Sage 300 (Accpac) Users Group Meeting

SAGE 300 (ACCPAC) USERS GROUP

Sage 300 Fall User Group AgendaOctober 26, 2016 | 9:00am – 1:00pm

8:30 – 9:00 Breakfast9:00 – 9:10 Introductions9:10 – 10:00 What’s New in Sage 300 / Product Roadmap10:00 - 10:05 Break10:05 - 10:30 Sage Payment Services Overview10:30 – 11:00 Month and Year End Closing Tips11:00 – 11:10 Break11:10 – 12:00 Core Financials Tips and Tricks12:00 – 1:00 Lunch / Sage 300c Test Drives /Evaluations

and wrap up

Introductions

• Name• Company / Position• Industry• Experience with Sage 300• Any specific goals for today?

Introductions

Sage Product RoadmapRenee Castellano

Sage

What’s New in Sage 300 and Sage 300c?

6

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Sage 300 Product Roadmap

What’s New in Sage 300 2017.0

Feature Highlights Demo

Agenda

Compliance and infrastructure•Windows/Office/S

QL support•Payroll Tax Updates

Customer experience•Pain points•New web UI•Modernizing

modules•Notes•Simplified

install/update•Bank feeds

Integrations and endorsed solutions•Payment center•Payroll service•CRM• Inventory advisor•Manufacturing• Invoice presentment•AP automation•Document

management•Cloud backup

Winning in the market•Competitiveness•Customer retention•Cross-sell/Up-sell

Sage 300 Modernization

Microsoft SQL database

Business logic for application

(General Ledger, Accounts Payable, Accounts Receivable, Order Entry, Purchase Order, Inventory, + Payroll & more)

Desktop Application

(Microsoft Windows ScreensDesktop ISVs)

Cloud Applications

(HTML 5 Web screens, Cloud ISVs)

Sage 300c

Technical Compliance and Infrastructure

Support forWindows 10

Microsoft Office 2016

SQL Server 2016 (no longer supporting Pervasive or Oracle)

Payroll Updates year round

US: December, March, JuneCanada: January, June

. . . .

ACA Compliance - My Workforce Analyzer

Analyze your employee hours to determine if you qualify as a large employer

Determine coverage affordability

Explore pay-or-play decision

Generate reports mandated by the IRS

. . . .

Sage 300 and Sage 300c

• Notes• Web screen customization• Report Shortcuts on web screen• Usability Improvements• Sage Inventory Advisor Basics• Additional web screens

• Quick Pre-authorize• Quick Charge• Batch credit card processing

Modernization - Mobile Access

Access Sage 300 viaPersonal Computer

Laptop

Mobile devices (tablet)

Save time and increase productivity with anywhere access

. . . .

Customer Experience – New Home Page

New Homepage tracking key performance measures in your business:

15 KPI widgets to choose from

Show widgets that are relevant for your business

Adjust time interval of the data you want to see

. . . .

Customer Experience - Notes

Allows users to add in notes for Customer records Vendor records Inventory items

When a user uses the customer/vendor/inventory item in an order (sales order or purchase order), the notes will pop up

Used as a reminder on items (e.g. extra discount to liquidate inventory, overdue payment of customer) Coming in 2017 release (Aug 2016)

. . . .

Adding Crystal Report Shortcuts

#SageSummit | @JacquelineLi

Modernization – New Web Screens

. . . .

Web Screen Customization

2017.0 released in (Aug 2016)

. . . .

What is Sage Inventory Advisor?

Sage Inventory Advisor is an affordable Cloud-based solution that integrates with Sage ERP systems to

help you optimize your inventory: decreases working capitalimproves customer service

saves time

Industries – Manufacturing, Distribution, Retail & Mining

Inventory Management

Receiving inventory

LabelingCounting (Stock Take)

Inventory Control

Responsibility

Manage the physical product stock-outs

too many $ in stock

time spent

Pick/Pack/ship

Inventory Replenishment

Responsibility

To have the right stock at the right place at the right time

Forecasting Ordering

Expediting

Receiving inventory Pick/Pack/ship

LabelingCounting (Stock Take)

Inventory Control

Responsibility

Manage the physical product

Inventory Management

Sage Inventory Advisor Customer Benefits

2% to 10% improvement in fill rate Stock-Outs

10% to 15% reduction in excess inventory Surplus Stock

Up to 50% reduction in time spent on manual calculations

Time Spent

Information• Dashboard

• Performance metrics

• Problem items

• Sophisticated forecasts

• Recommended orders

• Dynamic reporting

SageERP

Inte

rnet

Uploads Inventory data

automatically extractedfrom the ERP system

Inventory Advisor

How It Works

Partnerships – Sage Inventory Advisor

Improve fill rates and reduce stock outs

Minimize excess inventory

Optimize orders based on a variety of constraints

Calculates orders automatically

Takes account of seasonality/variability in business

. . . .

Sage 300Product Vision

2017.0 (Aug 2016)

2017.1 (Dec 2016)

2017.2(April 2017)

Product Roadmap Details

Sage 300

SPS Quick Pre-authorize

SPS Quick Charge

SPS Batch credit card processing

Sage 300c

Notes

Web screen customization (hide/rename controls)

Report shortcuts on web

Usability improvements

Sage Inventory Advisor Basics

Now Near Term Medium Term Long Term2017.0 2017.1 2017.2

Product Roadmap Details

New web screens: GL Create revaluation batch web screen GL Account permissions web screen

Sage Intelligence Reporting Cloud

Web screen API: Add controls Support before/after methods/events

Now Near Term Medium Term Long Term2017.0 2017.1 2017.2

Product Roadmap Details

AP Automation

Invoice presentment

Sage Budgeting and Planning

New web screens OE Shipment entry OE Invoice entry Core financials

Now Near Term Medium Term Long Term2017.0 2017.1 2017.2

Product Roadmap Details

August 20162017.0

December 20162017.1

April 20172017.2

August 20172018.0

FY17 Product RoadmapSage 300

Payroll & HCM

SPS Batch cc paymentsSPS Quick pre-authorization

SPS Quick chargePayments

Sage Inventory Advisor Sage Intelligence Reporting Cloud

Invoice Presentment

Accounts payable automation

Sage Banking CloudSage CRM-Sage 300c integration

Connected ecosystem

Web screens Notes

Hide/rename controlsReport links to Crystal reports

Usability improvements

Web screens UI profiles

GL Create revaluation batchGL Account permissions

Web screens OE shipment entryOE invoice entryCore financials

Web SDKAdd controls to web screens, support

before/after methods/events

Web screensCustomer/document inquiries

GL Security

Experience

Manufacturing

Sage Budgeting and Planning

Sage Payment Services Overview

Renee CastellanoSage

Sage Payment Solutions

Payment Processing for Sage 300

1. Overview of Payment Processing

2. Features and Benefits of SPS3. Entering various credit card

transactions and capturing payments in Sage 300

4. Sage payment management system and day end procedures

Agenda

Benefits of Sage Payment Solutions Over Other Payment Processors:

Full integration with Sage 300- Sage Payment Solutions has Cloud- based integration that improves productivity and time it takes to process credit card transactions

No need to upgrade another software program or check for updates, this is done automatically for you

No need to be concerned about version level compatibility with Sage 300 or workstation crashes

Full support from Sage for any technical issue that may arise with payment processing

©2016 Sage Software, Inc. All rights reserved. 10.26.2016

Sage 300 Payment Processing Benefits

• Payment Processing is secure

• Improve Cash Flow Management and Forecasting

• Provide various payment methods to your customers to help improve their receivables

• Take advantage of lower processing fees when customers walk-in

• Improve operating efficiencies

• Streamline processing of payments

Payment processing adheres to strict PCI-DSS rules and regulations

Payments deposited into your account with 24-48 hours with gross deposit

Take credit cards on open invoices or as deposits on sales orders

Swipe credit card transactions during the payment process

Refund credit card transactions during the return process

Store multiple cards per company and identify the default card to use

©2016 Sage Software, Inc. All rights reserved. 10.26.2016

What is Sage Exchange?

A payment platform that

facilitates

Integrationof data between

Sage 300 and Sage Payment

Solutions

Sage Exchange Vault

Creates a token and encrypts data

Ensures secure and storage of sensitive compliant credit card information

Managed by Sage Payment Solutions.

©2016 Sage Software, Inc. All rights reserved. 10.26.2016

Current Workflow To Pre-Authorize A Credit Card

@JacquelineLi

1 2 3 4

5 6 7 8

©2016 Sage Software, Inc. All rights reserved. 10.26.2016

Credit Card Quick Pre-Authorize

@JacquelineLi 39

©2016 Sage Software, Inc. All rights reserved. 10.26.2016

Credit Card Quick Charge quick-charge

@JacquelineLi 40

Charge a customer with a click of the

mouse!

©2016 Sage Software, Inc. All rights reserved. 10.26.2016

$

Merchant

$

Cardholder

Cardholder data is encrypted

Vault

ERP

Transaction Entry

Shipping

Billing

Sales Deposits

Returns

Gateway(SPS)

Payment Processing Enablement

$

Merchant

$

Cardholder

Cardholder data is encrypted

Vault

ERP

Shipping

Billing

Sales Deposits

Returns

Gateway(SPS)

Payment Processing Enablement

Sage Exchange

API

Transaction Entry

How Payment Processing Works

Sage 300 (merchant)

How Payment Processing Works

Batch Process Credit Card Payments

43

©2016 Sage Software, Inc. All rights reserved. 10.26.2016

Batch Process Credit Card Payments

©2016 Sage Software, Inc. All rights reserved. 10.26.2016

E-Invoicing

@JacquelineLi 45

SAGE 300 Printing Copying forarchiving

Archiving Folding, stuffingin envelope

Stamping PostalNetwork

CUSTOMERUSER

SAGE 300 SelfService

CUSTOMERUSER

©2016 Sage Software, Inc. All rights reserved. 10.26.2016

Build and maintain a secure networkProtect cardholder data

Maintain a vulnerability management program

Implement strong access control measureRegularly monitor and test networks

Maintain an information security policyRefer to PCI DDS Requirements and Security Assessment

Procedures at www.pcisecuritystandards.org for full details

Goals of PCI DSSPayment Card Industry Data Security Standard

©2016 Sage Software, Inc. All rights reserved. 10.26.2016

The Sage Payments PCI Program Differentiator

Is one of the lowest cost programs offering both the Self Assessment Questionnaire AND external vulnerability scan in the industry through SPS’ partnership with Trustwave.

The Trustwave Portal provides an easy-to-use wizard that guides a merchant through the questionnaire and provides 24/7 help for merchants with questions.

In addition to simplifying the questionnaire (as much as is possible), Trustwave also offers a wide range of free pre-recorded educational sessions on a broad range of PCI topics.

$50,000 breach coverage for each merchant account

©2016 Sage Software, Inc. All rights reserved. 10.26.2016

Sage Payment Management System

24/7 online management and reporting of your credit card transactions, including historical data in a web based format

Performs real time processing electronically online

Batches are typically settled automatically at the end of each business day (or you can manually settle each batch within the Virtual Terminal)

©2016 Sage Software, Inc. All rights reserved. 10.26.2016

Thank You

Month And Year End Closing Tips

Beth McNallyGross Mendelsohn

Year-End Processing

Tip #9 – Year-end processing

Back up your data before you begin any year-end process. Keep backup indefinitely

Test your back ups to ensure they are readable

Check your version number - closing procedures can vary depending on the version you're currently running

Perform typical daily procedures in all ledgers, then period end in all modules, then year-end.

Housekeeping

Tip #9 – Year-end processing

Create a new fiscal year in Common Services

Sage 300 allows you to begin entering transactions for the new year without closing out the current year. To do this, create a new fiscal calendar in Common Services before entering transactions for 2014.

Common Services

1. Order Entry

2. Purchase Order

3. Project Job Cost

4. Inventory Control

5. Payroll

6. Accounts Receivable

7. Accounts Payable

8. General Ledger

Year-end processing tipsClosing Order

Year-end processing tips

Perform Period-End Procedures

Create/post all GL entries if not auto posting to General Ledger

Print Order Action and Aged Orders reports

Print Sales History and Sales Statistics reports

Perform Year-End Procedures

Clear history as needed (Transaction History, Sales History, Sales Statistics, Salesperson Commissions and Posting Journals) (optional)

Order Entry Module

Year-end processing tips

Perform Period-End Procedures

Run P/O Day End if not using Inventory Control module (normally run only in Inventory if you use it)

Create/post GL batches if not auto posting to the General Ledger

Purchase Order Module

Year-end processing tips

Perform Year-End Procedures

Clear history as needed (optional) Transaction History Purchasing History Purchase Statistics Printed Posting Journals

Delete inactive records as needed Inactive Items Account Sets

Note: Only available if PO not integrated to Inventory Control

Purchase Order Module

Year-end processing tips

Perform Period-End Procedures

Create and post final billings

Run/review and post Revenue Recognition Worksheet

Update Payroll

Create and post GL batches if not auto posting to General Ledger

Project and Job Costing Module

Year-end processing tips

Perform Year-End Procedures

Clear history for closed contracts that you no longer need to keep

Posting journals

Posted documents

Transactions for closed contracts

Closed contracts

Posting errors

Project and Job Costing Module

Year-end processing tips

Run Period-End Procedures

Perform Day End processing

Create/post GL entries if not auto posting to General Ledger

Generate and print Physical Inventory Worksheet

Enter and post Physical Inventory Counts

Inventory Control Module

Year-end processing tips

Run Year-End Procedures

Clear history as needed Transaction HistoryTransaction StatisticsSales Statistics

Printed Posting JournalsSerial NumbersPrinted LabelsExpired Contract Prices

Delete inactive records as neededInactive ItemsAccount SetsCategoriesLocationsBOMs

Inventory Control Module

Year-end processing tips

Run Period-End ProceduresCreate/post all GL batches if not auto posting to General Ledger

Run Year-End Procedures

Delete inactive records as needed Employee History Terminated Employees Inactive earnings/deductions Inactive Taxes

Run the Find Duplicate SSN function

Process W2s

Payroll Module

Year-end processing tips

Period-End Procedures

Create Recurring Payables batches

Create Retainage batches (if using)

Create/post GL batches if not auto posting to General Ledger

Reconcile AP sub-ledger to the General Ledger

Accounts Payable Module

Year-end processing tips

Year-End Procedures

Clear history as needed for Fully Paid Documents, Vendor Comments, 1099 amounts, period posting journals, posting errors, deleted and posted batches

Clear statistics for vendors and vendor groups as needed

Run the year-end function Reset all batch numbersClear Recurring Payable year–to-date statisticsClear Activity statisticsReset Invoices Paid and Days To Pay counter

Accounts Payable Module

Year-end processing tips

After running year-end process, print the customer and vendor statistics reports to verify that data has been transferred successfully from this year to last year.

Delete inactive records – used to delete records marked as inactiveVendorsVendor groupsInactive recurring payablesAnd more

Process 1099s

Accounts Payable Module

Year-end processing tips

Period-End Procedures

Create interest batch

Create Recurring Charge batches

Create a Retainage batch

Create write-off batches

Create/post GL batches if not auto posting to General Ledger

Reconcile AR sub-ledgers to the General Ledger

Accounts Receivable Module

Year-end processing tips

Year-End Procedures

Clear history as needed for Fully Paid Documents, Customer Comments, printed posting journals, posting errors, deleted and posted batches, documents by date range)

Clear statistics for Customers, Customer Groups, National Accounts, Salesperson Statistics and Item Statistics as needed

Run the year-end function Reset batch numbersClear activity statisticsReset recurring charge amountsReset Invoices paid and Days To Pay counter

Accounts Receivable Module

Year-end processing tips

After running year-end process, print the customer statistics report to verify that data has been transferred successfully from this year to last year

Delete inactive records – used to delete records marked as inactiveCustomersCustomer groupsNational accountsSalespersonsShip-to locationsInactive recurring charges

Update Recurring Charges as needed (increase or decrease by a percentage or amount)

Accounts Receivable Module

Ensure all sub-ledger batches retrieved and posted

Create and post any allocation batches

Create and post any recurring entries

Create and post any Revaluation Batches if using multicurrency

General Ledger Period-End

Backup before running the closing

Note that General Ledger can remain open as long as you need while awaiting final processing in other modules or audit adjustments

Consolidate posted transactions, if needed

Print or view the chart of accounts and verify the posting type

Verify the closing account is correct in G/L Setup under account tab

Verify history settings under the posting tab in G/L Setup

General Ledger Year-End

General Ledger Year-End

Create a New Year in Common Services if not completed previously

Run Create New Year to transfer balances in the income and expense accounts to retained earnings and opening balances for the new year

Print a Trial Balance for Period 1 of the new year to verify that every income/expense account was closed to Retained Earnings and has a $0 balance

General Ledger Year-End

Optionally, perform Period End Maintenance to delete inactive accounts, transaction details, fiscal set history or reset batch numbers

Optionally, clear history for printed posting journals and deleted and posted batches

Lock periods as needed

Core Financials Tips & Tricks

Beth McNallyGross Mendelsohn

C O N TA C T U S

Sharon Paul410.952.9493spaul@gma-cpa.com

Beth McNally410.916.9734emcnally@gma-cpa.com

Ken Glenn410.900.1062kglenn@gma-cpa.com

Renee Castellano585.364.4958renee.castellano@sage.com

Christopher Sharp571.226.6680christopher.sharp@sage.com

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