internship period.
b) Develop and maintain good rapport with the Host Companies.
c) Visit the Host Companies and review the industrial training schedules with
Host Company Supervisor.
11
d) Evaluate the students oral presentation at the Host Company using Form
SIT-A
e) Review and assess the Students' Performance and Competency with the
Host Company supervisors usingForm SIT-B.(Appendix X : UTP SVs
Copy)
f) Evaluate Industrial Training Report using Form SIT-C.(Appendix XI)
g) Complete and collect all the assessment forms from Host Company SV at
the end of the assessment visit.
h) Submit both Host Company and UTP SVs assessment form to CSIMAL.
i) Provide necessary recommendations to improve the programme.
iv. UTP STUDENTS
a) To confirm and proposed Industrial Internship Project title to CSIMAL
TWO (2) weeks after SIT starts.
b) Adhere to the UTP and Host Companys rules and regulation (Appendix
XIII : General Plant Rules and Regulations)
c) Follow the Host Companys safety procedures.
d) Maintain good discipline and personal conduct.
e) Listen to and follow their supervisors instruction.
f) Meet work schedules (Appendix VII: Section A:) on time.
g) Discuss with supervisor on the training schedule (if necessary)
h) Update logbook regularly and present it to the Host Company Supervisor for
weekly review and endorsement.
i) Be responsible and committed in acquiring as much knowledge and skills as
possible during the internship
j) Perform oral presentation to the Host Company and UTP supervisors during
the assessment visit.
k) Complete and submit the hardcopy of logbook and industrial training report
to CSIMAL upon returning to UTP (on the first week of the beginning
semester)
l) Make the necessary recommendations to improve the programme.
12
10. REPORT DUTY CONFIRMATION
The students are required to submit Report Duty Confirmation to CSIMAL between
the first and second week of internship.
11. OFFENCES & PENALTIES DURING STUDENT INDUSTRIAL TRAINING
Students undergoing Industrial Internship Programme must adhere to the rules and
regulations, as specified by the respective host company/industry and also comply
with the Students Disciplinary Rules & Regulations of UniversitiTeknologi
PETRONAS and Academic Policies and Procedures.
Internship students committing inappropriate conduct during the course of soliciting
internship placement and during the period of undergoing industrial internship
programme will be subjected to the following penalties as per Table 1.
Table 1: Types of Offence and Penalty on Final Internship Grade
Major offenses Final Grade F Minor Offence Lower one grade for
Final Grade
i Termination of internship by host company
due to students fault.
Accepting more than 1 internship offer OR
failure to decline internship offer officially
OR last minute rejection of internship
offer.
ii Any act of academic misconduct will subject
a student to disciplinary action. Academic
misconduct includes but not limited to:
a. Cheating
b. Plagiarism
c. False information and representation,
fabrication or alteration of information
d. Theft or damaged of intellectual property
Failure to report at host company on
official reporting day without a valid
reason.
iii Change of host company during the course
of internship program without prior
approval by CSIMAL
iv Conduct of Ethics
13
12. ASSESSMENT OF INDUSTRIAL TRAINING
The students will be evaluated on following aspects:
12.1. Demonstration of skills in communication, management and teamwork.
12.2. Adopting ethic, professionalism and HSE practices in work culture
12.3. Demonstrating continuous building of skills and knowledge throughout the
training.
12.4. Appreciation of sustainability issues in industry
Table2: Student Industrial Training Assessment
Item
Percentage (%)
Host Company
Supervisor UTP Examiner
Log Book 20 -
Students Performance &
Competency 35 15
Industrial Training Report &
Presentation 15 15
Total 70 30
13. LOGBOOK
The logbook contains weekly and detailed reports prepared by the students and
endorsed by the Host Company Supervisor (Appendix VII: Section B and Section C).
The students should describe the tasks that they are undertaking, how these tasks
contribute towards achieving the Host Company's objectives, the problems and
challenges they face, the lessons learn from the experience, and provide any comments
or recommendations they wish to make. The logbook should also record any points
discussed with the Host Company Supervisor in relation to the industrial training.
Student must submit summary of weekly scores of the logbook (in soft copy format) to
CSIMAL in week 14.
14
14. STUDENT INDUSTRIAL TRAINING (SIT) PRESENTATION
Students are required to present an oral presentation describing the gist of their
industrial training, experience gained during the training and significant contribution
that they have given to the host company. The UTP and Host Company Supervisor
will jointly evaluate the oral presentation. The evaluation will be based on the
following criteria in the Form SIT-A (Appendix IX):
14.1. Visual and Non-Verbal Communication
14.2. Content
14.3. Clarity of presentation
14.4. Questions and Answers
15. ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY
This Form SIT-B (Appendix X) contains the assessment of students performance
during the Industrial Internship Programme. The TEN (10) attributes are evaluated
based on the students performance, task completion and competencies.
15
16. STUDENT INDUSTRIAL TRAINING REPORT
The purpose of this report is to measure the students understanding of the companys
ethics and HSE practices. Students to explain in detail the skills and knowledge that
has been learn throughout SIT. This will give the opportunity to the students to
exercise their writing skills and to clearly communicate ideas and experience. The
activities must show the students development in terms of cognitive and practical
skills. It is compulsory for students to prepare and submit the Industrial Training
report. It must be submitted in soft copy format to Host Company SV and UTP SV in
week ELEVEN (11) for assessment process. Hardcopy format of the report is to be
submitted to CSIMAL upon returning to UTP (on the first week of the beginning
semester). Marks will be deducted as follows for late submission:
i. 20% will be deducted immediately upon late submission.
ii. 50% will be deducted a week after submission deadline.
iii. 0 marks will be given after third week of submission deadline.
16.1 Industrial Training Report Outline
The report consists of many parts arranged in a certain order. It is
recommended that the contents are in the following order:
i. Host Company Verification Statement (Appendix XIV)
Non-Confidentiality Statement (if required)
Endorsement by the Host Company Supervisor
ii. Acknowledgment
iii. Table of Contents
iv. List of Figures
v. List of Table
vi. Internship Training Report
a) Introduction
General Overview of the company
o Core business
o Types of products
o Types of services
16
b) Work Culture
Occupational Health and Safety
o Safety regulations
o Training provided
o Company SOP
Work Environment
o Team work
o Work Ethics
c) Works Experience
Skills gained
o Communication skills
o Time management
o Initiative
Knowledge
o Understanding job requirement
o Completing task given on time
d) Discussion on sustainability
Common practice and future recommendations on (if any):
o Environmental
o Economical
o Political and cultural dimensions
e) Conclusion and recommendations
Overall Summary
vii. References
viii. Appendices
17
17. GENERAL WRITING FORMAT
17.1. Language
The Industrial project report must be written in acceptable and formal English.
17.2. Font and Spacing
All text should be 1.5 lines spacing between paragraphs (Times New Roman
regular font-style, size 12) written on white A4 paper on one side of each sheet.
17.3. Length
The minimum length of the report, excluding appendices is 40 pages.
17.4. Pagination
All pages must be numbered in proper sequences from Introduction to the end of
the report including pages on figures, tables and appendices. All front materials
are numbered in small Roman Numerals (e.g. i, ii, iii). Page numbers appear by
themselves and are not to be enclosed in parenthesis, hyphens or other decorative
symbols. Page number must be positioned at the bottom and centered.
17.5. Mathematical Equations
Mathematical equations must be spaced out; superscript and subscript must be
clearly shown and numbered.
17.6. Documenting Sources
Students are required to cite the sources from which ideas they are using. Please
refer the documentation system to be used is American Psychological Association
(APA).
18
25mm
25mm
17.7. Margin
The top, bottom and right margin are 25 mm except the left margin which is 40
mm. All paragraphs should start from the left margin.
17.8. Number of Copies
Student must submit ONE (1) hard cover logbook, ONE (1) hardcopy and ONE
(1) soft copy (in CD) of the Industrial Training report to CSIMAL within one (1)
week after return to UTP (on the beginning of the semester).
17.9. Hard Bound Copy
The Industrial Training report must be properly bound with hard cover. The hard
cover color for each Programme is as per Table 3.
Table 3: Hard Cover Color
Department Color
Chemical Engineering Dark Green
Electrical Engineering Dark Brown
Mechanical Engineering Maroon
Civil Engineering Black
Petroleum Engineering/Geoscience Dark Red
Computer Information Science Dark Blue
25mm
40mm
m
19
17.10. Labels
The spine of the Industrial project report should include students name and ID
number, duration of internship and the phrase Student Industrial Training
Report.
17.11. Front Hard Cover Format
Format on front hard cover should include the phrase Student Industrial
Internship Training Report, duration of internship (month & year only), Host
Companys name, students name, ID number and programme.
18. STUDENTS FINAL GRADING
The Internship Sub-Committee which consists of Head of Student Industrial Internship
Programme (Chairman) and respective Department Internship Coordinators will verify
and certify the status of the SIT undertaken by the students. The final grades will be
given as per Table 4 below:
Table 4: Grading Scheme
Score Grade
50.0 - 100 PASS
00.0 49.9 FAIL
20
19. APPEAL FOR RE-ASSESSMENT
If a student is dissatisfied with the SIT results, an appeal for re-ASSESSMENT may be
made within three (3) days after the results are released. The appeal shall be forwarded to
CSIMAL. Procedures of re-assessment are:
19.1 Students who intend to apply for a re-assessment of SIT result must fill in an
application form (Appendix XII) which can be obtained from CSIMAL.
19.2 Students are required to make a payment of RM200.00 (Ringgit Malaysia Two
Hundred Only) to the Finance and Fund Management Department.
19.3 Students are then required to submit the application form together with the
receipt of payment to CSIMAL.
19.4 The re-assessment of SIT result will be reviewed by a group of panels and will be
brought to the Examination Committee for consideration.
19.5 Students will be informed on the status of the re-assessment and if there are
changes to the marks, a new result slip will be issued to the students.
19.6 All decisions are final and re-appeal will not be allowed.
21
APPENDICES
Appendix I: List of Training Areas
Appendix II: Form SIIP-03: Appeal for SIT Registration
Appendix III: Form SIIP-04: SIIP Placement Letter & Reply Form
Appendix IV: Form SIIP-05: Requisition to Change Host Company
Appendix V: Health Insurance
Appendix VI: FORM SIIP-07: Requisition For Bosiet/NIOSH
Appendix VII: Logbook (Section A, Section B, Section C)
Appendix VIII: Summary of the Weekly Report Scores (Log Book) Form
Appendix IX: Form SIT-A: Oral Presentation Evaluation
Appendix X: Form SIT-B: Assessment of Students Performance & Competency (HC SVs Copy & UTP SVs Copy)
Appendix XI: Form SIT-C: Industrial Training Report Evaluation
Appendix XII: FORM SIIP-13: Appeal For Reassessment of Student
Industrial Internship Programme (SIIP) Result
Appendix XIII: General Plant Rules and Regulations
Appendix XIV: Host Companys Verification Statement
Appendix XV: Student Industrial Training Process Flow
22
APPENDIX I
List Of Training Areas
23
LIST OF TRAINING AREAS B. Eng. (Hons) Chemical Engineering Research and Development Health, Safety and Environment Statistical Process Control Process Design & Unit Operation Process & Instrumentation Control Plant Process/Maintenance Process Analysis Thermal System Design Management & Administration Production Planning Computer Application
B. Eng. (Hons) Civil Engineering Research and Development Health, Safety and Environment Transportation Design & Construction of Infrastructures Geotechnical Engineering Structure Integrity Waste Water Treatment & Operation Toxic & Hazardous Waste Management Environmental Impact Assessment Hydrology Project Management Marine Pollution & Control Computer Application
B. Eng. (Hons) Electrical & Electronics Engineering Research And Development Health, Safety And Environment Devices &Instrument Manufacturing Repair & Maintenance Of Machine Installation Of Devices/Equipment Testing & Troubleshooting Calibration & Interconnection Of
Instrument Electronic & Control Electromechanical Systems Cathodic Protection Power Generation Electrical Distribution Equipment &
Systems Management & Administration
Computer Application B. Eng. (Hons) Petroleum Engineering Research and Development Health, Safety and Environment Oil & Gas Exploration Drilling & Well Construction Production Operation & Maintenance Well Completion Field Abandonment Project Management Reservoir Engineering Management & Administration Computer Application
B. Tech. (Hons) Petroleum Geosciences Research and Development Health, Safety and Environment
Oil & Gas Exploration Geophysical Exploration Reservoir Geosciences Basin studies Seismic Imaging Hydrocarbon Prediction & Assessment Rock Physics Geomechanics in Earth Science Reservoir characterization
B. Eng. (Hons) Mechanical Engineering Research and Development Health, Safety and Environment Design & Construction Drawing Assembly & Fabrication Tasks Thermal System Design Structural Engineering Condition Monitoring Installation, Testing, Repair &
Maintenance of Machine/Devices Quality Control/Assurance Petroleum Production, Transportation and
Processing Management & Administration Production Planning Computer Application
B. Tech. (Hons) Business Information System Database Development Web & E-Commerce Information Systems Analysis Knowledge Management Investment & Portfolio Management Information System Administration &
Maintenance Business Analysis Corporate Management Business & Cyber Law
B. Tech. (Hons) Information & Communication Technology ICT Solution Development Web Development Systems Analysis& Design
Network Management Software Development & Maintenance System Security & Management Video Production & Media Streaming Database Management Strategic Management Multimedia & Virtual Reality
24
APPENDIX II
FORM SIIP-03
Appeal for SIT Registration
25
CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP (CSIMAL)
UNIVERSITI TEKNOLOGI PETRONAS
APPEAL FOR STUDENT INDUSTRIAL TRAINING (SIT) REGISTRATION
Part A : TO BE COMPLETED BY STUDENT
Name ID Number
Program Email Address
Internship Batch /
Semester
Current GPA /
CGPA
Contact
Number
Accumulated
Credit hours (Excluding the Credit
Hours for fail courses)
Reason
Signature
Date
Note : Please attach your study plan together with this form
Part B : TO BE COMPLETED BY HEAD OF DEPARTMENT
Request Endorse Yes No
Recommendation /
Justification
Name&Official
Stamp
Signature Date
Part C : TO BE COMPLETED BY CSIMAL
Decision
Approve Not approve Kindly refer to the attachment for details
Name&Official
Stamp
Signature
Note : -
1. Request shall be within 2 weeks after the 1st internship briefing every semester
2.Please return the form to CSIMAL office
SIIP-03
26
Part D: TO BE COMPLETED BY CSIMAL HOD
Approve
Allowed to go for internship with the condition pass ALLcourses in current semester
Able to secure placement before ________. Failing which you should continue your study at UTP for the
following semester.
Not Approve
Reason :
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
______________________________
KIV
Reason :
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
______________________________
SIIP-03
27
APPENDIX III
FORM SIIP-04
SIIP Placement Letter and Reply Form
28
Date: AP Ir Dr Idris b Ismail Head Student Industrial Internship Programme UniversitiTeknologi PETRONAS Bandar Seri Iskandar 31750 Tronoh Perak DarulRidzuan Fax No: 05-3688386. Dear Sir,
PLACEMENT OF UTP STUDENT FOR INDUSTRIAL INTERNSHIP TRAINING PROGRAMME (TO
With regards to the above, we are pleased to inform you that we have agreed to accommodate your student for the industrial internship training from . to The details are as follows: Student name: ________________________________________________________________ Programme: ________________________________________________________________ Period: ________________________________________________________________ ProposedIndustrial Project Topic: _______________________________________________ ______________________________________________________________________________ *Attached is the offer letter to the student, which provides information on the terms and conditions of the industrial internship program. Thank you. Yours faithfully, Name: Position: Company Name: Company Address / Official Stamp: Fax Number:
STUDENTS CONFIRMATION (To be filled by student) I,_______________________________ NRIC / Passport No: _____________________ accept / reject * the industrial training placement offered to me effective from _______________ to_______________. Signature : _______________ Programme : _______________ Date : _______________ Note: * delete whichever is irrelevant
SIIP-04
29
APPENDIX IV
FORM SIIP-05
Requisition to Change Host
Company
30
Part A : TO BE COMPLETED BY STUDENT
Current HC
Secure New HC (If yes please state HC name &
enclose offer letter)
Yes / No
Reason(s) Recommendation
by UTP Supervisor
Signature Signature & Official
Stamp
Date Date
Part B : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE FROM HOST COMPANY
Request approve/ Not approve (please justify)
Name
Signature& Stamp Date
Part B : TO BE COMPLETED BY CSIMAL
Decision Approve Not Approve
Name
Signature & stamp
Date
Note : -
1. Request shall be made four weeks after report duty at HC 2. The form must be completed and approved two weeks before transfer internship placement 3.Form to be submitted to mazdiana.mazlan@petronas.com.my (for program : CHE, ME, EE & CV) or remmi_abdullah@petronas.com.my (for program : CIS,PE & PG)
REQUISITION TO CHANGE HOST COMPANY (HC)
Students Name: __________________________ Students ID no: _________________ Programme: _____________________ _______ Period of Training: ________________
SIIP-05
31
APPENDIX V
Health Insurance
32
LOCAL STUDENTS INSURANCE SCHEDULE OF BENEFITS.
GROUP FAMILY TAKAFUL (TKG 1151) RM 14.00/student
GROUP HOSPITALIZATION AND SURGERY TAKAFUL (TKH 0398)
RM 22.00/student
SCOPE OF COVERAGE
BENEFIT
Hospitalization
(room and board)
*As charged of overall annual limit
- Ward 1st class of government hospitals only
Miscellaneous
(maximum per disability)
*As charged of overall annual limit
ICU /
Daily Cash Allowance
*As charged of overall annual limit
RM 20/day max 30 days
Surgical Fees
(maximum per disability)
*As charged of overall annual limit
Outpatient Accidental Treatment
(maximum per injury)
*As charged of overall annual limit
Hospital Cash Benefit RM 20/day max 120 days
NOTE:
*as charged of overall annual limit is every student is subject to max. claim yearly RM
5,000.00
* this policy is subject to the terms and conditions governed by Etiqa Takaful and
Insurance
* the policy is inclusive the offshore activities.
SCOPE OF COVERAGE
BENEFIT
Natural Death RM 10,000.00
Accidental Death RM 20,000.00
Permanent Total Disability RM 10,000.00
Permanent Total Disability due to
Accident
RM 20,000.00
Funeral Expenses RM 1,000.00
Hospital Benefit due to Accident RM 30/day max 25 days
33
APPENDIX VI
FORM SIIP-07
Requisition for BOSIET/NIOSH
34
Details of Training
Date: Venue:
Details of Medical Check-up
Date: Clinic:
Part A : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE
JUSTIFICATION (please attach training
schedule)
STUDENTS SIGNATURE:
HOST COMPANY SUPERVISOR
SIGNATURE & STAMP:
NAME & IC NUMBER:
NAME:
DATE: DATE:
Part B : APPROVAL BY CSIMAL
APPROVE: (please justify)
NOT APPROVE : (please justify)
SIGNATURE & STAMP:
NAME :
DATE: Note : - 1. Request shall be made upon recommendation from host company supervisor. 2. This form must be completed and approved 2 weeks before training. 3. Please return the completed form to CSIMAL (email izmafaimal.manaf@petronas.com.my orroslina_nordinali@petronas.com.myor fax: 605-36883860
Students Name: ____________________________________ Students ID no: _______ Programme: _____ Place of Training : ______________________ Period of Training: ________________
REQUISITION FOR BOSIET/NIOSH TRAINING
SIIP-07
35
REQUISITION FOR BOSIET TRAINING: PROCESS FLOW
Responsibility / Action
Document Process
Students
Internship
Coordinators &CSIMAL
CSIMAL
SIIP-03
SIIP-03
START
Application
&Recommendation
from HC SV
Letter of
Undertaking to HC
Approval by
CSIMAL
Letter of Undertaking
Medical Check up& Training
Host Company
Host Company
Payment by HC to clinic &
training provider
Payment to HC
Invoice
CSIMAL
Issue invoice to CSIMAL
Student Medical Report & certificate
END
YES
NO
36
APPENDIX VII
LOGBOOK
SECTION A : SIT TRAINING SCHEDULE
SECTION B : SIT WEEKLY REPORT SECTION C : DETAILED REPORT
37
SECTION A: SIT TRAINING SCHEDULE
Department Training activities
Week No/ Date
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28
(please return this form to CSIMAL within three weeks after students registration) (Make copies if necessary )
Host Company Supervisor Signature &stamp:
Name:
Designation:
Date:
Students Name: __________________________ Student no: _______ Programme: _____ Place of Training : _________________________ Period of Training: ______________________________________
SIIP-13
38
SECTION B: SIT WEEKLY REPORT
LOGBOOK WEEK No.1-2
WEEK NO DATE
BRIEF DESCRIPTION OF DAILY ACTIVITIES
Logbook Weekly Evaluation by HOST COMPANY SUPERVISOR
Instruction to Host Company Supervisor: Please refer to the students detailed report for that particular week before assessing his/her performance. Please mark in the appropriate box based on the following score : [1] Unsatisfactory [2] Below Average [3] Average [4] Good [5] Excellent
Students
Score 1 2 3 4 5
Initiative
Incomplete work Completes required work as
requested.
Completes required work, identifies and pursues
opportunities to expand knowledge, skills, and
abilities.
Independence Too dependent on
others.
Independent in pursuing knowledge
Very independent and
pursues substantial, additional knowledge.
Reflection
Minimum review prior learning
Occasionally review prior learning
(past experiences inside and outside of the work environment).
Always reviews prior learning (past experiences
inside and outside of the work environment) and indicating broader
perspective.
Curiosity
Minimum curiosity
Explores a topic in depth
Explores a topic in depth
yielding a rich awareness
Total Score : ______ / 20
Comments :
Host Company Supervisors Signature & stamp:
Name:
Designation:
Host Companys name:
Date:
(Make copies if necessary )
SIIP-13
39
SECTION C : DETAIL REPORT
DETAIL REPORT WEEK NO. 1
Objective(s) of the activities :
Contents :
Verified by (Host Company Supervisor)
Initial & stamp :
(Make copies if necessary)
SIIP-13
40
APPENDIX VIII
Summary Of The Weekly Report Scores (Log Book)
Form
SIIP-13
41
SUMMARY OF THE WEEKLY REPORT SCORES (LOG BOOK) FORM
WEEK SCORE
1-2
3-4
5 - 6
7 - 8
9 10
11 - 12
13 - 14
TOTAL SCORE
KINDLY SUBMIT THIS FORM WITH SCORES (*to the completed weeks) TO UTP SUPERVISOR DURING THE INDUSTRIAL INTERNSHIP TRAINING ORAL
PRESENTATION.
Host Company Supervisors Signature & stamp:
Name:
Designation:
Host Companys name:
Date:
*Note :Summary of the Weekly Report Scoes Form is to be submitted to UTP SV and cc to CSIMAL by week 14
Students Name: ________________________ Student no: _______ Programme: _____ Place of Training : _______________________ Period of Training: ___________
SIIP-13
42
APPENDIX IX
FORM SIT-A
Oral Presentation Evaluation
SIIP-13
43
ORAL PRESENTATION EVALUATION
Comments : Please justify your reasons for assigning the overall grade in the highest (5) or lowest (1) category
Host Company/UTPSupervisorSignature& stamp Name Date
CATEGORY
Criteria for Judging Quality
P l e a s e t i c k o r c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c h c a t e g o r y
Gra
de
Aw
ard
ed
Mu
ltip
lica
tio
n
Fa
cto
r
To
tal
Ma
rks
(%)
5
[Excellent]
4
[Good]
3
[Average]
2
[Below Average]
1
[Unsatisfactory]
Visual (Non-Verbal Communication)
(10 %)
Appearance; Facial expression; Confidence
Gestures; Eye contact
Excellent eye contact, very confident throughout the
presentation and well groomed
Good eye contact, confident with the speech throughout the presentation and pleasantly
groomed
Some eye contact, fairly confident throughout the
presentation and adequately
groomed
Little eye contact, lack confidence with the speech
throughout the presentation and
fairly groomed
No eye contact, no confidence with the speech throughout the
presentation and poorly groomed 2
Content (40%)
Clear and concise background, objectives, continuity of content
The background and objectives are well prepared and extremely
organized
The background and objectives are well prepared and well
organized
The background and objectives are implied and organized fairly
well
Unclear background and objectives but showed some
organization
Failed to explain the background or objectives and unorganized 2
Describe and explain Involve wide-ranging or conflicting
technical, engineering and other issues Have no obvious solution and require
abstract thinking
In depth description and
explanation on a wide range of industrial engineering issues with
own originalities and ideas
Good description and explanation
on a wide range of industrial engineering issues with own
originalities and ideas
Superficial description and
explanation on a wide range of industrial engineering issues with
own originalities and ideas
Minimal description and
explanation on a wide range of industrial engineering issues with
own originalities and ideas
Poor description and explanation
on a wide range of industrial engineering issues with own
originalities and ideas
4
Conclusions and recommendations
Adequacy of key ideas pertinent to
objectives Acceptable recommendations
Conclusion effectively
summarizes the presentation with extensive recommendations
Conclusion mostly summarizes the presentation with acceptable
recommendations
Conclusion adequately summarizes the presentation
with reasonable recommendations
Conclusion minimally summarizes the presentation with the least
recommendations
Conclusion are either absent or fails to summarize the
presentation with no recommendations
2
Clarity of presentation (20%)
Fluency and choice of words Tone of voice (monotonous, intonation)
Articulation is well, uses appropriate word choice and speaks with great enthusiasm
Articulation is good, uses appropriate word choice and speaks with high enthusiasm
Articulation is moderate, uses appropriate word choices and
speaks with enthusiasm
Articulation is fair, uses inappropriate word choice and speaks with lack enthusiasm
Articulation is poor, uses inappropriate word choices and
speaks with no enthusiasm 2
Pace and continuity
Use of aids
Rate of speech is appropriate and uses impressive selection of
audio and/or visual aids
Rate of speech is good and uses suitable selection of audio and/or
visual aids
Rate of speech is fairly appropriate and uses some
selection of audio and/or visual aids
Rate of speech is inappropriate and uses minimum selection of
audio and/or visual aids
Rate of speech is inappropriate and uses the least audio and/or
visual aids 2
Questions and Answers (30%)
Ability to listen, attitude towards person asking the question (defensive, respect)
Fully understand the questions given and respect the evaluators
Understand the questions given and respect the evaluators
Fairly understand the questions given and respect the evaluators
Fairly understand the questions given and defensive towards the
evaluators
Unable to understand the questions given and disrespect
towards the evaluators 2
Technical and factual accuracy; Grasp of subject
Creativity and ability to handle question use of example
Impressive understanding of the subject matter and answered all questions fluently and confidently
Good understanding of the
subject matter and answered all questions fluently and confidently
Average understanding of the
subject matter and answered most questions fairly confident
Fairly understanding of the
subject matter and answered some questions unconfidently
Poor understanding of the subject matter and unable to
answer some questions and unprepared.
4
TOTAL SCORE /100
FORM SIT-A
SIIP-13
44
APPENDIX X
FORM SIT-B
Assessment of Students Performance and Competency
(Host Company SV& UTP SV Copy)
SIIP-13
45
ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY
Att
rib
ute
s
Section 1 : Performance and
Tasks Completion
P l e a s e t i c k o r c i r c l e t h e a p p r o p r i a t e m a r k f o r e a c h c a t e g o r y
5
[Excellent]
4
[Good]
3
[Average]
2
[Below Average]
1
[Unsatisfactory]
1
Knowledge of the workplace Understanding of general
function and purpose of the Department or
section.
High understanding on the function and purpose
of the Department or section.
Good understanding on the function and
purpose of the Department or section.
Moderate understanding on the
function and purpose of the Department or section.
Low understanding on the function and purpose of the
Department or section.
Failed to understand the function and
purpose of the Department or section.
2
Understanding the Job
Ability to understand the instruction or the
requirement of the job.
High understanding on the instruction or the
requirement of the jobwith the ability to anticipate future
requirement.
Good understanding
on the instruction or the requirement of the job.
Moderate understanding on the
instruction or the requirement of the
job.
Low understanding
on the instruction or the requirement of the job.
Lack or very minimum
understanding of the instruction or job
requirement.
3
Job Performance
Ability to perform the assigned job.
Able to perform the
assigned job with minimum or no guidance.
Able to perform the
assigned job with some guidance.
Able to perform the
assigned jobwith moderate guidance.
Able to perform the
assigned jobwith close guidance.
Unable to perform
the assigned job even with close guidance.
4
Quality of Work Accuracy or acceptability
of the work done.
Jobs were performed with high accuracy and with
high quality.
Jobs were performed accurately and with
good quality.
Jobs were performed accurately and with
acceptable quality.
Jobs were performed moderately and with
low quality.
Jobs were usually wrongly performed or
unacceptable quality.
5
Job Timeliness Ability to complete the tasks within a given
time.
Tasks were completed ahead of time with minimum or without
monitoring.
Tasks were completed within time with minimum
monitoring.
Tasks were completed within time with some
monitoring.
Tasks were completed within time with close
monitoring.
Failed to complete the assigned task within time even with
close monitoring.
Section II : Students
Competencies
5 [Excellent]
4 [Good]
3 [Average]
2 [Below Average]
1 [Unsatisfactory]
1
Commitment in Teamwork
Able to work with others to complete assignment
given.
High ability to work with
other to complete the assignment.
Good ability to work
with other to complete the assignment.
Moderate ability to
work with other to complete the assignment.
Low ability to work
with other to complete the assignment.
Unable to work with
other to complete the assignment.
2
Integrity Willingness to accept
and perform any given task.
Always willing to accept &
perform any given tasks.
Usually willing to
accept & perform any given tasks.
Sometimes willing to accept & perform any
given tasks with a reason.
Seldom willing to accept & perform any
given tasks with a reason.
Not willing to accept & perform any given
tasks without any reasons.
3
Communication Skills
Ability to work and express ideas and views
with others.
High ability to express ideas and views with others.
Good ability to express ideas and views with others.
Decent ability to express ideas and views with others.
Acceptable ability to express ideas and views with others.
Unable and lack the
ability to express ideas and views with
others.
4
Discipline
Punctual and complywith the Host Companys Safety procedures
&precaution.
High punctuality and
compliance to the Host Companys Safety procedures & Safety
precaution.
Good punctuality
andcompliance to the Host Companys Safety procedures &
Safety precaution.
Punctual and acceptable
compliance to the Host Companys Safety procedures & Safety precaution.
Low punctuality and
seldomcompliance to the Host Companys Safety procedures &
Safety precaution.
Not punctual and have problems to
complywith the Host Companys Safety procedures & Safety precaution.
5
Inquisitiveness and
Initiative Ability to work independently and
willing to learn and apply new knowledge.
High initiative and always willing to learn and apply
new knowledge.
Good initiative and usually willing to learn and apply new
knowledge.
Moderate initiative
and sometimes willing to learn and
apply new knowledge.
Low initiative and seldom willing to learn and apply new
knowledge.
No initiative and reluctant to learn and apply new
knowledge.
Students Name: ________________________ Student ID: _______ Programme: ________ Place of Training: ______________________ Period of Training: _____________________
FORM SIT-B-HC
SIIP-13
46
(contd)
Section III: Comment on the Students Performance
(This section is to be filled by the Host Company Supervisor. Please provide comments on the students performance and attributes which are assessed above and other related matters).
Host Company Supervisor Signature & Stamp
Name:
Designation:
Date:
SIIP-13
47
ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY
Att
rib
ute
s
Section 1 :
Performance and Tasks Completion
P l e a s e t i c k o r c i r c l e t h e a p p r o p r i a t e m a r k f o r e a c h c a t e g o r y
5
[Excellent]
4
[Good]
3
[Average]
2
[Below Average]
1
[Unsatisfactory]
1
Knowledge of the workplace
Understanding of general function and purpose of the Department or
section.
High understanding on
the function and purpose of the Department or section.
Good understanding on the function and
purpose of the Department or
section.
Moderate understanding on the
function and purpose of the Department or
section.
Low understanding on the function and
purpose of the Department or section.
Failed to understand the function and
purpose of the Department or
section.
2
Understanding the
Job Ability to understand the instruction or the
requirement of the job.
High understanding on the instruction or the
requirement of the jobwith the ability to
anticipate future requirement.
Good understanding
on the instruction or the requirement of
the job.
Moderate
understanding on the instruction or the requirement of the
job.
Low understanding
on the instruction or the requirement of
the job.
Lack or very
minimum understanding of the instruction or job
requirement.
3
Job Performance
Ability to perform the assigned job.
Able to perform the
assigned job with minimum or no guidance.
Able to perform the
assigned job with some guidance.
Able to perform the
assigned jobwith moderate guidance.
Able to perform the
assigned jobwith close guidance.
Unable to perform
the assigned job even with close
guidance.
4
Quality of Work Accuracy or acceptability
of the work done.
Jobs were performed with high accuracy and with
high quality.
Jobs were performed accurately and with
good quality.
Jobs were performed accurately and with
acceptable quality.
Jobs were performed moderately and with
low quality.
Jobs were usually wrongly performed or
unacceptable quality.
Section II : Students Competencies
5 [Excellent]
4 [Good]
3 [Average]
2 [Below Average]
1 [Unsatisfactory]
1
Commitment in Teamwork
Able to work with others to complete assignment given.
High ability to work with
other to complete the assignment.
Good ability to work with other to
complete the assignment.
Moderate ability to work with other to
complete the assignment.
Low ability to work with other to
complete the assignment.
Unable to work with
other to complete the assignment.
2
Communication Skills Ability to work and express ideas and views
with others.
High ability to express ideas and views with
others.
Good ability to express ideas and
views with others.
Decent ability to express ideas and
views with others.
Acceptable ability to express ideas and
views with others.
Unable and lack the ability to express ideas and views with
others.
3
Inquisitiveness and Initiative
Ability to work independently and
willing to learn and apply new knowledge.
High initiative and always willing to learn and apply
new knowledge.
Good initiative and
usually willing to learn and apply new
knowledge.
Moderate initiative
and sometimes willing to learn and
apply new knowledge.
Low initiative and
seldom willing to learn and apply new
knowledge.
No initiative and
reluctant to learn and apply new
knowledge.
Students Name: ________________________ Student ID: _______ Programme: ________ Place of Training: ______________________ Period of Training: _____________________
FORM SIT-B-UTP
SIIP-13
48
(contd)
Section III: Comment on the Students Performance (This section is to be filled by the UTP Supervisor. Please provide comments on the students performance and attributes which are assessed above and other related matters).
UTP Supervisor Signature & Stamp
Name:
Designation:
Date:
SIIP-13
49
APPENDIX XI
FORM SIT C
Student Industrial Training Report Evaluation
SIIP-13
50
STUDENT INDUSTRIAL TRAININGREPORT EVALUATION
CATEGORY Criteria for Judging Quality
P l e a s e c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c h c a t e g o r y
Gra
de
Aw
ard
ed
Mu
ltip
lica
ti
on
Fa
cto
r
To
tal
Ma
rks
(%)
5 [Excellent]
4 [Good]
3 [Average]
2 [Below Average]
1 [Unsatisfactory]
Introduction (10)
CO3
General Overview of the company o Core business
o Types of products o Types of services
Very clear and detailed overview of the company with
great emphasis on the product and services of the company
Clear and detailed overview of the company with good
emphasis on the product and services of the company
Moderately clear and detailed overview of the company with
emphasis on the product and services of the company
Fairly or not detailed overview of the company with not much
emphasis on the product and services of the company
Failed to provide suitable overview of the company with
very little emphasis on the
product and services of the company
2
Work Culture (30) CO2
Occupational Health and Safety
o Safety regulations o Training provided
o Company SOP Work environment
o Team work o Work ethics
Very clear and detailed explanation on the companys HSE practices and training,
SOP and overall work environment.
Clear and detailed explanation
on the companys HSE practices and training, SOP and
overall work environment.
Moderately clear and detailed explanation on the companys HSE practices and training,
SOP and overall work environment.
Fairly or not detailed explanation on the companys HSE practices and training,
SOP and overall work environment.
Failed to provide suitable explanation on the companys HSE practices and training,
SOP and overall work environment.
6
Work Experience (30)
CO3
Skills gained
o Communication skills o Time management o Initiative
Knowledge o Understanding job requirement
o Completing task given on time
Very clear and detailed description on the skills and
knowledge gained through the experience in the department
Clear and detailed description on the skills and knowledge
gained through the experience in the department
Moderately clear and detailed description on the skills and
knowledge gained through the experience in the department
Fairly or not detailed description on the skills and
knowledge gained through the experience in the department
Failed to provide suitable description on the skills and
knowledge gained through the experience in the department
6
Discussion on
Sustainability (20) CO4
Common practice and future
recommendations on (if any): o Environmental o Economical
o Political and cultural dimensions
Significant common practice and future work recommended
Substantial common practice and future work recommended
Sufficient common practice and future work recommended
Insufficient common practice and future work recommended
Poor common practice and future work recommended
4
Conclusion and Recommendations (10)
CO3
Overall Summary Conclusion effectively reflects
the objectives Conclusion reflects the
objectives Conclusion moderately reflects
the objectives Conclusion fairly reflects the
objectives Conclusion poorly reflects the
objectives 2
TOTAL SCORE /100
Comments : Please justify your reasons for assigning the overall grade in the highest (5) or lowest (1) category
Host Company / UTP SupervisorSignature& stamp Name Date
Students Name: Student ID: Programme: Place of Training: _______________________ Period of Training: ___________
FORM SIT-C
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APPENDIX XII
FORM SIIP 13
Appeal for Reassessment of Student Industrial Internship Program (SIIP)
Result
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APPEAL FOR REASSESSMENT OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME (SIIP) RESULT
TERMS AND CONDITIONS:
Student who is dissatisfied with the result of SIIP is required to submit a formal application of appeal to CSIMAL
Student to submit the appeal for reassessment form with proof of payment to CSIMAL within three (3) working days after the results are released
Appeals received after the deadline will not be entertained
The appeal for reassessment fee of RM200 (non-refundable) shall be made to the UTP Finance Department/online payment to UTP CIMB account 8004852703
Application for appeals must be in writing containing the ground(s) for the appeal
All DECISIONS are FINAL and RE-APPEAL will not be allowed
SECTION A: (Student must read and fill this section)
1. Name :
Student ID : .
I/C Number : ... Programme : .
2. I, name stated above appeal for the reassessment of the following courses as stated below for Semester ... Academic
Year ..
No Course Name Grade Obtained
1 Student Industrial Training (SIT)
2 Student Industrial Project (SIP)
(Please tick in the appropriate box)
3. Reason/s for my appeal is/are
(Complete the following section and/or attach a Letter of Appeal together with supporting document):
..
..
..
..
4. I acknowledge that I have read and agree to the above terms and conditions
Signature: .. Date:
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APPENDIX XIII
General Plant Rules and Regulations
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GENERAL PLANT RULES AND REGULATIONS FOR STUDENTS INTRODUCTION These rules and regulations form part of the conditions of studentsinternship. Students should read them carefully and make sure they understand them. (i) Any student who contravenes the Plant Rules will be reported immediately by his immediate
Supervisor to the respective Manager or other Authorized Executive. (ii) Where a serious offence is alleged, the student may be suspended from internship without
allowance pending investigation. Where the offence is found to be not proven, the student will be reinstated and the period of suspension will be counted with the allowance (wherever applicable).
(iii) The Human Resource (HR) Training Executive together with the Industrial Relation Executive will
investigate the circumstances of the offence and relevant witnesses will be called up to give evidence. The student concerned will have the right to give his/her version of the incident.
(iv) Where the HR Training Executive, in conjunction with the Industrial Relation Executive confers that
the offence is proven,disciplinary action will be taken as follows, either : a) Verbal warning
b) Written warning c) Suspension without allowance d) Dismissal with or without notice
(v) On a case to case basis, the gravity of the offence and the previous record of the students will
determine the measure of the disciplinary action to be taken but as a guide for student, the offences liable for immediate dismissal with or without notice are pointed out in the text. However, it is not possible to cover all circumstances but there will be other serious offences which similarly may lead to immediate dismissal with or without notice. Such dismissal will not in any way prejudice the possibility of subsequent legal proceedings.
(vi) Apart from disciplinary offence, inefficiency and negligence will lead to a verbal warning, written
warning or dismissal depending on the seriousness of the offence and the record of the student. (vii) The management reserves the right to amend the existing rules or introduce new rules to meet the
changing circumstances.
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GENERAL RULES AND REGULATIONS
RULE 1: GENERAL CONDUCT ON PLANT PREMISES YOU MUST NOT :- (i) Smoke in any place where signs prohibits you from doing so. (ii) Sleep whilst on training/duty. (iii) Commit any immoral act on the premises. (iv) Commit any criminal offence. (v) Fight with or strike any other employee. (vi) Adopt an insubordinate attitude to any Supervisor or Executive. (vii) Fail to obey any order given by the trainer or any Authorized Executive. (viii) Incite or aid another student to commit any of the above offences. PENALTY - If you commit any of the above offences, you are liable to dismissal with or without notice. RULE 2: HOUR OF TRAINING WORK Training/working hours will be in accordance to the times of office hours/shift duty as determined by the OPU/subsidiary from time to time for specified jobs. YOU MUST:- (i) Observe the office working hours which specified for your training. (ii) Work shift as required. (iii) Be ready to start training/work at your appointed place and time in your work dress. (iv) Be prepared to work overtime when the job requires it. (v) Report immediately to your Line Trainer/Supervisor if you are late for work. YOU MUST NOT:- (i) Arrive late for training/work. (ii) Stop training/work before the normal finishing time. (iii) Leave your assigned training/work until relieved where you are undergoing continuous or semi-
continuous shift. PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without notice.
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RULE 3: TIME RECORDING YOU MUST:- (i) Clock IN at the beginning and OUT at the end of each training day or shift. (ii) Report immediately to your Line Trainer/Supervisor if you accidentally clock the wrong card or if
you find that someone has clocked yours. YOU MUST NOT:- (i) Clock other persons card. (ii) Allow anybody else to clock your card. (iii) Make any entry on or deletion in your or any others students time card. (iv) Tamper with the time clocks in any way. PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without notice. RULE 4: ENTERING AND LEAVING THE PLANT AND SECURITY CHECK YOU MUST:- (i) Only enter or leave the Office or Plant through an authorized gate. (ii) Produce your entry pass when required to do so to anyone appointed by the Management. (iii) Accept the right of the Security Guards to search you when entering or leaving the Plant or
during working hours in the presence of a responsible person authorized by the OPU/subsidiary. (iv) Be only in the specified places as indicated in your security pass card. (v) Accept the right of access of an authorized official of the OPU/subsidiary to inspect any locker
provided. YOU MUST NOT:- (i) Leave the plant other than at the normal stopping time without a leave slip or permission from
your trainer/supervisor or a Medical card from Medical Officer authorizing the Security to pass you out.
(ii) Take any material out of the Plant unless you have an official note giving you permission to do so.
(iii) Bring any vehicle, bag, basket, tin, parcel or other container into the premises, if deemed against the OPUs/subsidiarys rules and regulations.
PENALTY - You are liable to immediate dismissal with or without notice if you commit an offence.
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RULE 5: LEAVE, ABSENCE AND HOLIDAYS YOU MUST:- (i) Observe the gazetted holidays of the OPU/subsidiary or host company. YOU MUST NOT:- (i) Take any leave. However, in the case of emergency, obtain prior permission from your Line
Trainer/Supervisor and if this is not possible you must telephone your Line Trainer/Supervisor immediately to give your reason.
PENALTY - If you are absent without prior permission or valid reason or proof, you are liable to immediate dismissal with or without notice. RULE 6: MEDICAL LEAVE YOU MUST:- (i) Inform you the Line Trainer/Supervisor immediately if you are sick and unable to work. (ii) Inform the Line Trainer/Supervisor before 5.00 p.m. if you are on night shift and cannot attend. (iii) Notify the Line Trainer/Supervisor 24 hours before returning to training/work if you are on shift. (iv) Report immediately to your Line Trainer/Supervisor on returning to training/work after absence
by reason of sickness or other cause. (v) A certificate must be obtained from any registered medical practitioner to cover the period of
sickness. The certificate has to be submitted to the Head of Training through your Line Trainer/Supervisor.
PENALTY - If you are absent without leave, you are liable to immediate dismissal. RULE 7: PANTRY AND AMENITIES YOU MUST:- (i) Take your meals only during the recognised meal breaks and in the OPUs/subsidiarys premises
either in the canteen, pantry or mess rooms provided, unless otherwise authorised. (ii) Take care of the pantry or mess room furniture and facilities and dispose of rubbish in the trays
or bins provided. YOU MUST NOT:- (i) Eat your meals in any part of the Plant premises other than the canteen, pantry or mess room or
otherwise without prior permission of the management. (ii) Leave your training/job to take a meal where you are in charge of a continuous or semi-
continuous process without the permission of your Supervisor. PENALTY - If you commit any of the above offences, you are liable to suspension without allowance.
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RULE 8: USE OF PLANT AND EQUIPMENT YOU MUST:- (i) Use or operate any OPUs/subsidiarys property, buildings, fittings, plant, goods, machinery,
tools, stores, materials in any stage of their use or manufacture unless it is in the course of your training/duty.
(ii) Do private work either for yourself or other people on the OPUs/subsidiarys premises. PENALTY - If you cause deliberate damage to the OPUs/subsidiarys property or guilty of a gross negligence resulting in damage to the OPUs/subsidiarys property or financial loss, you are liable to immediate dismissal with or without notice.
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APPENDIX XIV
Host Companys Verification Statement
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VERIFICATON STATEMENT
I hereby verify that this report was written by ___________________________________
(Students Name)
and all information regarding this company and the projects involved are NOT confidential.
Host Company Supervisors Signature & Stamp
Name:
Designation:
Host Companys:
Date:
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APPENDIX XV
Student Industrial Training Process Flow
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