User Guidelines For Registration of Contractors Guidelines For Registration of Contractors Catalogue...

Catalogue no.: M123/2014-PDF

Public Works Department

User Guidelines

Registration of Contractors

Background

This document allows for a printed version of the Registration of Contractor (Public Work Division Maharashtra) User

Manual, which is an integral part of the eROC Software. The online user manual is a Help file within the software.

The user automatically downloads the online user manual Help file while browsing the ROC web application.

Reproduction

This document may not be reproduced in whole or in part in any form for educational or nonprofit uses, without

special permission, provided acknowledgment of the source is made. Public Works Department, Government of

Maharashtra would appreciate receiving a copy of any publication that uses this report as a source. However, some

of the materials and elements found in this report are subject to copyrights held by other organizations. In such

cases, some restrictions on the reproduction of materials or graphical elements may apply; it may be necessary to

seek permission from the author or copyright holder prior to reproduction. To obtain information concerning

copyright ownership and restrictions on reproduction, please contact Public Work Department ITCC Nagpur.

Disclaimer

The materials are provided "as is" without any express or implied warranty of any kind including, but not limited to,

warranties of accuracy, completeness, merchantability, non-infringement of intellectual property, or fitness for any

particular purpose. In no event shall PWD be liable for any damages whatsoever (including, without limitation,

damages for loss of profits, business interruption, loss of information) arising out of the use of or inability to use the

materials, even if PWD has been advised of the possibility of such damages. PWD also does not warrant that the

functions contained in the materials will be uninterrupted or error-free, those defects will be corrected, or that this

site or the server that makes it available are free of viruses or other harmful components. You understand and agree

that any materials downloaded or otherwise obtained through the use of the site is at your own discretion and risk

and that you will be solely responsible for any damage to your computer system or loss of data that results from the

download of materials. PWD does not make any warranty regarding any goods or services purchased or obtained

through the site or any transactions entered into through the site.

Sr. No. Titles

1 Introduction

2 KYC Registration Process

3 Annexure A (General Contractor), Appendix C (Un-employed)

4 Committee Scrutiny Process

5 Approving Authority Authentication Levels

6 Registration issuing authority

1. Introduction

Public Works Department registers Civil Contractors for execution of works and issues registration certificates to

Other departments use the same registration certificate to allot civil works to them.

Depending on the applied class for registration the documents submitted by contractors are checked at different

levels like EE/SE/CE and Government. Verified documents are submitted to the competent authority for issue of

Registration Certificate.

This whole process takes lot of time; often the contractors are not aware about the status of registration.

To speed up the process of registration of contractors, simplified online process of the registration is proposed

as below

Click here, to initialize e-Registration Process

On click of Register New Button following screen will appear.

Please read the

instructions and click on

Registration HERE

2. KYC Registration Process

Fill the Know Your Company form:

Type: (Please select the type carefully):

For Contractor: Civil (Regular) / Retired Engineers / Construction Supervisor / Interior Decorator / Modular Furniture / Architect.

For Unemployed Engineer

Please select type

carefully

Email id is user id for

this software

You will get following screen. All the correspondence is done via email. Hence proper and correct mail id is very

important aspect.

The applicant needs to activate the provided email id.

Please click on submit new

button to proceed further.

The applicant receives the system generated email from eROC system.

After login, following screen appears. All the KYC details along with online portal charges button.

Click here to edit any KYC data. After

submission, KYC data cannot be edited

After Checking KYC details, please click here to

pay Online Portal fee Rs 1000/-

The following screen appears to pay online portal fees.

Click here to select

Payment Mode.

Click here to

confirm the

payment.

Click here to print the payment receipt

3) Annexure A

Contractor will login the site and fills the Annexure A form where he need to fill his/her details along with company registration and TAXs details etc.

Click on save & proceed.

List of documents to be enclosed. Please read all the instructions.

Please click on

Register New to

proceed further.

Appendix C (Un-employed Engineer):

If the applicant selects Un-employed engineer then Appendix C will appear.

Click on save & proceed.

Please click on Register New to

proceed further.

Click here to view

appointment dates.

Book appointment: After submission, contractor will click on “Please click here for make appointment with PWD committee for document verification”.

Click here to book

appointment.

Applicant will receive the System generated mail.

Applicant will visit the committee with all concerned original document, and its two Xerox attested copies with

payment receipt.

Please ensure to check e-mail ID for further correspondence and information.

Please Login to your account to pay balance portal fees and registration.

Click here to select Online

Click here to confirm

the payment.

Click here to print the payment receipt

Click here to pay registration fees

online.

Click here to select Online

Click here to confirm

the payment.

Click here to print

payment receipt.

Click here to print

Provisional Certificate.

This is one time facility.

4) Committee Scrutiny Process and Committee Formation:

At District level a document scrutinizing committee comprising 2 Executive Engineer and 2 Divisional Account

officer will work on designated days at District Head quarter.

The committee will login. Scrutiny of online submitted documents with original will be done according to waiting

list of contractors,

Documents like work done, quantity etc will be sent to respective authorities for confirmation.

After confirmation, the committee shall update the record in next sitting.

Once this activity is completed then the case will be recommended online to the competent authority like

SE/CE/Govt. level for approval or approved at EE level as per his competency.

5) Approving Authority Authentication Levels:

The case will be forwarded according to the class of applicant.

Approving Authority person are authorize one to reject and accept the contractor any of the document.

If Approving Authority rejects the contractor case, then Approving Authority needs to fill the reason for

rejection.

After rejection from Approving Authority, case will again automatically come at committee end.

If Approving Authority will accept the case and approved it then case will forward to respective Executive

Engineer.

The status of application of registration will be informed to the applicant via email.

6) Registration issuing authority:

Executive Engineers are authorized to generate the certificate after receipt of approval from the Approving

Authority.

Executive Engineer will generate the Registration Certificate with Digital Signature.

Without Digital Certificate, Registration certificate is not valid.

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