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V5.2016 Update 08 – Release Notes
Table of Contents New Features .................................................................................................................................................................... 2
Assessment ................................................................................................................................................................... 2
Student Name Column Frozen .................................................................................................................................. 2
Assessment Marksheet Protection Change [IM050732] .......................................................................................... 3
DTM ............................................................................................................................................................................... 4
DTM ASCII Import Log Maintenance Updated .......................................................................................................... 4
Third Party API .............................................................................................................................................................. 5
New APIs for viewing the Timetable and Suspended Classes in Cover .................................................................... 5
Resolved Issues ................................................................................................................................................................. 6
Administration .............................................................................................................................................................. 6
Analysis ......................................................................................................................................................................... 8
Assessment ................................................................................................................................................................... 9
Attendance .................................................................................................................................................................. 10
Behaviour .................................................................................................................................................................... 11
Behaviour (Pathways) ................................................................................................................................................. 11
Census ......................................................................................................................................................................... 12
Census SWF ................................................................................................................................................................. 12
Communication ........................................................................................................................................................... 13
Cover ........................................................................................................................................................................... 14
Curriculum ................................................................................................................................................................... 15
Dashboard ................................................................................................................................................................... 16
Diary ............................................................................................................................................................................ 17
Dinner .......................................................................................................................................................................... 18
Document Management System ................................................................................................................................ 19
DTM (Data Transfer Module) ...................................................................................................................................... 20
Exams .......................................................................................................................................................................... 21
Framework .................................................................................................................................................................. 22
MCAS ........................................................................................................................................................................... 23
MCAS (Admin) ............................................................................................................................................................. 23
Reporting..................................................................................................................................................................... 24
Support........................................................................................................................................................................ 25
Virtual School .............................................................................................................................................................. 26
VLE (Admin) ................................................................................................................................................................. 27
V5.2016 Update 08.1 Release Notes 1
Introduction
This document contains an End User version of the Release Notes for the Bromcom MIS Software for Version 5. The
Release Notes contain details of the latest updates, fixes and new features that have been implemented in this
release. An enhancement is either an improvement we have added or a new feature. Some of these are user requested, but most are enhancements we make to improve the software. This document contains the Release Notes for V5.2016 Update 08 What is an Update? When an enhancement is requested or an issue is found, the details are sent to the Development Team. Once they have made the enhancement or fixed the issue an update is created. This update can contain one or many fixes, for one or many modules, it is then tested by the Testing team and released either to be included into the next Build, (if there is one imminent), or it is passed as an Update to be deployed by the Support Team who will contact you and arrange a mutually agreeable time to apply the Update. Each of the issues listed here has been fixed with the latest Update.
1. Server side Installers: a. MIS 5.2016.8
2. Client side Installers: a. Timetable V1.15.34.0 b. Behaviour Pathways V3.2.27.0
V5.2016 Update 08 Release Notes 2
New Features
Assessment
Student Name Column Frozen
Teacher Assigned Curriculum Assessment Marksheets
The Student Name column has been frozen so that the names are still visible when scrolling to the right.
V5.2016 Update 08 Release Notes 3
Assessment Marksheet Protection Change [IM050732]
Assessment > Templates > Assessment Sheets List
The Assessment Marksheets have been enhanced so that a column can be protected to prevent it from re-
calculating and overwriting results already entered. This option is automatically set to protect by default on data
entry columns and will display as a padlock.
To remove the protection, right click on either the cell to unprotect that cell only or the column header to unprotect
the whole column. Once done the padlock symbol will be removed and a new entry can be made within the cell.
V5.2016 Update 08 Release Notes 4
DTM
DTM ASCII Import Log Maintenance Updated
DTM ASCII Import Log
Logs for the import were not being maintained and were becoming larger every day. Now logs older than 2 weeks
are removed when a full import is run.
V5.2016 Update 08 Release Notes 5
Third Party API
New APIs for viewing the Timetable and Suspended Classes in Cover
TimeTableRaw
This will allow users to see the original timetable entry and the related cover information at the same time. This is
different to the Timetable API which only shows you 'what is the timetable right now.
Suspended Classes
Allows you to retrieve a list of classes, the days they are suspended for and which periods are effected.
V5.2016 Update 08 Release Notes 6
Resolved Issues
Administration
Reference(s) Affected Area(s) Issue Description
IM049713 Administration > Community > Students > Re-
admit
In the student selector searching for the student
by same course year and tutor group the student
was not appearing and the course year and tutor
group of the student was not changing.
IM050942 Administration > Routines > Export Student
Details via CTF
Was not able to produce a CTF Export, due to
change on cache manager.
IM050952 Administration > Community > Students >
Behaviour
Could not delete Events or edit detentions.
IM051014 Administration > Routines > Import Student
Details vis CTF
It was not possible to import student Proficiency
in English data using a CTF unless all pupils in the
file had a value.
IM051120
IM051123
Administration > Community > Students >
Behaviour
Was not able to edit detentions without a room.
IM050454 Administration > Community > Students >
Student Selection
The Search Student functionality is now working
for Students with multiple Enrolments types and
Active on specific date.
IM050709 Administration > Community > Students >
Contacts
Some contacts were not being deleted.
IM050697 Administration > Routines > Manual Data
Import/Export
Was giving an error when importing Staff
personal details.
IM050263 Administration > Housekeeping > Merge Staff Was giving a Fixed Foreign Key Error for
DNR_DinnerRegisters.
IM050645 Administration > Community > Students >
Timetable and Groups > Print
Was displaying an empty page.
IM050882 Administration > Reports > Staff Data Check
Report
Declared Disability was showing the wrong
information.
IM050652 Administration > Community > Students >
Timetables & Groups
Gave error when adding membership records.
IM049967 Administration > Maintenance > User Defined
Fields
A space at the beginning or end of the UDF name
was causing an issue when used in reporting.
IM050706 Administration > Community > Students > Exams Was displaying the wrong Exam levels.
IM051153 Administration > Community > Students > On
Report
On Report page was crashing on save when
comments or description contained characters
with accents e.g. é.
IM051116 Administration > Community > Students >
Timetable
Print timetable was displaying an empty
timetable.
IM051237 Administration > Routines > Manual Data
Import/Export
Was giving an error message when importing
User Defined Field file with multi line text and a
large amount of data.
IM051067 Administration > Community > Students >
Support
There was an issue with the deletion of
documents.
IM051469 Administration > Community > Students > English Proficiency & First Language Issue. If a
student who has first language as English, and
also has English proficiency as "Not Yet
Assessed" the system will remove any
proficiencies present.
IM051487 Administration > Routines > Export Student
Details via CTF
Ethnicity Refused was displaying as REF instead
of REFU.
IM050483 Administration > Community > Students > Basic When updating telephone the number category,
V5.2016 Update 08 Release Notes 7
Data > Telephones
Administration > Community > Contacts >
Telephones
Administration > Community > Staff > Contact
Details > Telephones
the instant and modified by fields are not
changed.
IM051423 Administration: Student > Behaviour &
Behaviour: Student Events > Search
There was a Performance issue when using the
search option.
IM051355 Administration > Community > Staff > Delete Error message has been updated to give more
details.
IM051576 Administration > Community > Staff > Personal
Details
There was an error when importing a NI number.
IM051291 Administration > Community > Students > Key
Data
Was not able to save a UPN or ULN for a leaver
student with same Start and End Date
IM051342 Administration > Community > Students >
Timetable & Groups > Class Memberships
Changes to class memberships via the
timetable/groups panel were not executing the
changes to learning aims related to those classes
IM051322 Administration > Community > Students >
Timetable & Groups
Unable to view Timeline Mode for particular
student, this was due to there being 2 classes on
the system with the same name but a different
date range within the same academic year
IM051275 Administration > Community > Students >
Timetable & Groups
When the default parameters were used within
curriculum > timetable report, these parameters
come caused an issue when clicking Print
Timetable option in Admin.
IM051681 Administration > Community > Students >
Exclusions
Now only shows exclusions created in the
current academic year. Permanent exclusions
created in previous academic years with no end
date were previously shown as well.
V5.2016 Update 08 Release Notes 8
Analysis
Reference(s) Affected Area(s) Issue Description
IM050773 Analysis > Attendance Analysis Filter conditions not working correctly.
IM051209 Analysis > Reports > Venn Analysis Report Was not completing because of a sub query
error.
IM051030 Analysis > Analysis > Headline Figures Level 6 KS2 marks should not be considered
from 2016-17 academic year.
V5.2016 Update 08 Release Notes 9
Assessment
Reference(s) Affected Area(s) Issue Description
IM049752 Assessment > Reports Assessment reports were not displaying data for
Leaver Students as the year group selection did
not include leaver years.
IM050934 Assessment > Routines > Import Assessment
Data
Gave an Error when empty results were present
in the import file.
IM051212 Assessment > Reports > View Grades by Student
Report
View grades by student report was not listing
the main tutor every time.
IM051234 Assessment > Templates – Tracking Templates It was not possible to update Template columns
using the filters to have Year Group set to Same
As template from any other year group. Also
when editing formula columns, it was not
showing other data entry and data review
formula columns correctly in the dropdown for
input columns.
IM051240 Assessment > Templates > Tracking Templates
Assessment > Components > Grade Sets
Assessment > Templates > Assessment Sheets
List
System was throwing an exception when trying
to open a Marksheet. This was due to the fact
that a Grade set that was used in the template
had been deleted. A validation message has now
been added when deleting a grade set to check
if it was used in any of the Assessment Types.
IM051183 Assessment > Headline Figures > Student List >
KS2 Eng & Maths
KS2 Eng & Maths were not showing under
Att8/Prog8 category.
IM051054 Assessment > Housekeeping > Results Transfer The validation message was displaying the
wrong information.
IM049418
IM050795
Assessments > Templates > Export to Excel The Colours given in the data review columns
were not showing in the excel export.
IM050844
IM051281
IM051367
Assessment > Curriculum Assessment Sheets Curriculum assessment sheets were showing all
additional columns ticked even though they had
not been ticked.
IM051503 Assessment > Components. Grade Set There was an error when Updating a Grade Set
when there already was an empty value in the
Grade Set (not 0).
V5.2016 Update 08 Release Notes 10
Attendance
Reference(s) Affected Area(s) Issue Description
IM051112 Attendance > Registers > Student Attendance
Status
Was showing two marks for each student
where there were two teachers for the same
class for the same teaching period.
IM050664 Attendance > Reports > Fire Drill A Withdrawal Group is now end date
effective for Fire Drill reports, displaying
students within the date range.
IM048647 Attendance > Routines > Bulk Attendance
Update
Bulk Attendance Update was not working for
Withdrawal Groups.
IM048849 Attendance > Registers > Amend Class/Group
Attendance
Was not able to enter attendance marks using
an iPad.
IM049076 Attendance > Reports Was displaying multiple selectors on the same
page.
IM050741 Attendance > Reports > Student Attendance
Report
Incorrect attendance shown in Student
Attendance Report.
IM051419 Attendance > Reports > Lateness by
Class/Course Report
All the check boxs in the Period check box
group were not selected by default.
IM051452 Attendance > Reports > Attendance History
Report
Attendance History Report was showing the
incorrect Pupil Premium Information.
V5.2016 Update 08 Release Notes 11
Behaviour
Reference(s) Affected Area(s) Issues Description
IM051164 Behaviour > Behaviour > Student Events Was unable to view classifications on behaviour
event record.
IM051278 Behaviour > Maintenance > Outcomes Was not able to save an outcome without a
detention type.
IM051255 Behaviour > Maintenance > Actions > Edit Event Links were not showing End Dates.
IM051226
IM051315
Behaviour > Maintenance > Actions When an Action was ended, but still had an active
category the system was throwing a page error.
IM050844 Behaviour > Maintenance > Detention
Scheduling
When a detention was scheduled with the
Teacher Room option and the teacher does not
have a room associated the system should save
the location as empty rather than default.
IM051042 Behaviour > Behaviour > Student Events > Edit
Event
Review Required events were not processing.
IM051195 Behaviour > Maintenance > Event Alerts The error message ‘Address not valid’ was given if
there was no School e-mail within the system.
This message has been replaced and now says
‘Unable to send Behaviour Event Alerts as no
School Email Address found’.
IM049273 Behaviour > Behaviour > Automated Events Automated Events were not appearing as
processed when events were created manually
from this page.
IM051638 Behaviour > Maintenance > Detention
Scheduling
If a particular Detention Type was linked to only
Outcomes, then the outcome list was not shown
in the Escalated Events/Actions/Outcomes section
Behaviour (Pathways)
Reference(s) Affected Area(s) Issues Description
IM051102 Behaviour > Pathways Pathways was opening giving a message Object
ref on getByCategory error.
V5.2016 Update 08 Release Notes 12
Census
Reference(s) Affected Area(s) Issues Description
IM051536
IM051474
Census > School A duplicate class in the system stopped the
Census from being saved or validated.
IM051713 Census > School A student had a DOB of 01/09/2014, when the
Census is run we consider all student's DOB as of
31/08/2016, hence this student should be aged 1.
When the Census was generated the system was
showing the student as age 1, however, when
Validate button was clicked the age was changed
to 2.
Census SWF
Reference(s) Affected Area(s) Issues Description
IM051357 Census > School Workforce Contract information was not showing for some
staff.
V5.2016 Update 08 Release Notes 13
Communication
Reference(s) Affected Area(s) Issues Description
IM050730 Communication > Maintenance > Watchlists If there were multiple students selected for a
Watchlist and for one of them the HOY was to be
notified, the system was sending an e-mail to the
HOY for the other students as well.
IM051308 Communication > Communication > Send New
Messages
Recipient was missing from e-mail list. This was
happening when a student has two contacts and
one of them is selected for Parent Responsibility.
V5.2016 Update 08 Release Notes 14
Cover
Reference(s) Affected Area(s) Issues Description
IM050008 Cover > Reports > Cover Sheet Report Absence reason was not showing in Chart format
if the staff of the room event has only
NONABSENT and FREE sessions.
IM051012 Cover > Reports > Cover Sheet Report The Cover Sheet Report was showing duplicated
records when cover was arranged for a teacher
who was assigned to two different class/tutor
groups in one slot with different rooms.
V5.2016 Update 08 Release Notes 15
Curriculum
Reference(s) Affected Area(s) Issues Description
IM049909 Curriculum > Routines > Bulk Group Assignment Roll head was not vertically high enough to see
the full name of the class. Chrome only.
IM050853 Curriculum > Reports > Room Groups Timetable
Report
Cover changes were not reflecting on Room
Group Timetable report when Exam Room and
Special Event type Room were added for cover.
IM050973 Curriculum > Pastoral > Faculty When a faculty name or description was changed
it was not showing.
IM051013 Curriculum > Curriculum > Reporting Groups When there is no Attainment Level it was
appearing in other attainment sets when it should
not.
IM051251
IM051214
IM051370
IM051374
Curriculum > Report > Staff Group Timetable
Report
Was showing a No valid pattern model available
between the given date interval error message
when the staff option was selected.
IM051272 Curriculum > Pastoral > Departments Department Definitions were not being updated.
IM051300 Curriculum > Curriculum > Withdrawal Groups When a student was added to a withdrawal group
after they had been allocated support staff, the
group shown for the teacher was the old one and
could not be updated.
IM051475
IM049327
Curriculum > Curriculum > Classes > Student
Membership
When removing editing or transferring students
from one class to another, the support timetable
entries were not updated to show the new class.
IM051231 Curriculum > Curriculum > Classes Changing a class end date was not altering the
timetable date.
IM051582 Curriculum > Curriculum > Classes > Associated
Staff
Class could not be opened if there were multiple
staff timetable classes
V5.2016 Update 08 Release Notes 16
Dashboard
Reference(s) Affected Area(s) Issue Description
IM050869 Dashboard > My Calendar Withdrawal Group timetables were not shown
correctly.
IM050921 Dashboard > Missing Registers Was not directing to the correct page.
IM050823 Dashboard > Calendar and Withdrawal Group Removed teachers were still displaying.
IM051138 Dashboard > Detention Was not loading.
IM051505
IM051397
Dashboard > My Calendar The Split register session was redirecting
teachers to the Photo view, even though their
settings were for the Default view.
IM051297 Dashboard > Insights > Assessment Widget Student List is not displaying if there was a +
symbol in the grade name.
IM051515 Dashboard > My Calendar/Missing Registers My Calendar/Missing Registers widgets was not
showing the last period of the day for certain
members of staff who had a double period
spread over different rooms.
V5.2016 Update 08 Release Notes 17
Diary
Reference(s) Affected Area(s) Issue Description
IM050756 Diary > Diary > School Diary If an all-day event with a time range of 00:00 to
23:59 was selected it was not showing as all day in
the scheduler. This was the same in Individual
View in Room Bookings.
V5.2016 Update 08 Release Notes 18
Dinner
Reference(s) Affected Area(s) Issue Description
IM051341 Dinner > Reports > Dinner Account Statement Report was not loading.
V5.2016 Update 08 Release Notes 19
Document Management System
Reference(s) Affected Area(s) Issue Description
IM051111
IM051131
IM051144
IM051149
IM051165
My Documents > MCAS Scheduled Reports Reports could not be deleted.
V5.2016 Update 08 Release Notes 20
DTM (Data Transfer Module)
Reference(s) Affected Area(s) Issue Description
IM050680
DTM ASCII Timetable Import Timetable entries were not updating when the
room information of an already existing timetable
entry was updated..
N/A DTM ASCII Import Logs Logs for import were not being maintained and
were becoming larger every day. Now logs older
than 2 weeks are removed when a run full import
is run.
V5.2016 Update 08 Release Notes 21
Exams
Reference(s) Affected Area(s) Issue Description
IM051102
IM049807
IM046965
Exams > Reports > Seating Plan Exam seating plan report was putting the last row
of any room onto a second page
IM050706 Exams > Reports > Results by Student & Results
Overview
Exam Results by student for summer 2016 was
showing the new point scales instead of
applicable point scale
IM051206 Exams > Candidates > Assign UCI and Candidate
Numbers
Was displaying wrong message when assigning
UCI & Candidate Numbers
IM050775
IM051003
Exams > Maintenance > Exam Rooms There was an issue when saving
IM050141 Exams > Reporting > Candidate Labels Was giving an error when run
IM051380 Exams > Reports > Candidate Labels Report Was not sorting correctly by seat
IM049273 Exams > Reports > Seating Plan Report Several issues:
The Column header was not clear
The text was too small
The Report header name and school name were
missing.
The Start Time for the exam is now displayed
separately as Date: dd/mm/yyyy StartTime: 00:00
IM051213 Exams > Candidates > Assign UCI and Candidate
Numbers
There was an issue assigning UCI numbers
V5.2016 Update 08 Release Notes 22
Framework
Reference(s) Affected Area(s) Issue Description
IM050715 Framework > Top Bar > Search Was not showing YG, Teacher and Subject
information for the GROUPS option
V5.2016 Update 08 Release Notes 23
MCAS
Reference(s) Affected Area(s) Issue Description
IM050889 MCAS > Timetable Was not displaying if the period display was
empty.
IM051135 MCAS > Assessment Results Curriculum Assessment Results were not
displaying correctly.
IM051021 MCAS > Messages Now displays a - as a message subject when
there is none, so the user can click it to view the
message contents.
IM051218
IM051467
MCAS > Attendance Attendance was showing all periods regardless of
what had been selected in the MCAS Admin
settings.
MCAS (Admin)
Reference(s) Affected Area(s) Issue Description
IM049264
IM049837
IM050704
MCAS Admin > Reports > User Account Report Was not able to download the User Report using
Chrome.
IM050949 MCAS Admin > Changes were not saving as a space character
was used, this has now been updated to accept a
space character.
V5.2016 Update 08 Release Notes 24
Reporting
Reference(s) Affected Area(s) Issue Description
IM050678
Reporting > Filters Was unable to save a report with particular run
time filter options having blank values.
IM051230 Reporting > Web Merge Target Grades were not Showing. when the Hide
Rows option was selected.
V5.2016 Update 08 Release Notes 25
Support
Reference(s) Affected Area(s) Issue Description
IM051229 Support > Support > Support Staff Allocation The Support timetable page was displaying the
timetable differently to the
Administratuon>staff>timetable panel
V5.2016 Update 08 Release Notes 26
Virtual School
Reference(s) Affected Area(s) Issue Description
IM050526
Virtual School > Academic Data Transfer >
Behaviour
Outcomes were not being transferred.
V5.2016 Update 08 Release Notes 27
VLE (Admin)
Reference(s) Affected Area(s) Issue Description
IM051530
VLE > Account Settings > e-Mail Placing a full stop after a number in an e-mail
address, caused the system to give an invalid e-
mail address error message.
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