Student Organization Leadership Fall 2014 Meeting Jennifer Wegner Assistant Director, Student...

Student OrganizationLeadership Fall 2014

MeetingJennifer Wegner

Assistant Director, Student Affairs

Contact InformationJen Wegnerjwegner@umich.edu@wegnerjenhttp://studentorgs.engin.umich.edu

734-647-7155 (office)

143 Chrysler Center (bring your Mcard)Office Hours:

4:30-6p on Wednesdays beginning Oct. 1

Office Staff to Know…April RaymondAdministrative Assistantaprilmra@umich.edu

Julia HeckGraduate Internheckjul@umich.edu

Engineering Leader List: enginleads11@umich.edu

UMEC Presentation (5 minutes)UMEC (University of Michigan's Engineering Council) is the student

government for engineers at the University of Michigan. We ensure that students have a voice on campus, whether they have a concern or they would like to join one of our committees. Our responsibilities range from providing funding for student groups to putting on Springfest. We hold monthly meetings that anyone is welcomed to attend and participate. These meetings determine what UMEC should focus on, as well as give groups a chance to announce anything to those in attendance.

http://umec.engin.umich.edu/http://umec.engin.umich.edu/funding.html

North Campus CompostingOlivia Marshall, MS CEE, omarsh@umich.eduStudent Sustainability Initiative (SSI) Board MemberZero Waste Program

– Fill out form– Pick up materials (bullpen)– Compost event– Dispose of bags in EECS loading dock– Return left over materials (bullpen)

First time on North Campus 

Maize Pages Registration• Must be completed by September 30• SSOs must submit renewed sponsorship

agreement • Utilize event postings, roster, document storage,

service hours, election process

• http://maizepages.umich.edu

VSOs: Sponsored Events• Option for VSOs to receive full University benefits for specific

events

• Sponsored Events must align with College mission & strategic efforts

• Work with OSA to complete documentation

• Agreements must be completed in ADVANCE of event

Sponsored Event Examples• Conference Attendance• Conference Hosting• ANY programs with minors under 18 on campus• Collaborations

Sponsored Event Documentation

• Event Sponsorship Agreement• Preliminary Budget• Proposed Event Summary• Itinerary/Agenda• Final Budget Report (30 days post event)• Summary Report (30 days post event)

SOAS• Shared Services Transition• North Campus Location Hours

– Wednesdays, 12:15-5p

• AP Changes– Net ten day for vendor payments– Net four day for reimbursements

P-Card Use• Expenses over $150• Complete p-card form (available through

studentorgs.engin.umich.edu)• Must be done at least 5 days in advance• Request evaluated w/response in 48 hours• Reconciled to your SOAS account

Funding Opportunities

• College of Engineeringhttp://studentorgs.engin.umich.edu

• UMEC• CSG• Special Grant Opportunities

Receiving Tax-Receipted Gifts

• VSO=only with Sponsored Event Agreement on file with OSA• SSO=work with OSA or Office of Advancement Services• Required to process:

– Check made payable to University of Michigan– Written documentation– Envelope (date stamp)

• Do NOT process through SOAS

Sharing Events• College Calendar• New Student Org Website Option• Digital Signage• Community Events/Announcement • Social Media

College CalendarPhoto Contact Box Required for your Student OrgWalgreen Center, outside of Arthur Miller Theater

Must be attended by president/PR lead

Student Organization Websites• Michigan Engineering branded websites for SSOs and

VSOs• Supported through CAEN• Training available

http://caen.engin.umich.edu/web/publishing/google-sites/studentorgs

Digital Signage• At least 5 days in advance• Up to 14 days prior to event • Flyer size: Portrait Orientation, 8.5x11• Poster size: Landscape, 20”x9” or 1920 by 875 pixels• PDF preferred• Include event title, date, time, location, contact• Fonts 18 pt or larger• Image resolution 300 dpi• Submit to ajsko@umich.edu

Community Events/Announcements

• studentcommunications.engin.umich.edu

Events posted require the photo contact box to be established for your organization

Social Media #UmichEngin• Facebook: Michigan Engineering • Twitter:

– @UMEngineering– @umichstudents– @umich – @michiganalumni, – @MConneX

• YouTube: Michigan Engineering• Instagram: @MichiganEngineeringMention UMEngineering/Michigan Engineering

Working with Industry• Looking for ways to strengthen your

industry connections? • Want to create professional development

opportunities for your members? • Employers value your partnership & want

to support and engage your members

ECRC SupportECRC regularly receives requests for referrals to student organizations.

To be included in the ECRC referral list of student orgs offering events for employers you must contact the ECRC directly.

ECRC Workshop• Advice on best practices:

– communicating with employers– planning employer events and promoting your

brand through these events and partnerships

• Come prepared to share your successes and challenges!

CoE Travel Policies

• Funding is available• Domestic Travel

– Must use U vehicles– Complete domestic travel registration:

studentorgs.engin.umich.edu

• International Travel must be sponsored– If VSO, sponsored event agreement required– Go Blue, Go Abroad Workshop on October 28

Working with Minors SPG 601.34• New University Policy

– Register program – Follow the established Code of Conduct– Agree to criminal background screening of all faculty, staff,

students and volunteers– Use university-provided templates for participant forms– Agree to have faculty, staff, students, and volunteers

complete required training– Adhere to all reporting obligations

SPG Compliance• All sponsored student organization activities• All VSO on-campus events and programs

• Must be sponsored• Must follow SPG

• Link off the studentorgs.engin.umich.edu website to complete program registration

• Background checks

Future Opportunities• Fall & Winter Student Org Series• Sophomore Emerging Engineers Program (November

start)• Leadership Weekend 2015 (January 31-February 2)• Dean Munson’s Office Hours• Center for Campus Involvement North Campus Hours:

– 11-2p, Monday-Friday in Pierpont Commons

Contact InformationJen Wegnerjwegner@umich.edu734-647-7155 (home)@wegnerjen

143 Chrysler Center (Mcard swipe)Starting in October, office hours 4:30-6p on Wednesday

engin.umich.edu