Pre-deployment Briefing - HMCS Ottawa - February 2017

341

POSEIDON CUTLASS 2017FAMILY BRIEF

Commander Sylvain BelairCommanding Officer

Commander Sylvain Belair

Lieutenant-Commander Chris Rochon

Chief Petty Officer 1st Class Alden Darragh

Command Team

3

Command Intent and Priorities

FAMILIES ARE PART OF OUR TEAM

•People first / Mission always•Support Sailors and families

• Ensure support services are in place and available• MFRC / Padre / Mail / Legal / Medical / Communications

• Ensure families are kept apprised of our activities• Sunday session dates Apr 2 / May 7 / Jun 11 / Jul 9 / Jul

30• Ensure family activities are planned

Leave Travel Assistance (LTA)

• The purpose of LTA is to reimburse CAF members for some expenses paid while on leave to meet a family member.

• Any members sailing with OTTAWA who reside with their dependants and are not normally entitled, will be entitled to claim LTA.

Purpose of LTA

• Family member (hierarchy for LTA)

– Dependant (as defined in CBI 208.997) is a member’s spouse or common-law partner

– In respect of a member who has no dependant, a member’s child

– In respect of a member who has no dependant and no child, the member’s parent

– In respect of a member who has no dependant, no child and no parent, the member’s sibling

Definitions

• Principal Residence

– In respect of a member with a dependant:

• (a) is located:– (i) at the place to which the member’s HG&E were last moved at

public expense;– (ii) at the place of the member’s HG&E on the date the member

enrolled in the Regular Force unless the member has subsequently moved at public expense; or

• In respect of a member without a dependant, a residential property that a family member occupies for more then 183 days in a continuous 365 day period.

Definitions (cont’d)

• Commercial Carrier

– Is any commercial airplane carrier, train or bus carrier.

– Bus must be at least a provincial line, not a local metro transit system.

Definitions (cont’d)

• A member of the Regular Force; or

• A member of the Reserve Force who is both on Class B or C Reserve Service and authorized to move household goods and effects at public expense for the purposes of that Class B or C Reserve Service.

Who is Eligible to LTA?

• The member must be on leave under QR&O Chap 16

• Member has a family member.

• During leave, either the member travels to see a family member, or a family member travels to see the member (Reverse LTA).

• The member provides proof of travel to an authorized destination.

Conditions for LTA

• LTA is authorized in respect of the travel expenses of only one person.

• LTA is authorized once every fiscal year and travelling that spans two fiscal years is deemed to have occurred in the fiscal year in which the travel commenced. A fiscal year runs from 01 Apr XX – 31 Mar XX.

– This Means: If you normally take LTA at Christmas, but use it during the trip, you will not be entitled to a second LTA at Christmas

How Many Persons & How Many Trips?

• In respect of a member with a dependant, LTA is authorized for travel:

– By the member to their principal residence, to a spouse’s or common-law partners' place of duty, or to a third location where a dependant is; or

– By a dependant to the member’s place of duty or to a third location where the member is. (Reverse LTA)

Authorized Destinations – (cont’d)

• In respect of a member without a dependent:

– By the member to a principal residence or to a third location where a family member is; or

– By a Family member to the member’s place of duty or to a third location where the member is. (Reverse LTA)

Authorized Destinations – (cont’d)

• The amount of the LTA is the lesser:

• of the actual cost of return travel by commercial carrier; and

• of the amount determined by a formula that uses current kilometric rates (***these change on a monthly basis, but not by much)

Amount – Travel within Canada and USA

• OTTAWA members will be travelling from outside of Canada and the United States, the monetary entitlement will be the lesser of:

– The actual cost of return travel by commercial carrier from the member’s place of duty to the principal residence; and

– As of today, the maximum any member would be entitled to claim for LTA would be $2422.02

Amount – Traveling from outside CANUS

• Authorized Leave Pass

• Flt itinerary/quote if flying

• Come to the PAY Office

• Verification of Entitlement by completing and signing the form

What Do You Need to Initialize the Claim? Verification of Entitlement for LTA

Refs: CBI 209.50

SN: ___________ Last Name: ___________ First Name:_____________ Unit:______________ COS/Posted since:_____________ TD/Attached Posted since: _______________ 1. Have you taken an LTA during this Fiscal year (1 Apr 14 to 31 March 15)?

Yes / No 2. Do you have a Spouse/Common Law partner and/or children?

Ref: CBI 209.50(2)

Yes / No IF YES Do they live with you? Yes / No

3. Are you separated from your family member for service reasons such as

TD/Course/Attach Posting/Posting?

Yes / No 4. Who are you going to visit during your LTA? Full Name ___________________________________ Relationship (specify: dependant (spouse), child, parent, sibling): ___________________________________ Full Address _____________________________________________________

_____________________________________________________

5. Will YOUR marital status or family situation change during your LTA (For

reasons such as marriage, birth of a child, etc…)

YES / NO

6. I am requesting an advance of ________________. I recognize that in the event that my flight is less than the requested advance that recovery action may be taken against my pay for the difference.

• Boarding passes

• If you traveled by commercial transportation.

– If you bought directly from WestJet, or Air Canada or through a third-party, you need to bring the itinerary and proof that you made the purchase.

– *Note: Additional booking fees from a third-party will not be reimbursed

What Do You Need to Finalize the Claim (cont’d)

• For Reverse LTA, you must bring in the arrival boarding passes for the family member who visited you.

If you traveled by PMV, receipts along the way and at the destination will be required. Proof that you drove to your authorized location is at the Pay office discretion. Keep your receipts!

What Do You Need to Finalize the Claim?(cont’d)

2 x days administration+ 5 x days post-deployment _______________________ 7 x working days total

*** Members sent home earlier than 90 days will receive a lesser amount based on how long they have been away

Post-Deployment Leave (90 Days deployed or more)

Sick Bay

• Daily “sick parade”: Much like you would receive in a walk in clinic,

• Urgent care: Staff is trained to provide urgent care such as suturing, IV therapy, IV antibiotics etc;

• Emergent care: Staff is trained in Advanced Cardiac Life Support, Advanced Trauma Life Support, & Advanced Military Trauma Resuscitation. If a situation outside the skill set of the PA there is a 24 hour line that will connect them to any specialist they require.

Care Provided

• OTTAWA always maintains a picture of local/allied evacuation and medical support facilities – Nearest hospitals– United States Navy Medical Support Ships– Helicopter Evacuation

• The senior leadership of the ship takes the crews health as a priority.

• The patient will always travel with a medic and an escort• Family will be contacted in accordance with the members

direction on their Next of Kin form by:– Formation Chaplain Services– Senior Fleet Staff

EVACUATION

• If you ever feel that your family member is ill or their mental health has changed please feel free to get in touch with the MFRC, Base Duty Officer or Padre – Contact info in the booklet provided

• They will inform me of your concerns and I in turn will see that your loved one gets the help they need.

Family Support

Base Chaplain ServicesPadre (Capt) Eliza Shanahan

Chaplain’s office: (250) 363-4030; andRear Party Chaplains : Padre David Godkin

Padre Eliza Shanahan

• The team is excited and ready to go!!!• It’s been a long road• Your loved ones have worked extremely hard to

get us to where we are• Bottom line:

– We will work hard to keep the lines of communication open and stay connected with you

– We will work hard to ensure the support and services are provided to you during our deployment

Command Team - Final Thoughts

More then a Team = A family

Your Community, Your Resource Centre

“offering programs and services unique to the military lifestyle. ”

We support those who are important to you

The MFRC proudly honours the diversity of “families”

Key to Successful DeploymentsResearch shows that families that are well prepared, know where to turn in case of emergencies and have strong support systems deal most successfully with deployments.

A few tips from our families:• Put contact and emergency information on your

fridge• Include the MFRC 24/7 number (fridge magnet)• For the partner at home, consider unlocking the

cell phone and putting emergency contact information on the phone

• If you live alone leave your key with someone you trust, give your landlord the MFRC 24/7 number…we will find you!

• What about your pets?

The MFRC’s Top 3 Tips

1. Plan well - Ensure your family knows how to contact us

2. Learn about the available resources3. Get connected

Plan and Prepare• General checklists as well as

specific ones for Single Members and Parents of Military Members

• Pick up a MFRC Magnet

• Download the “Everything Binder”

• Make sure eligible family members have their MFID

• Fill out your Family information form

Know what resources are available• HMCS Ottawa Family Network• MFRC Sea Deployment Handbook• MFRC Resource and Information tables• MFRC website:

www.esquimaltmfrc.com

Get Connected• Join the HMCS Ottawa Family Network

– Network volunteers: Tori and Hillary

Ottawa.family@shawcable.com• Weekly Away Café Sessions• Bon Voyage “Brown bag” dinner Monday March 6 5:30-8:00pm• HMCS Ottawa Meet and Greet Session Monday March 13th 6:30-8:30pm.

“Helping another is always the best way to help yourself”

Upcoming Activities• Preparing for Deployment Workshops (R2MR):

– Part 1 (all adults) & Part 2 (those with children) Thursday Feb 23rd, 6:30-8:30pm

• Children’s Deployment Workbook Session– In house Monday Feb 27th 6:30-8:30pm– WebEx Tuesday Feb 28th 6:00-8:00pm

• Weekly Drop In Coffee Sessions• Monthly Deployment Dinner by donation

Join the HMCS OTTAWA Family Network to receive emails and updates on activities and information from the ship.

HMCS Ottawa Sunday Sessions• Dates Sunday April 2, May 7, June 11, July 9 & 30thSunday Session ScheduleTime• 10:30-11:00am Network Planning Session• 11:00 – 12:00pm CO’s Presentation• 12:00 – 1:00pm Potluck Lunch• Location: MFRC - CPAC

Join the HMCS OTTAWA Family Network to receive emails and updates on activities and information from the ship.

Children’s Workbooks / WorkshopsComplete the “Pre-Deployment activities with your children.Two options for offering your child support throughout the Deployment

- Onsite Children’s Workshops- At Home Children’s Workbooks with virtual

support for the “at home” parent via the web.Parent Session Feb 27th 6:30pm (In house)Feb 28th 6pm (WebEx)

Top Four Service requests by loved ones of Deployed Members

1. Free Mail drop off2. Staying in Touch Service3. Networking Opportunities4. Respite Childcare (including Saturdays)

Don’t forget to get your Military Family ID Card before your member deploys

Single MembersYou are part of a family too!

Services Provided• SIT service for loved ones – wherever they may

be• Postal services and VTCs• Information services such as; pet care, car

storage, etc. • Virtual updates for those that live out of area.

Be sure to give our contact information to your loved ones.

Virtual Deployment ServicesVirtual Deployment Services

• Parenting Support• Online Workshops• Sunday Session Follow-ups• Children’s Workbooks

Children’s Deployment Workbook Session Feb 28 6pm (WebEx)

Contact

Esquimalt MFRC24-hours a day / seven days a week

(250) 363-2640Or toll-free anywhere in Canada

1-800-353-3329mfrc@shawcable.com

www.esquimaltmfrc.com

The Esquimalt MFRC is on Facebook and Twitter!!

LCol Simpson

fAssistant Judge Advocate General (Pacific Region)

• AJAG Legal Assistance• Power of Attorney (POA)• Wills• SDB Beneficiary Form• Travel Authorization Letter

Discussion Points

• Front Office: 250-363-4260

AJAG Contact Info

• Legal Officers may provide assistance to CF members in case of urgent / operational necessity

• Personal Legal Assistance not intended to replace civilian legal services available downtown

• 250-363-4260

AJAG Legal Assistance

Legal document signed by one person (the “Donor” or “Maker”) to allow another person (the “Attorney”) to act on behalf of the Donor.

Power of Attorney (POA)

Important Considerations

CHOOSING YOUR ATTORNEY:• MUST BE SOMEONE YOU TRUST

Important Considerations

CHOOSING YOUR ATTORNEY:• MUST BE SOMEONE YOU TRUST• Not someone you just met

WANNA BE MYATTORNEY?

Important Considerations

• MUST BE SOMEONE YOU TRUST

• Not someone who has had financial problems (e.g. bankruptcy)

CHOOSING YOUR ATTORNEY:

Will DoPOA

CHOOSING YOUR ATTORNEY:• MUST BE SOMEONE YOU TRUST• Not someone you are not getting along with (e.g.

estranged spouse)

Important Considerations

Important Considerations

CHOOSING YOUR ATTORNEY:• MUST BE SOMEONE YOU TRUST• Must be legally competent to contract (19+ years old)

Important Considerations

CHOOSING YOUR ATTORNEY:• MUST BE SOMEONE YOU TRUST• Not someone you just met• Not someone who has had financial problems• Not someone you are not getting along with• Must be legally competent to contract• Must Consent

Picking the wrong attorney

• Drain bank accounts.• Liquidate assets.• Buy assets with your money.• Does not respect your wishes.

Attorney

• The financial or business arrangements that can be conducted with a POA include:– Insurance for car or home– Bank loans– Mortgage payments– Buying or selling property, including cars and houses– Pay issues

Power of Attorney

• Do you need a Power of Attorney?– Some banks have their own “in-house” power of attorney

forms so check with your bank first;– Online banking– Does not apply to joint assets / accounts

Note: a POA does not give the attorney the power to make health care or child care decisions

Power of Attorney

• Give clear instructions, help the attorney understand what the donor wants done

• Make sure it will be accepted by the institutions where it would be used

• Complete any other documents that the attorney cannot do (i.e. statutory declarations)

Duties of the Donor

• Must act in good faith• Follow the instructions of the donor• Perform transactions with due skill and care• Cannot delegate the power of attorney• Must respect the title (ownership) of the

donor’s property and money• Must keep proper accounts/records

Duties of the Attorney

• SAFEGUARD THE ORIGINAL POA

• DON’T TAKE IT WITH YOU ON DEPLOYMENT

The Power is in the Document

• Terminating events– IAW the terms (e.g. an expiry date)– If attorney is spouse – end of marriage or marriage-like

relationship – Death or bankruptcy of the attorney– Death of the donor– Legal incapacity– Attorney renounces

Termination of POA

• If you want to stop your attorney acting for you:– Advise them in writing (email is ok)

• If you revoke the power of attorney, make sure you contact your bank to inform them

• Get the original document back

Revocation by the Donor

Wills

• Legal Document which provides how you want your Legal Document which provides how you want your assets managed and distributed on your death.assets managed and distributed on your death.

• Also used to name Guardian(s) for minor childrenAlso used to name Guardian(s) for minor children

• Used to set up trusts and provide for dependantsUsed to set up trusts and provide for dependants

• When a person dies without a will or “Intestate” their property vests in the court

• The province then uses a set formula to distribute estate, which may not be what you want

• See the Wills Estates Succession Act for more details or contact a civilian lawyer

Why You Need a Will

Wills

Sample Intestacy Process

Start Mom

Sister

Son

Lawyer

Tax

Crown

CF Will

• Basic CF Will is adequate for:

First marriageSingle membersSimple financesNo children

• Suggest you get a Will from a Civilian Lawyer if:– Second or subsequent marriage– Home owner– RRSPs, trust funds, stocks etc.– Children– Wish to have several persons as beneficiaries

• Will Kits May or May Not be Valid

Civilian Will

• You should re-do or revisit your Will if:– Children are born– Death (of executor or beneficiary)– Change of life circumstances– You move to another province– You get divorced (or your marriage-like

relationship ends)

Need to Re-Do Your Will?

• Review SDB Beneficiary form – changes in circumstances (i.e. marriage) will not automatically change SDB beneficiary

Supplementary Death Benefit (SDB) Beneficiary

• Can be signed by any Reg Force Commissioned Officer

• Is proof that you consent to your child traveling with a spouse or another person

• May assist you when crossing border to US or other borders with children

• Example letter available for download from the AJAG webpage

Travel Authorization Letter

70

DEPLOYMENTPOSTAL BRIEFING

Deployment Mail

TWO WAYS TO SEND YOUR MAIL:

Canadian Forces (CF) morale mail service

Canada Post

CF MORALE MAIL SERVICE

Free Service

Drop off at the local MFRC or Fleet / Naden Mail Offices

No special services available withCF Morale Mail (i.e. parcel tracking or express post)

WEIGHT AND SIZE FOR PARCELS

The maximum weight for parcels is 20kgs

Oversize and overweight parcels will not be accepted.

Example

40 CM

Max weight: 20Kgs 100 CM40 CM

MAXIMUM SIZE FOR MORALE MAIL PARCEL

Aye Missew123 My StVictoria BC V9A 7N2Tel-765-4567

Smith A.Pte 123 (Mess #)HMCS OTTAWAPO BOX 17000 STN FORCESVICTORIA BC V9A 7N2

CORRECT MAILING ADDRESS FOR HMCS OTTAWA PERSONNEL

Contents:ChipsNewspapersBooks

Sender’s address

AddresseeDescription of contents

MAIL SENT VIA CANADA POSTProcess at any Canada Post outlet

Postage is required on all parcels

Special services including insurance, Registered Mail, Xpresspost, Priority, etc are only in effect until it reaches FMO

Proof of delivery to a Military Post Office

Currently free letter mail

John Doe123 My StVictoria BC V9A 7N2

Bloggins B.PO1 123 (Mess #)HMCS OTTAWAPO Box 17000 STN FORCESVICTORIA BC V9A 7N2

MAIL GOING THROUGH CANADA POST

Return address

Addressee

Canada Post Custom Declaration is MANDATORY!

CANADA POST CUSTOMS DECLARATION

Sender:Same as on parcel

Destination:Same ason parcel

Description of contents$20.00*NCV

Sign here

x

*NCV = No Commercial Value

IMPORTANT IMPORTANT IMPORTANT IMPORTANT

ON THE CUSTOMS FORM REMEMBER TO FILL OUT THE LIST OF

CONTENTS AND DO NOT FORGET TO SIGN AT

THE BOTTOM

• Alcoholic beverages and tobacco products

• Corrosive liquids/solids, flammable liquids/solids

• Pornographic material

• Knives

• Drugs and narcotics (including prescription drugs)

• Compressed Gases (aerosols)

• Perishable items

Supplementary restrictions according to host country

PLEASE NOTE:

Note: Batteries are permitted only if they are in their original sealed package

ALL PARCELS WILL BE SCREENED

CF MAIL ROUTINGSMail will be sent via CMTT

Timings are unpredictable

CF MORALE MAIL DROP OFF POINTS Signal Hill MFRC

CPAC MFRC

Fleet Mail Office Naden Mail Room

A list of out of area locations is available at all drop off locations

Note: Wrapping paper and tape are available at all drop off locations.

CONTACT INFORMATION:

FMO (250) 363-2176

MFRC (250)363-2640