The installation process is started by double-clicking on the USB-Key file ‘install.xls’

The installation process is started by double-clicking The installation process is started by double-clicking on the USB-Key file ‘install.xls’ on the USB-Key file ‘install.xls’

Select the required languageSelect the required language

The default directory is c:\bksThe default directory is c:\bks

Installation is completed in a few secondsInstallation is completed in a few seconds

The Excel version is detected after installation. Conversion toThe Excel version is detected after installation. Conversion to‘‘.xlsm’ format is requested for Excel 2007 versions and higher..xlsm’ format is requested for Excel 2007 versions and higher.

The Excel file type indicated in cell P1 …The Excel file type indicated in cell P1 …… … changes to ‘.xlsm’ after conversion.changes to ‘.xlsm’ after conversion.

If macros are not set correctly,If macros are not set correctly, a a redred warning message is displayed. warning message is displayed. Consult the Application Software User Manual for instructions.Consult the Application Software User Manual for instructions.A A yellow backgroundyellow background is displayed when macros are correctly set is displayed when macros are correctly set

‘‘Active Period’ is set by clicking on either date. These dates control Active Period’ is set by clicking on either date. These dates control the range of Time Sheet information to be viewed or printed.the range of Time Sheet information to be viewed or printed.

The ‘Active Period’ does not change until set again by the userThe ‘Active Period’ does not change until set again by the user

To add an Employee, select ‘New Employee’ …To add an Employee, select ‘New Employee’ …… … enter Employee details and click Go!enter Employee details and click Go!

The New Employee form remains on-screen. The New Employee form remains on-screen. To add another, enter details and click Go!To add another, enter details and click Go!

The ‘Employee List’ when 10 staff members have been registered.The ‘Employee List’ when 10 staff members have been registered.

‘‘Extend Calendars’ will be requested if the current date Extend Calendars’ will be requested if the current date is newer than the last ‘Extend Calendars’ occurrence.is newer than the last ‘Extend Calendars’ occurrence.

The ‘Employee List’ also displays the Language, Excel version,The ‘Employee List’ also displays the Language, Excel version,Excel Time Sheet format, and the Application Version number.Excel Time Sheet format, and the Application Version number.

Six tabs at the foot of the workbook give access to other functionsSix tabs at the foot of the workbook give access to other functions

The ‘Control Panel’ keys select the primary functionsThe ‘Control Panel’ keys select the primary functions

An Employee Time Sheet has been selected with ‘Show Time Sheet’.An Employee Time Sheet has been selected with ‘Show Time Sheet’.Weekend dates are shown with a blue highlight.Weekend dates are shown with a blue highlight.

A right mouse click on any title cell in Row 7 allows A right mouse click on any title cell in Row 7 allows unused columns to be hidden, eg ‘Show’Start/Stop 5’.unused columns to be hidden, eg ‘Show’Start/Stop 5’.

Missing ‘time stamps’ can be added by a right mouse click on a blank cell. Missing ‘time stamps’ can be added by a right mouse click on a blank cell. The action is completed with the keyboard ‘Enter’ key.The action is completed with the keyboard ‘Enter’ key.

Time Stamp addition or modification is indicated in bold …Time Stamp addition or modification is indicated in bold …… … and an Audit Trail is created in the Date cell.and an Audit Trail is created in the Date cell.

‘‘After-midnight’ hours are recorded on the day after the last After-midnight’ hours are recorded on the day after the last clock-in and cause two calculation errors in clock-in and cause two calculation errors in redred … …

By selecting ‘Midnight X-Over’,By selecting ‘Midnight X-Over’, the first Time Stamp of the next day irst Time Stamp of the next day is moved to the previous day, and the errors disappear.is moved to the previous day, and the errors disappear.With a right mouse click on the first blank cell of the first With a right mouse click on the first blank cell of the first

work day, the ‘Add or Modify Time Stamps’ menu appearswork day, the ‘Add or Modify Time Stamps’ menu appears

Absences are recorded in columns N-Q by a right mouse click Absences are recorded in columns N-Q by a right mouse click on the date for ‘Absence 1’ or ‘Absence 2’ (column N or P)on the date for ‘Absence 1’ or ‘Absence 2’ (column N or P)

Enter value for ‘Duration in Hours’ - press keyboard ‘Enter’ key -Enter value for ‘Duration in Hours’ - press keyboard ‘Enter’ key -then chose a code in ‘Select a Reason’ from the drop down menu …then chose a code in ‘Select a Reason’ from the drop down menu …

Click on ‘Apply to ALL employees’ and …Click on ‘Apply to ALL employees’ and …… … select Yes or No. select Yes or No. Note: ABSENCE Duration value is added to ‘Net Hours’.Note: ABSENCE Duration value is added to ‘Net Hours’.

Absence duration is added to Hours Clocked, with result in Net Hours. Absence duration is added to Hours Clocked, with result in Net Hours. Totals-A at the bottom shows all Absences in the Active PeriodTotals-A at the bottom shows all Absences in the Active Period

‘‘Corrections’ are made in columns R-S with a right mouse click on Corrections’ are made in columns R-S with a right mouse click on a cell in column R. This column does not change ‘Net Hours’.a cell in column R. This column does not change ‘Net Hours’.

This function is for recording hours that do not change Time Sheet results.This function is for recording hours that do not change Time Sheet results.Note: ‘Correction’ values Note: ‘Correction’ values do not effectdo not effect Net Hours value. Net Hours value.

‘‘New Records’ holds Time Stamps that cannot be New Records’ holds Time Stamps that cannot be imported into Time Sheets for various reasons . . .imported into Time Sheets for various reasons . . .

‘‘Unknown Badge’ means an ID-Badge has been used for clocking-in and Unknown Badge’ means an ID-Badge has been used for clocking-in and clocking–out, but the Badge has not been registered to an Employee. clocking–out, but the Badge has not been registered to an Employee.

‘‘Search Errors’ allows several conditions to be reported, Search Errors’ allows several conditions to be reported, such as Missing Time Stamps & Absent without Reasonsuch as Missing Time Stamps & Absent without Reason

Chose the required parameters and select Go!Chose the required parameters and select Go!

‘‘Absent without Reason’ reportAbsent without Reason’ report

The ‘Search Errors’ report is saved in ‘Clocking Errors’ until requested againThe ‘Search Errors’ report is saved in ‘Clocking Errors’ until requested again

‘‘Show Summary’ generates a report for all EmployeesShow Summary’ generates a report for all Employeesfor the dates displayed in the Control Panelfor the dates displayed in the Control Panel

‘‘Summary’ report provides a single line overview per EmployeeSummary’ report provides a single line overview per Employeewhich can be exported to an external Excel file with a click on line 3which can be exported to an external Excel file with a click on line 3

Several ‘Correction Codes’ are initially providedSeveral ‘Correction Codes’ are initially provided

Codes can be added, or deleted, as required.Codes can be added, or deleted, as required.

‘‘Print Time Sheets’ report can be generated whenever required Print Time Sheets’ report can be generated whenever required for the dates set in the Active Periodfor the dates set in the Active Period

Right click on centre of displayRight click on centre of displayand select one, or more, Employeesand select one, or more, Employees

Select Go! and the Time Sheets report will be createdSelect Go! and the Time Sheets report will be created

To copy the report into an external Excel fileTo copy the report into an external Excel fileright mouse click on the screen and select Export right mouse click on the screen and select Export