2015 on site training presentation

On-Site Training Presentation

• Faith-based gleaning organization

• Partner with area farmers who want to donate crops

• Harvest fresh produce for the local food banks

• Began in 2006

• 501-c-3 organization

Who are we?

The ProcessThe Process

3 Sources of Produce Donations

• Saturday mornings

• June-November

• Service area – 45-min. drive time (1-way)

Weekday mornings

June-NovemberLocal residences

WeekdaysYear roundService area –

45-min. drive time (1-way)

Pick up the produce & transport to 2nd Harvest

Commercial Farms

Direct Donations

Residential Sites

Meet our Coordinators

Sue JacquesDatabase

Larry ElliottTransportation

Jim LakeyDonors

Kim BaldwinVolunteer Trainer

Monte CrippenField Supervisor

Rob KoenigResidential Gleaning

• Conduct initial site visit

• Primary contact with the farmer

• Supervise the harvest

Field Supervisors

GET READY TO GLEAN….HERE’S HOW

1. Complete paperwork2. Tell us how you want to

serve3. Watch for gleaning events4. Help us Harvest!

• Go to check-in site• Help harvest the produce

#1 Complete BOTH sides of your paperwork

Fields of Grace Volunteer Registration Form

TODAY’S DATE: ________________

Gleaner’s Name ____________________________________________ Date of Birth ___________________

Address ______________________________________ City _________________ State _____ Zip___________

Home Phone ___________________ Work Phone____________________ Cell Phone____________________

E-mail Address _____________________________________________________________________________

Church or Group Name (if applicable) _________________________________

Place of Employment ________________________________________________________________________

List any medical concerns of which the gleaning coordinator should be aware: NONE

_________________________________________________________________________________________ In case of emergency, who should we contact?

Name _________________________________________ Relationship _______________________________

Address ________________________________ City _________________ State ______ Zip ______________

Home Phone ________________ Work Phone____________________ Cell Phone______________________

1. Tell us how you would like to participate in Fields of Grace? (Check all that apply.)

Gleaning Activities

Attend Saturday morning gleaning events

Attend Weekday morning gleaning events

Transport produce to 2nd Harvest (requires pick-up truck or utility trailer)

Help with the “Giving Greens” Food Bank Garden Team (plants and harvest vegetables for the local food banks; garden is located near Leslie Rd. and Gage Blvd. in S. Richland)

Help check-in gleaning volunteers at gleaning events

Other Ways to Serve

Prayer team (prayer requests sent by email)

Provide administrative help (filing, help with mailings, data entry, etc.)

Help with fundraising efforts

Help with special Fields of Grace events (Kick-Off Dinner; Harvest Meal, etc.)

2. How did you hear about Fields of Grace?

Friend/family Church Local Media Website Facebook Other (Specify: _________________________________)

3. Training Date: _______________________________ PLEASE NOTE: You will receive email notifications about gleaning events. (You will only be called if you do not have access to email.)

You can also learn about gleaning events on Facebook, Twitter and at www.fields-of-grace.com

Thanks. We look forward to gleaning with you! Please complete Fields of Grace Liability Waiver on other side.

HERE ARE THE WAYS TO SERVE

#2 Determine how you want to serve

Typically held from 8 am to noon on Saturdays

Volunteers usually notified within 2-3 days of event

Gleaning site typically located within 30-minute drive from Tri-Cities

Participate in SATURDAY Morning Gleanings

Events held June-November

Mostly RESIDENTIAL locations

Weekday mornings June – November

Rob KoenigResidential Gleaning Coordinator

Participate in WEEKDAY Morning Gleanings

On Gleaning Day... Transport produce from

gleaning site to 2nd Harvest in Pasco

Requires full size pick-up truck or utility trailer

Larry ElliottTransportation Coordinator

Transport produce to 2nd Harvest

Help pick up donated produce at area Farmer Markets

Drop off crates to produce vendors

Collect donated produce

Take produce to the local food bank

Check-In Volunteers at check-in site

Make sure volunteers sign-in

Ensure that each volunteers has liability waiver on file

Check-In Volunteers

Specific prayer requests are emailed to you

You can pray from home

Prayer Team

Provide Administrative Help

Filing

Help prepare mailings

Help with fundraising events Spring and Fall events

Help with grant writing

Help with Fund Raising

Harvest Meal Celebration in November

Help with Special Events

Examples of ways to help Help set up for the

event Be a greeter Help in the kitchen Be a server Help clean up after

event

#3 How to learn about upcoming gleaning events

www.fields-of-grace.com

TEXT MESSAGING: Send the key word gleaning to 292929

No Internet? Automated phone call

What to bring…

Optional Items

Check the notification for other items.

PLENTY of drinking water

VERY

Importa

nt!

Layered Clothing

Close Toe Shoes

Hat(optional)

What to Wear

VERY

Importa

nt!

Cousins Restaurant

#4 On Gleaning Day – Come to the Check-In Site

Location varies Check the notification message

Home Depot/ Panda Express Queensgate Ave., Richland

Rd 68 in Pasco

Red Lion Hotel20th Ave in Pasco

Fred Meyer, 10th Ave in Kennewick off 395

Pick up directions to the gleaning site

Sign the thank you note for the donor

Listen to Announcements

from the Field Supervisor

Fill out a name tag

At the Check-In Site…Fields of Grace Volunteer Sign IN/Sign OUT SheetDonor: Crop:Address: Date:

First Name Last Name

Any Life Threatening Allergies?

Emergency Contact #

Time In

Time Out

1 Yes No

2 Yes No

3 Yes No

4 Yes No

5 Yes No

6 Yes No

7 Yes No

8 Yes No

9 Yes No

10 Yes No

11 Yes No

12 Yes No

13 Yes No

Sign the Sign-In Sheet

Follow directions to the Gleaning Site Road signs often guide the way to the site.

Arrive at the gleaning site…listen for instructions

Finally, it’s time to harvest!

2 types of jobs at the Gleaning Site Runners

• transport crop to transportation vehicle

• distribute empty buckets/crates to pickers

Pickers pick the

crop

• Must be 16 years of age or older to use a ladder

• Use ladders only when the farmer has approved them.

• Use ladders with caution and only if you are familiar with how to properly use them.

• Always set the “leg” uphill and make sure all 3 points are securely placed.

• Do not: step off the ladder onto a

tree branch. use the upper two steps of

the ladder. jump from a ladder when

descending.

Ladders

NEVER stand on a tree limb

#1 Pick up trash and collect ALL your items.

Before you leave the gleaning site…

VERY

Import

ant!

Fields of Grace Volunteer Sign IN/Sign OUT SheetDonor: Crop:Address: Date:

First Name Last Name

Any Life Threatening Allergies?

Emergency Contact #

Time In

Time Out

1 Yes No

2 Yes No

3 Yes No

4 Yes No

5 Yes No

6 Yes No

7 Yes No

8 Yes No

9 Yes No

10 Yes No

11 Yes No

12 Yes No

13 Yes No

Sign Out Time

#2 Sign OUT so that we know you have left the gleaning site.

(Sheet is usually located near the are where the crop is being collected)

We take the produce to 2nd Harvest in Pasco. 2nd Harvest stores and distributes the produce to local food banks in

Benton & Franklin counties.

After we pick the produce…

individual servings of fresh fruits and vegetables provided to families in need.

All at NO costs to the recipients.

Over 2 Million

Since 2006, Fields of Grace has provided

• Stores and distributes produce to local food banks

• Recruits and trains volunteers to harvest

• Identifies farmers to donate

• Inspects harvest sites• Activates volunteers• Harvests the produce

Fields of Grace is NOT part of 2nd Harvest

Thank you for helpingto provide

healthy produce for families in need!