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UNDERGRADUATE COURSE CAPACITY MANAGEMENT
Communication/Training
May 2006
COURSE CAPACITY MANAGEMENT
AGENDA
• Introduction of Team Members• RBS Update • Capacity Management Process
o EMT Roleo Required Course Policyo Categories, Holdbacks & Seat Authorizationso Activities and Timelines
• Screen Demo• Q&A
RBS UPDATE
o New Searchable Master Course Timetable • Search by subject, course, times, days of the
week, instructor, etc.• May 1 Admin View released• June 1 Student and Public View to be
released
o Capacity Management of All Courses• May 29 Target date for implementation
The Enrolment Management Team (EMT) Role
• EMT is responsible for the enrolment management of undergraduate courses.
• All course capacities, including categories, will be approved by EMT annually.
• EMT has approved course capacities for upcoming Fall/Winter session.
• Courses reaching approved capacity during registration will follow the EMT process for change requests. http://www.mcmaster.ca/uts/ssr/EnrolmentManagement.pdf
Required Course Policy
• “Every effort will be made to accommodate students in required courses such that their program of study is not extended.”
• Students who need a required course once released capacity has been reached, may be accommodated via a ‘hold back’ seat that you give by a seat authorization.
• Important to follow this policy for successful course capacity management http://www.mcmaster.ca/vpacademic/required.pdf
Categories, Holdbacks & Seat Authorizations
• Some courses have been sub-divided into Categories – most courses do not have categories.
• Holdbackso Set to 5% of total seats approved for course. o Exceptions: Engineering, Nursing, Midwifery and Bachelor of
Health Science holdback is 0%
• Seat Authorization = Giving of Holdback Seat• Example:
Total seats approved for course = 100 in Day Term 1Category Total Avail HoldbackCAT1 40 38 2CAT2 40 38 2OTH 20 19 1
Activities and Timelines
Activity DateCapacity Management Screens open May 29 (Target)
Departments review capacities, categories and holdbacks
May 29 - June 10
Faculty review of Level 1 course capacities June 1
Undergrad SOLAR registration opens June 12
Departments regularly monitor courses and grant Seat Authorization per policy
Throughout registration and Drop&Add period
NOTE:•Control WILL NOT pass to instructors when classes begin•There will be no reports sent by Scheduling.•Requests for capacity changes must follow EMT Process
SCREENS FOR COURSE CAPACITY MANAGEMENT
• Screens for course capacity management are existing ADWEB screens with minor changes o Limited enrolment statistics
• by subject/type• by course
o Seat authorizations by studento Unused seat authorizations
• Required Permissions/Waivers screens have not changed
Q&AQ&A
Access www.mcmaster.ca/uts/ssr for copies of presentation, policies and guidelines
Questions??: Contact sched@mcmaster.ca
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