How to Make More Hours in the Day: Time Management

Dubuque Circles Initiative Leadership Track Series

TIME MANAGEMENT: HOW TO MAKE MORE

HOURS IN A DAY

PlanAssign ControlEvaluate

KNOW YOUR PACE

PLAN

Type of management needed for type of planningDiff erent types of planning:

Notes and checklists Calendars and appointments Prioritization and goal setting Self-management

TYPES OF PLANNING

“Things which matter most must never be at the mercy of things which matter least”

List tasksAsk yourself, what tasks you need to do and what an

be assigned, delegated or sharedAlign your priorities with those of your organization

and projectOrganize and execute around those priorities

SETTING PRIORITIES

TIME MANAGEMENT MATRIX

To be successful, be sure to understand: What needs to be accomplished Time frames or deadlines The resources available The scope of authority they have

ASSIGN

Write it downOverestimate timeHours in your work dayList the most important tasks fi rst

A = Must get done B = Complete; only after A’s are completed

DAILY “TO DO” LIST

Use the toolsCreate check in pointsAsk questionsFollow up

CONTROL

Daily planning becomes more of a function of daily adapting, of prioritizing activities and responding to unanticipated events, relationships, and experiences in a meaningful way

Take a few minutes each morning to review your schedule

As you overview the day, you can see that your roles and goals provide a natural prioritization that grows out of your innate sense of balance

DAILY ADAPTING

Go back and review your initial goals, milestones and timelines

Did you meet them? If yes, celebrate! If no, identify what happened and correct

EVALUATE

Identify 1 or 2 new actions to beginGet a support partnerBe intentional and consistent with actions for 6 weeksExperience success: actions are now habits Identify 1 or 2 new actions to beginRepeat the process

NEXT STEPS