View
962
Download
0
Category
Preview:
DESCRIPTION
Citation preview
College of the Holy
Cross
Managing a Campus Environmental Program with a
CMMS System
College of the Holy
Cross
About Holy Cross
• 4 Year Liberal Arts Jesuit College• Located on 174 Acres in Worcester, MA• 33 Buildings for ≈ 2 mil SF• 23 Off Campus Properties• First Building 1844 – Most recent 2008• 2,780 Students• Physical Plant has 140 employees
including Trade Shops, Building Services, Grounds and Construction.
• Chemical Hygiene Officer – No EHS
College of the Holy
Cross
College of the Holy
Cross
What is CMMS?
• Computerized Maintenance Management System
• Also – Asset Management System• System Used to Assign and Track
Maintenance Work• Systems Range from Single PC User
to Web Based World Wide Systems
College of the Holy
Cross
Challenge
• Remember to complete environmental tasks!
• Demonstrate we are in compliance
College of the Holy
Cross
What were our options?
• Do nothing / Cross fingers
• Hire a company to do it all
• Purchase EMS software and do internally
• Utilize our current systems
College of the Holy
Cross
Why did we go down this path?
• Cost $$• Familiarity with existing software• We wanted ownership of our program
College of the Holy
Cross
CMMS Compliance in 4 Easy Steps
College of the Holy
Cross
Step 1 – Define the Regulatory Impacts at
your Institution
• Take a 10,000 foot view of how your campus operates.– Is your program in order or does it
need work?– Do you have a top down commitment?– Do you have a split program?
(EH&S, Public Safety, and Facilities)
– Utilize a consultant if necessary
College of the Holy
Cross
Step 2 – Developing a Compliance Calendar
• From the regulatory review. – Develop a list of activities– Determine the frequency of the
activities– Place the activities into a calendar
(coordinate with academic calendar)
College of the Holy
Cross
Compliance Calendar
College of the Holy
Cross
Compliance Calendar
College of the Holy
Cross
Step 3 – Convert the Calendar into Tasks
1. Review tasks for required information
2. Review PM module of CMMS system for required information.
3. Determine if tasks are facilities or equipment related.
4. Allocate resources.5. Develop a spreadsheet filling in
required information for each task
College of the Holy
Cross
PM Work Order Types
Facility• Training• Filings• Inspections• Licenses
Equipment• Generators• Tanks• Lab Hoods• Acid Waste Tank
College of the Holy
Cross
Task Outline
College of the Holy
Cross
Step 4 - Developing Work Orders
• Aim for efficiency by combining work.
• Plan carefully with timing of work.• Adjust priorities of work
accordingly• Develop new crews if necessary for
administrative work.
College of the Holy
Cross
Assigning Labor
• Selecting the right people!• Work with staff to develop efficient
work practices.• Utilizing the administrative staff.• Collecting feedback!
College of the Holy
Cross
PM Equipment Work Order Generation
College of the Holy
Cross
Equipment List
College of the Holy
Cross
Equipment Details
College of the Holy
Cross
Equipment Readings
College of the Holy
Cross
PM’S Assigned to Equipment
College of the Holy
Cross
PM Facility Work Order
College of the Holy
Cross
Facility Work Order Schedule
College of the Holy
Cross
Work Order Closeout
• Keep all inspection work orders open until written feedback is received
• Create new or child work order for all deficiencies
• Include all deficiency work orders in the same reportable category.
• Pre-determine priority for deficiency work.
College of the Holy
Cross
Monitoring Compliance“Reporting”
• Viewing work orders in your system
• Creating various compliance reports with the system report writer.
College of the Holy
Cross
Work Bench Example
College of the Holy
Cross
Compliance Report Example
College of the Holy
Cross
Evaluating the System
• Enter an annual work order to evaluate and update the system
• Review for academic schedule compatibility.
• Review for deficiency repairs• Additions/Deletions
College of the Holy
Cross
Benefits for your Institution
• Assurance - You know proper tasks are being completed (Peace of mind)
• Shows you have been proactive with compliance
• Be prepared for regulatory audits from state and federal governments
• Safety and compliance attracts students
College of the Holy
Cross
Summary
• Develop support throughout the institution
• Decide on scope• Regulatory impacts• Calendar• Integrate into CMMS• Review annually
College of the Holy
Cross
Questions/Suggestions
John Cannon
College of the Holy Cross
jcannon@holycross.edu
Recommended