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What’s Inside the April 15 Workbook?
A Presentation for Part C Service AreasApril 21, 2011
April 21, 2011 2
Agenda Agenda
• April 15 workbook
• Important due dates
• Q & A
• Contact information
April 21, 2011
Part C workbook opened Part C workbook opened
April 15, 2011April 15, 2011
April 2011S M T W T F S 1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
April 21, 2011
April 15 Workbook OverviewApril 15 Workbook Overview
• Monitoring Activities Report (MAR)
• Strand Report
• Results Transmittals
• Determinations
April 21, 2011
Monitoring Activities Report (MAR)Monitoring Activities Report (MAR)
• Six messages:
– Data collection reminder
– Determinations reminder
– Public reporting announcement
– Child Outcome Summary Forms (COSFs) due date
– Parent Training and Information Center info
– Reminder to update unique identification codes (UICs)
• All service areas received all messages
April 21, 2011 6
Strand Report Strand Report
• Strand Report displays local data for indicators reported in the Annual Performance Report (APR )
• Strand Report condensed
– Popular thumbs up/down stays
– Explains if action is required
• Review with your Review and Analysis Process (RAP) Team
April 21, 2011 7
NEWNEW Strand Report NEWNEW Strand Report
April 21, 2011
Results Transmittals Results Transmittals
• Being issued for …
– C-2 Settings in a Natural Environment
– C-3 Child Outcomes
– C-4 Family Outcomes
– C-5 Child Find (birth–1)
– C-6 Child Find (birth–3)
• Due June 15, 2011
8
April 21, 2011
Wait… What’s a Results Transmittal?Wait… What’s a Results Transmittal?
• If a service area does not meet the state target on a results indicator, the local must complete a Results Transmittal
• Results Transmittals:
– Are a form within CIMS in the April workbook
– Guide discussions at the local level between LICC and RAP teams
• How do I know if I have to complete one?
– Look at your Strand Report for a “thumbs down”
– Look at your workbook Tasks List
9
April 21, 2011
NEWNEW Results TransmittalNEWNEW Results Transmittal
10
April 21, 2011
Determinations Determinations
• MDE is required to issue determinations, or a service area report card, once annually; for Part C that’s every April
• MDE cover memo
– March 31 memo from Sally Vaughn
– About Determinations requirements
• 2011 report
April 21, 2011
CIMS Refresher CIMS Refresher
12
April 21, 2011
The CIMS Process The CIMS Process
13
April 21, 2011
Open WB Acknowledge ReportsOpen WB Acknowledge Reports
• Reports must be acknowledged by May 15
• You cannot view reports or complete work in your workbook until you’ve acknowledged your reports
• Where should you start?
– Review MAR
– Review Strand Report – Does my service area have a Results Transmittal(s)?
– Review Determinations Report
14
April 21, 2011 15
Assemble a RAP TeamAssemble a RAP Team
• A CIMS coordinator (special education director, Early On® coordinator, or district designee)
• Parents
• School improvement team or LICC representative
• Service providers
• Data experts or program specialists
• Special education administrators/general education administrators/ISD monitor
April 21, 2011
Complete Tasks with the RAP TeamComplete Tasks with the RAP Team
• Compliance
– Review Strand Report
– Review Determinations
• Results
– Results Transmittals
– C-2, 3, 4, 5, 6
– Complete with your LICC!
16
April 21, 2011
Provide FeedbackProvide Feedback
• After completing tasks, provide feedback, and your workbook will be complete
17
April 21, 2011
Upcoming Due Dates Upcoming Due Dates
• December 2010 workbook
– Progress Report due: June 1
– Request CAP closeout: September 15
• April 2011 workbook
– Acknowledge reports: May 15
– CAPs due: June 15
– Results Transmittals due: June 15
• Updated CIMS calendar available at the CIMS website under “Top Downloads” on the home page
18
April 21, 2011 19
Resources - www.cims.cenmi.org Resources - www.cims.cenmi.org
April 21, 2011 20
Resources - www.cims.cenmi.org Resources - www.cims.cenmi.org
April 21, 2011 21
NEWNEW – Understanding the Strand Report NEWNEW – Understanding the Strand Report
Want to dig deeper into your data?? Want to dig deeper into your data?? Need help understanding your Strand Report?Need help understanding your Strand Report?
•New information on the CIMS Web site (www.cims.cenmi.org) to help service areas access and analyze data
– What does this indicator measure?
– Where can I find my data?
– When was the data collected?
– How was the local target calculated?
•Visit an indicator page under the “Results” or “Compliance” tab on the Web site
April 21, 2011 22
Understanding the Strand ReportUnderstanding the Strand Report
April 21, 2011
Questions?Questions?Questions?Questions?
April 21, 2011 2424
For More InformationFor More Information
• CIMS Website
– http://cims.cenmi.org/
• CIMS Part C Help Desk
– eotweb@edzone.net
– (866) 334-5437
• MDE
– Vanessa Winborne, Early On Coordinator WinborneV@michigan.gov
– Jessica Brady, Education Consultant, BradyJ@michigan.gov
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