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Weston Solutions Title: Developing Tasks and Work Breakdown Structure Page 01
Audio: To learn how to create a work breakdown structure, let’s look at a really simple example.
Visual: Zoom into title slide.
Audio: We’re going to create a WBS for your client.... Sound: Maria saying “Pleased to meet you!” in background.
Visual: Cut to female client (Maria) and Larry greeting each other.
Audio: ...who is feeling a little hungry....
Sounds: Stomach rumbling, both gasp.
Visual: Maria’s stomach growls, both are surprised.
Audio: ... who wants a peanut butter and jelly sandwich for lunch with a glass of milk.
Visual: Figures move apart and share thought balloon show-ing peanut butter and jelly sandwich and glass of milk.
Audio: Step 1 – Determine the project deliverables. Remem-ber that your entire scope should be encompassed by your list of deliverables.
Visual: Cut to Larry who considers copy as it fades in.
01 02a 02b
02c 03a 03b
Audio: So, for this project, there are two: a peanut butter and jelly sandwich…
Sound: Zooming sound.
Visual: Peanut butter and jelly sandwich zooms in from stage left.
Weston Solutions Title: Developing Tasks and Work Breakdown Structure Page 02
Audio: … and a glass of milk to drink.
Sound: Zooming sound.
Visual: Glass of milk zooms in from stage left.
Audio: Next, divide your deliverables into tasks.
Visual: New copy fades in.
Audio: Use an action verb to describe the activity.
Sound: Different sound for each word that appears (like notes on a scale...)
Visual: Different words fade in at different times.
Audio: For our first deliverable, the peanut butter and jelly sandwich...
Visual: Cut to WBS chart.
Audio: ...the sub tasks might be to gather resources and make the sandwich.
Visual: “Gather resources” and “Make sandwich” fade in under “Peanut bitter and jelly sandwich”.
03c 03d 03e
04a 04b 04c-f
Audio: For the second deliverable, you may break it down into “get a glass”, “get the milk” and “pour the milk.”
Visual: Sections of chart fade in as per audio.
Weston Solutions Title: Developing Tasks and Work Breakdown Structure Page 03
Audio: Now your ready for step three, dividing the work into sub tasks. Let’s look at the first deliverable,
Visual: Cut to Larry considering new heading.
Audio: “Peanut butter and jelly sandwich.”
Visual: Cut to chart highlighting the above.
Audio: The first tasks is to gather resources.
Visual: Zoom in and highlight “Gather resources”.
Audio: Can you break that down farther? If you think about what resources are needed to make a peanut butter and jelly sandwich...
Sound: Sound effect for question mark.
Visual: Question mark fades in over “Gather resources”.
Audio: you could group the resources in two areas: grocer-ies and utensils. So, the sub tasks are, “Get groceries” and “Gather utensils.”
Visual: Zoom out and “Get groceries” and “gather utensils.” fade in.
05 06a 06b
06c 06d 07a
Audio: Next, let’s ask the subdividing questions: Can you divide this into two or more sub tasks?
Visual: Cut to WBS Checklist: Get Groceries. Box and first question fade in.
Weston Solutions Title: Developing Tasks and Work Breakdown Structure Page 04
Audio: Though there are multiple groceries you will need, they aren’t really sub tasks so, we’ll answer “no.”
Sound: Scratchy pencil sound.
Visual: “N” appears in box.
Audio: an you accurately estimate the resources you’ll need to perform the task?
Visual: Second box and question fades in and image changes.
Audio: Yes! Bread, peanut butter, and jelly
Sound: Scratchy pencil sound.
Visual: “Y” appears in second box.
Audio: Can you accurately estimate how long it will take you to complete the task?
Visual: Third box and question fades in and image changes.
Audio: Hmmm…probably, all of the resources are in the refrigerator so, it might take 2 minutes to complete. So, let’s say yes.
Sound: Scratchy pencil sound.
Visual: “Y” appears in third box.
07b 07c 07d
07e 07f 07g
Audio: Will a person who performs this task understand exactly what to do? Visual: Fourth box and question fades in and image changes.
Weston Solutions Title: Developing Tasks and Work Breakdown Structure Page 05
Audio: Hmmm. Maybe, they’ll need the list so, let’s answer no…
Sound: Scratchy pencil sound.
Visual: “N” appears in box.
Audio: … and subdivide into “get bread,” “get peanut butter,” and “get jelly.”
Visual: Cut to WBS chart highlighting second task.
Audio: The second task for the first deliverable, “Peanut but-ter and Jelly sandwich” is “Make the sandwich.”
Visual: Zoom in and highlight “Make the sandwich.”
Audio: Can we divide this task into two or more sub tasks?
Visual: Cut to WBS chart “Make Sandwich”.
Audio: Yes. There might even be a couple of options for this task.
Sound: Scratchy pencil sound.
Visual: “Y” appears in the first box.
07h 08a 08b
09a 09b 10a
Audio: In option 1 you might subdivide this way:#1. Spread peanut butter on one piece of bread.
Sound: Ping sound.
Visual: Cut to “Making the Sandwich Option 1”. First image appears.
Weston Solutions Title: Developing Tasks and Work Breakdown Structure Page 06
Audio: #2. Spread jelly on the other piece of bread.
Sound: Ping sound.
Visual: Second image appears.
Audio: #3. Put the two pieces of bread together.
Sound: Ping sound.
Visual: Third image appears.
Audio: Depending on how the client likes his peanut butter and jelly sandwich, you might also plan the work this way:#1. Put two tablespoons of jelly and one tablespoon of peanut butter in a small bowl.
Sound: Ping sound.
Visual: Cut to “Making the Sandwich Option 2”. First image appears.
Audio: #2. Mix well.
Sound: Ping sound.
Visual: Second image appears.
Audio: #3. Spread the mixture onto one bread slice.
Sound: Ping sound.
Visual: Third image appears.
10b 10c 11a
11b 11c 11d
Audio: #4. Cover with the other piece of bread.
Sound: Ping sound.
Visual: Fourth image appears.
Weston Solutions Title: Developing Tasks and Work Breakdown Structure Page 07
Audio: This is where conversation, asking great questions, and active listening comes into play.
Visual: Cut to Larry and Maria both thinking about the pea-nut butter and jelly sandwich.
Audio: Frequent dialogue with your client will help you understand your client’s needs. Let’s say that through asking great questions...
Sound: Charlie Brown’s teacher talking (male version.)
Visual: Word balloon for Larry fades in.
Audio: ...you learn that your client likes the jelly and peanut butter mixed together. Great!
Sound: Charlie Brown’s teacher talking (female version.)
Visual: Word balloon for Maria fades in.
Audio: But the resources for option 2 look a bit different than those in option 1. For Option 2, you’ll need a small bowl and a tablespoon added to the “gather resources” task.
Visual: Cut to WBS chart and section mentioned above fades in.
Audio: Now, let’s look at the second deliverable and tasks.
Visual: Zoom in on”Glass of Milk”.
12a 12b 12c
13a 13b 14a
Audio: • Can you divide this into two or more sub tasks?
Visual: Cut to WBS Checklist: Glass of Milk. First box and question fades in.
Weston Solutions Title: Developing Tasks and Work Breakdown Structure Page 08
Audio: No. That list pretty much sums it up!
Sound: Scratchy pencil sound.
Visual: “N” appears in box.
Audio: Can you accurately estimate the resources you’ll need to perform the task?
Visual: Second box and question fades in and image changes.
Audio: Yes! A glass and milk.
Sound: Scratchy pencil sound.
Visual: “Y” appears in second box.
Audio: Can you accurately estimate how long it will take you to complete the task?
Visual: Third box and question fades in and image changes.
Audio: ? Yes! 2 minutes to get the glass out of the cupboard, get the milk out of the refrigerator, and pour the milk.
Sound: Scratchy pencil sound.
Visual: “Y” appears in third box.
14b 14c 14d
14e 14f 14g
Audio: Will a person who performs this task understand exactly what to do?
Visual: Fourth box and question fades in and image changes.
Weston Solutions Title: Developing Tasks and Work Breakdown Structure Page 09
Audio: All right. Now, let’s step back and see if our WBS cov-ers everything.
Visual: Cut to entire WBS chart so far.
Audio: It looks like we will have a big mess in the kitchen if we leave it just like this...
Visual: Cut to messy kitchen.
Audio: let’s add another deliverable: Clean up. Can you di-vide this into two or more sub tasks? Yes, we could include:#1. Wash dishes.#2. Dry dishes.#3. Put dishes away.#4. Return jelly, peanut butter, and milk to the refrigerator.
Visual: “Clean Up” appears and each sub task appears as it is mentioned above. (This should have been broken down into 5 individual storyboard slides.)
Audio: Let’s revisit the questions: Can you divide this into two or more sub tasks?
Visual: Cut to WBS Checklist: Clean Up. Box and first ques-tion fade in.
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17a-e 18a 18b
Audio: No.
Sound: Scratchy pencil sound.
Visual: “N” appears in first box.
Audio: Yes…these tasks make it very clear what to do.
Sound: Scratchy pencil sound. Applause.
Visual: “Y” appears in fourth box.
Weston Solutions Title: Developing Tasks and Work Breakdown Structure Page 10
Audio: • Can you accurately estimate the resources you’ll need to perform the task?
Visual: Second box and question fades in and image changes.
Audio: Yes. We’ll need water, soap, a dish cloth, and a towel.
Sound: Scratchy pencil sound.
Visual: “Y” appears in second box.
Audio: • Can you accurately estimate how long it will take you to complete the task?
Visual: Third box and question fades in and image changes.
Audio: Yes. This task will take about 10 minutes.
Sound: Scratchy pencil sound.
Visual: “Y” appears in third box.
Audio: Will a person who performs this task understand exactly what to do?
Visual: Fourth box and question fades in and image changes.
18c 18d 18e
18f 18g 18h
Audio: I sure hope so!
Sound: Scratchy pencil sound. Applause.
Visual: “Y” appears in fourth box.
Weston Solutions Title: Developing Tasks and Work Breakdown Structure Page 11
Audio: Now, looking at our WBS again, let see if we can coordinate anything. I think we can.
Visual: Cut to complete WBS chart.
Audio: We could combine refrigerator trips for tasks 1 and 2 into one trip. You might show that on your WBS like this.
Visual: Red circles appear as shown.
Audio: This was a really simple example of developing tasks and the work breakdown structure...
Sound: Kitchen sounds of dishes clinking.
Visual: Cut to Larry making sandwich.
Audio: ... but, hopefully you can see how the process works...
Sound: Marie saying “Thank you!” in the background.
Visual: Cut to Larry giving Maria the sandwich.
Audio: ...and can transfer the steps to your projects.
Sound: Maria enjoying her sandwich “Mmmmmmm!”
Visual: Cut to Maria eating the sandwich.
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Audio: This process goes a long way to help you organize your project and can be used to create your schedule, budget, project plan, and communicate to your team in the project kickoff ...
Visual: Cut to copy shown above. Each bulleted line fades in as mentioned in audio.
Weston Solutions Title: Developing Tasks and Work Breakdown Structure Page 12
Audio: ...and during the project life cycle.
Visual: Project Lifecycle logo grows from small to size shown above.
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