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SouthData is a national, full-service document management provider specializing in electronic and paper based billing; high quality variable printing; distribution and mail services; electronic and film based storage; and medical release of information.
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Property Management Property Management Collection AutomationCollection Automation
By: Michael May SouthData Inc. 336-783-5967
Are you currently Are you currently printing and mailing printing and mailing
your collection your collection letters?letters?
CertMail™
Manual Collection EffortsManual Collection Efforts
• Typically can lead to errorsTypically can lead to errors
• Must be printed and filed – taking up spaceMust be printed and filed – taking up space
• Tie up employees time and resourcesTie up employees time and resources
• Lead to inconsistencies of the productLead to inconsistencies of the product
Automating Collection EffortsAutomating Collection Efforts
• Speeds up turnaround time of documentsSpeeds up turnaround time of documents
• Stores documents in offsite secure archiveStores documents in offsite secure archive
• Makes best practices uniform across companyMakes best practices uniform across company
• Eliminates printing, folding, stuffing envelopesEliminates printing, folding, stuffing envelopes
• Eliminates Post Office Trips Eliminates Post Office Trips
Automating Collection EffortsAutomating Collection Efforts
• Items can be sent First Class or CertifiedItems can be sent First Class or Certified
• SouthData will print and mail all itemsSouthData will print and mail all items
• Send one or thousands of items in momentsSend one or thousands of items in moments
• No fee’s, equipment or contractsNo fee’s, equipment or contracts
Cert-Mail
Must be a PDF!
Search for specific item
Status of Item
View Mailing Timeline
Stored Signature
Name and Address of Recipient
• Signature• Printable and able to be saved• Contains times and dates for reference
Cert-Mail
Must be a PDF!• Tracking data through the Postal System
Certified Mail
Must be a PDF!
• Electronic delivery confirmations• Eliminates green cards and filing
If you have any questions, feel free to contact me at your convenience
- Office Phone – 336.783.5967- Email Address mmay@southdata.com
Questions
If you have any questions, feel free to contact me at your convenience
- Office Phone – 336.783.5967- Email Address mmay@southdata.com
Questions
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