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TICK, TOCK! WHERE DID TIME GO: TIME MANAGEMENT
Hilda Cuthbertson, CCCII, ICM Fellow
Court Consultant
Bojorquez Law Firm, Austin, Texas
OBJECTIVES
Discuss the social media and the web.
Describe the different generations in the workplace.
Identify ways employees waste time in the workplace.
Discuss why employees waste time in the workplace.
Identify who waste the most time in the workplace.
Identify time management skills.
Computers
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CELL PHONES
INTERNET
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SOCIALNOMICS
The value created and shared via social media and its efficient influence
on outcomes [economic, political, relational, etc.].
Simply put: Word of Mouth on Digital Steroids!
• Social Revolution video
Did You Know?
• According to Socialnomics and other web sources, volumes of new data and photos are uploaded continually.
• Web surfers are bombarded with millions of new pictures, tweets and articles every day.
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Did You Know?
• More than 1.1 billion active Facebook
users upload 350 million photos daily.
• More than 100 hours of video join
the YouTube database every
minute.
• We now have access to more than two Zettabytes of data worldwide as of 2011.
How Do People
Waste Time at Work ?
Biggest and Number 1
Distraction in the
work place
64% !!
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ON LINE GAMES
STREAMING VIDEOS
FANTASY FOOTBALL
UNSAVORY SITES
ONLINE SHOPPING
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Computer Chatting
Long Lunch Breaks
OFFICE PRANKS
Other Workplace Distractions
Personal phone calls – landline or cellphone
Searching for new job opportunities
Gossiping
Checking personal email
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Social Media Networks
• Tumblr ‐ 57%
• Facebook ‐ 52%
• Twitter ‐ 17%
• Instagram ‐ 11%
• SnapChat ‐ 4%
Workplace Distractions TIME WASTED % OF EMPLOYEES
< 1 HOUR 39 %
1 TO 2 HOURS 29%
2 TO 5 HOURS 21%
6 TO 10 HOURS 8%
10 + HOURS 3%
WHAT IS THE IMPACT?
• An employee works 2,080 hours per year (260 days).
• This person is in the top bracket of time wasters.
• The employee wastes 520 hours per year:
• 25% of the employee’s total hours at work are spent on unproductive activities.
Result: Costs to your organization.
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Salary. Com Survey Says: Employees waste time because:
34% ‐ Not Challenged
34% ‐ Work Long Hours
32% ‐ No incentive to work harder
30% ‐ Unsatisfied with Work
23% ‐ Just Plain Bored
18% ‐ Low Wages
Who Wastes The Most
Time At Work?
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Work Place Generations
Traditionalist – Prior to 1945
Baby Boomers – 1946 to 1964
Generation X – 1965 to 1981
Millennials/Gen Y – 1982 to 2004
Traditionalists – Oldest GenerationLeadership Style:
Direct
Command/Control
Interactive Style: Formal style of communication is appreciated
Feedback & Rewards: Job well done
Message that Motivate: “Your experience is respected.”
Work & FamilyView work as an obligation
Baby Boomers – Largest Generation
Leadership Styles:
Consensual or Collegial
Interactive Style:
Enjoy working in teams
Feedback & Rewards:
Job title and monetary rewards are important
Messages that Motivate:
“You are valued.”
Work & Family Life:
Work to Live
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Gen X – Smallest Generation
Leadership Style: Like to ask questions to make sure they are doings things the right way.
Interactive Style: Entrepreneurial work environment where everyone is the same.
Feedback & Rewards: Prefer the freedom to do their job.
Message that Motivate: “Do it your way.”
Work & Family Life: Invented term – “work life balance”
Millennials – Gen YLeadership Style:
To be determined – communicate thru Technology
Interactive Style:
Thrive on participative interaction
Feedback & Rewards:
Immediate is preferred
Message that Motivate:
“You will work with other bright & creative people.”
Work & Family Life:
Enjoy work and Life balance
Job StrengthsTrads Boomers Xers Millennial
Job Strength
Stable
Service
Oriented/Team
Players
Adaptable &
Techno‐literate
Multitaskers &
Techno‐Savvy
Outlook Practical Optimistic Skeptical Hopeful
Authority Respectful Love/Hate
Unimpressed &
Unintimidated Polite
Leadership Hierarchy Consensus Competence Pulling
Together
Relationships Personal
Sacrifice
Personal
Gratification
Reluctant to
Commit
Inclusive
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Job Strengths Trads Boomers Xers Millennial
Time on the
Job
Punched the
clock
Visibility is Key
“Face Time”
As long as I get
the job done,
who cares
It’s quitting time
–I have a real life
to live
Diversity Ethnically
segregated
Integration began Integrated No majority
Race
Feedback No news is good
news
Once a Year
With
documentation
Interrupts and
asks how they
are doing
Wants feedback
at the push of a
button
Work/Life
Balance
Needs help
shifting
Balances everyone
else
and themselves
Wants balance
now
Need flexibility
to balance
activities
Which Generation Wastes The Most Time At Work?
Traditionalists?
Yes or No?
NO!
Which Generation Wastes The Most Time At Work?
Baby Boomers?
Yes or No?
No… waste the least amount
About 41 minutes per day
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Which Generation Wastes The Most Time At Work?
Generation X? Yes or No?
No.. Gen X’ers only waste 1.6 hours per day
Which Generation Wastes The Most Time At Work?
Millennials – Gen Y?
Yes or No?
Yes… Millennials waste the most
2 hours per day
40 hours per month
Motivate for Greater Productivity
Know Your Employees
What makes them tick?
What is important to them?
Establish Rules and Guidelines
Be Fair
Establish Expectations
Skill levels
Measure and Reward Results
Meaningful
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What is Time Management?
The act of planning and
determining how much time
is spent on specific tasks.
Time Management Skills
Organize The
Work Area
Time Management Skills
Update To Do List
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Time Management Skills
Prioritize
Tasks
Time Management Skills
Maintain a
Calendar
Time Management Skills
Stay focused
on tasks
at hand.
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Time Management Skills
Manage Communication
Tools Effectively
QUESTIONS
Email address: hilda@texasmunicipallawyers.com
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