SMART Goals: Writing Attendance Goals. Learning Outcomes Learners will: Create specific, measurable...

SMART Goals: Writing Attendance Goals

Learning Outcomes

Learners will:

Create specific, measurable goals related to attendance

Understand the process for developing and monitoring intervention plans

Know how to document in eCST

Why Does it Matter?In order to know if

we’re on the right track, we must know where we started and where we want to go.

A goal is a dream with a deadline.

-Napoleon Hill

Intervention Plan: Analyze DataAnalyze

Data

Create SMART

Goal

Deliver Focused

Intervention

Monitor Progress

Guiding QuestionsWhat do we want the student to do?Why can’t the student do this now?How is this relevant to this student’s

learning?How can we measure this skill or

behavior?

Analyze Attendance DataSources of Data

• Student Level Review

• Grade Speed• eCST• DEEDS• SchoolNet• My Reporting• ACCESSPlease see childstudysystem.com for more information

including detailed instructions for accessing specific AISD reports.

Intervention Plan: Create Goal

Analyze Data

Create SMART

Goal

Deliver Focused

Intervention

Monitor Progress

Writing S.M.A.R.T. GoalsSpecific—clearly focused; answers who,

what, where, when, etc.

Measurable—establishes concrete criteria for measuring progress

Attainable—reasonable chance of being achieved

Relevant—achievement will make a significant difference to the student’s ability to make progress

Timely—the goal has a begin date and time frames for progress monitoring and follow-up

(from the work of George T. Doran and Paul J. Meyer)

Example 1: Make it SMARTDanielle will get to school on time.

Danielle will be present in her classroom by 7:45 at least 90% of school days.

Example 2: Make it SMARTAdam will improve his

attendance.

Adam will be present in each class at least 90% of the time as measured by attendance records.

Creating Attendance Goals in eCST1. Identify area of concern—include learning impact.

2. Identify what has already been tried.

3. Write SMART goal in text box.

Danielle is frequently late to school, often by as much as 30-45 minutes which causes her to miss a significant amount of reading instruction each day. This is especially harmful because Danielle struggles with reading and is currently working below grade level in that area.

parent phone calls, parent conference, home visit from school social worker, compulsory attendance letter mailed home

Danielle will be present in her classroom by 7:45 at least 90% of school days as evidenced by teacher observation and attendance records.

Example Goal in eCST

Example Goal in eCST

Common Goal Writing ErrorsToo broad to be measurable

Too many to be manageable

Too high to be achievable

Too low to make any difference

And the Biggest Thing to Remember

The Intervention Plan is all about the INTERVENTIONS, not the goal.

The purpose of the goal is to measure the student’s response to your interventions.

Without good, quality interventions, implemented with fidelity, the goal is meaningless.

InterventionsResearch- or evidence-based Directly linked to goalNot just a location (dropout specialist,

tutoring, etc.) What happens during that time?

Multiple interventions usually support one goal

Interventions can change even if goal remains the same

Attendance InterventionsFamily Engagement—phone calls, Taking Care of

Business, Connecting the Dots, notesAttendance Contracts—agreement by student that

they will meet specific attendance criteria, usually with incentives for progress shown

Home Visits—periodic check in by school staff (counselor, dropout specialist, social worker, administrator) when student is absent

Mandatory Tutoring—student is assigned after school or Saturday tutoring to recoup skills and hours missed

Other—any appropriate interventions that don’t fit into the drop down categories.

Documenting Interventions

Documenting Interventions

I Have a Goal and Intervention Plan—Now What?

Intervention Plan: Instruction

Analyze Data

Create SMART

Goal

Deliver Focused

Intervention

Monitor Progress

Attendance InterventionsCheck in/Check outSuccess ChartAttendance ContractBack and Forth JournalPartner with CISFocus GroupParent EngagementTutoringSaturday SchoolSocial Service

Specialist Involvement

Connecting the DotsTaking Care of BusinessParenting ResourcesPhone calls home

(structured plan)Positive Notes HomeAlternative Learning

PathwaysCounselingCommunity Service

Multiple InterventionsMultiple interventions can support one goal.Consider using one intervention to teach or

prevent and another to reinforce.

Intervention Plan: Monitor Progress

Analyze Data

Create SMART

Goal

Deliver Focused

Intervention

Monitor Progress

Progress Monitoring Measure progress toward goal regularlyDocument progress by entering monitoring

dates on the PM section of the attendance intervention

Review progress regularly (3-9 weeks)Adjust interventions as needed based on data- Frequency- Intensity- Duration

Develop new intervention if needed

Documenting PM in eCSTClick on Intervention tab and find the goalClick on “PM” for Progress MonitoringEnter monitoring intervals (choose dates) and

“Save”

Documenting PM DataFor each monitoring interval, eCST will

calculate the number of:Unexcused absencesUnexcused tardiesPeriod unexcused absencesPeriod unexcused tardies

Okay. I’ve created a goal, provided

interventions, and collected data.

What now?

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Intervention Plan: Analyze Data

Analyze Data

Create SMART

Goal

Deliver Focused

Intervention

Monitor Progress

Review Data (3-9 weeks)Review progress monitoring dataReview fidelity of implementationMay increase/decrease frequency,

durationMay add additional interventionMay change current interventionMay discontinue intervention if

attendance problems are resolved

If Insufficient Response ContinuesRefer to Child Study Team

(CST)Make request through eCST

(Service Tracking)CST will meet to:

- Review current interventions- Review progress monitoring

data- Consider possible additional

interventions- Consider possible referrals

(SSS, PSS, DPS, truancy filing, etc.)

For Additional Help and Information

Dropout Prevention SpecialisteCST Resource LinksChild Study System FacilitatorSocial Service SpecialistParent Support SpecialistCST Chair or TeamCampus SpecialistAttendance ClerkOther Colleagues

Child Study System website—childstudysystem.com