Upload
gross-mendelsohn-associates
View
133
Download
0
Embed Size (px)
Citation preview
SAGE 300 (ACCPAC) USERS GROUP
Sage 300 Fall User Group AgendaOctober 26, 2016 | 9:00am – 1:00pm
8:30 – 9:00 Breakfast9:00 – 9:10 Introductions9:10 – 10:00 What’s New in Sage 300 / Product Roadmap10:00 - 10:05 Break10:05 - 10:30 Sage Payment Services Overview10:30 – 11:00 Month and Year End Closing Tips11:00 – 11:10 Break11:10 – 12:00 Core Financials Tips and Tricks12:00 – 1:00 Lunch / Sage 300c Test Drives /Evaluations
and wrap up
Introductions
• Name• Company / Position• Industry• Experience with Sage 300• Any specific goals for today?
Introductions
Sage Product RoadmapRenee Castellano
Sage
What’s New in Sage 300 and Sage 300c?
6
You can watch this presentation
for free on-demand
Start Watching
Sage 300 Product Roadmap
What’s New in Sage 300 2017.0
Feature Highlights Demo
Agenda
Compliance and infrastructure•Windows/Office/S
QL support•Payroll Tax Updates
Customer experience•Pain points•New web UI•Modernizing
modules•Notes•Simplified
install/update•Bank feeds
Integrations and endorsed solutions•Payment center•Payroll service•CRM• Inventory advisor•Manufacturing• Invoice presentment•AP automation•Document
management•Cloud backup
Winning in the market•Competitiveness•Customer retention•Cross-sell/Up-sell
Sage 300 Modernization
Microsoft SQL database
Business logic for application
(General Ledger, Accounts Payable, Accounts Receivable, Order Entry, Purchase Order, Inventory, + Payroll & more)
Desktop Application
(Microsoft Windows ScreensDesktop ISVs)
Cloud Applications
(HTML 5 Web screens, Cloud ISVs)
Sage 300c
Technical Compliance and Infrastructure
Support forWindows 10
Microsoft Office 2016
SQL Server 2016 (no longer supporting Pervasive or Oracle)
Payroll Updates year round
US: December, March, JuneCanada: January, June
. . . .
ACA Compliance - My Workforce Analyzer
Analyze your employee hours to determine if you qualify as a large employer
Determine coverage affordability
Explore pay-or-play decision
Generate reports mandated by the IRS
. . . .
Sage 300 and Sage 300c
• Notes• Web screen customization• Report Shortcuts on web screen• Usability Improvements• Sage Inventory Advisor Basics• Additional web screens
• Quick Pre-authorize• Quick Charge• Batch credit card processing
Modernization - Mobile Access
Access Sage 300 viaPersonal Computer
Laptop
Mobile devices (tablet)
Save time and increase productivity with anywhere access
. . . .
Customer Experience – New Home Page
New Homepage tracking key performance measures in your business:
15 KPI widgets to choose from
Show widgets that are relevant for your business
Adjust time interval of the data you want to see
. . . .
Customer Experience - Notes
Allows users to add in notes for Customer records Vendor records Inventory items
When a user uses the customer/vendor/inventory item in an order (sales order or purchase order), the notes will pop up
Used as a reminder on items (e.g. extra discount to liquidate inventory, overdue payment of customer) Coming in 2017 release (Aug 2016)
. . . .
Adding Crystal Report Shortcuts
#SageSummit | @JacquelineLi
Modernization – New Web Screens
. . . .
Web Screen Customization
2017.0 released in (Aug 2016)
. . . .
What is Sage Inventory Advisor?
Sage Inventory Advisor is an affordable Cloud-based solution that integrates with Sage ERP systems to
help you optimize your inventory: decreases working capitalimproves customer service
saves time
Industries – Manufacturing, Distribution, Retail & Mining
Inventory Management
Receiving inventory
LabelingCounting (Stock Take)
Inventory Control
Responsibility
Manage the physical product stock-outs
too many $ in stock
time spent
Pick/Pack/ship
Inventory Replenishment
Responsibility
To have the right stock at the right place at the right time
Forecasting Ordering
Expediting
Receiving inventory Pick/Pack/ship
LabelingCounting (Stock Take)
Inventory Control
Responsibility
Manage the physical product
Inventory Management
Sage Inventory Advisor Customer Benefits
2% to 10% improvement in fill rate Stock-Outs
10% to 15% reduction in excess inventory Surplus Stock
Up to 50% reduction in time spent on manual calculations
Time Spent
Information• Dashboard
• Performance metrics
• Problem items
• Sophisticated forecasts
• Recommended orders
• Dynamic reporting
SageERP
Inte
rnet
Uploads Inventory data
automatically extractedfrom the ERP system
Inventory Advisor
How It Works
Partnerships – Sage Inventory Advisor
Improve fill rates and reduce stock outs
Minimize excess inventory
Optimize orders based on a variety of constraints
Calculates orders automatically
Takes account of seasonality/variability in business
. . . .
Sage 300Product Vision
2017.0 (Aug 2016)
2017.1 (Dec 2016)
2017.2(April 2017)
Product Roadmap Details
Sage 300
SPS Quick Pre-authorize
SPS Quick Charge
SPS Batch credit card processing
Sage 300c
Notes
Web screen customization (hide/rename controls)
Report shortcuts on web
Usability improvements
Sage Inventory Advisor Basics
Now Near Term Medium Term Long Term2017.0 2017.1 2017.2
Product Roadmap Details
New web screens: GL Create revaluation batch web screen GL Account permissions web screen
Sage Intelligence Reporting Cloud
Web screen API: Add controls Support before/after methods/events
Now Near Term Medium Term Long Term2017.0 2017.1 2017.2
Product Roadmap Details
AP Automation
Invoice presentment
Sage Budgeting and Planning
New web screens OE Shipment entry OE Invoice entry Core financials
Now Near Term Medium Term Long Term2017.0 2017.1 2017.2
Product Roadmap Details
August 20162017.0
December 20162017.1
April 20172017.2
August 20172018.0
FY17 Product RoadmapSage 300
Payroll & HCM
SPS Batch cc paymentsSPS Quick pre-authorization
SPS Quick chargePayments
Sage Inventory Advisor Sage Intelligence Reporting Cloud
Invoice Presentment
Accounts payable automation
Sage Banking CloudSage CRM-Sage 300c integration
Connected ecosystem
Web screens Notes
Hide/rename controlsReport links to Crystal reports
Usability improvements
Web screens UI profiles
GL Create revaluation batchGL Account permissions
Web screens OE shipment entryOE invoice entryCore financials
Web SDKAdd controls to web screens, support
before/after methods/events
Web screensCustomer/document inquiries
GL Security
Experience
Manufacturing
Sage Budgeting and Planning
Sage Payment Services Overview
Renee CastellanoSage
Sage Payment Solutions
Payment Processing for Sage 300
1. Overview of Payment Processing
2. Features and Benefits of SPS3. Entering various credit card
transactions and capturing payments in Sage 300
4. Sage payment management system and day end procedures
Agenda
Benefits of Sage Payment Solutions Over Other Payment Processors:
Full integration with Sage 300- Sage Payment Solutions has Cloud- based integration that improves productivity and time it takes to process credit card transactions
No need to upgrade another software program or check for updates, this is done automatically for you
No need to be concerned about version level compatibility with Sage 300 or workstation crashes
Full support from Sage for any technical issue that may arise with payment processing
©2016 Sage Software, Inc. All rights reserved. 10.26.2016
Sage 300 Payment Processing Benefits
• Payment Processing is secure
• Improve Cash Flow Management and Forecasting
• Provide various payment methods to your customers to help improve their receivables
• Take advantage of lower processing fees when customers walk-in
• Improve operating efficiencies
• Streamline processing of payments
Payment processing adheres to strict PCI-DSS rules and regulations
Payments deposited into your account with 24-48 hours with gross deposit
Take credit cards on open invoices or as deposits on sales orders
Swipe credit card transactions during the payment process
Refund credit card transactions during the return process
Store multiple cards per company and identify the default card to use
©2016 Sage Software, Inc. All rights reserved. 10.26.2016
What is Sage Exchange?
A payment platform that
facilitates
Integrationof data between
Sage 300 and Sage Payment
Solutions
Sage Exchange Vault
Creates a token and encrypts data
Ensures secure and storage of sensitive compliant credit card information
Managed by Sage Payment Solutions.
©2016 Sage Software, Inc. All rights reserved. 10.26.2016
Current Workflow To Pre-Authorize A Credit Card
@JacquelineLi
1 2 3 4
5 6 7 8
©2016 Sage Software, Inc. All rights reserved. 10.26.2016
Credit Card Quick Pre-Authorize
@JacquelineLi 39
©2016 Sage Software, Inc. All rights reserved. 10.26.2016
Credit Card Quick Charge quick-charge
@JacquelineLi 40
Charge a customer with a click of the
mouse!
©2016 Sage Software, Inc. All rights reserved. 10.26.2016
$
Merchant
$
Cardholder
Cardholder data is encrypted
Vault
ERP
Transaction Entry
Shipping
Billing
Sales Deposits
Returns
Gateway(SPS)
Payment Processing Enablement
$
Merchant
$
Cardholder
Cardholder data is encrypted
Vault
ERP
Shipping
Billing
Sales Deposits
Returns
Gateway(SPS)
Payment Processing Enablement
Sage Exchange
API
Transaction Entry
How Payment Processing Works
Sage 300 (merchant)
How Payment Processing Works
Batch Process Credit Card Payments
43
©2016 Sage Software, Inc. All rights reserved. 10.26.2016
Batch Process Credit Card Payments
©2016 Sage Software, Inc. All rights reserved. 10.26.2016
E-Invoicing
@JacquelineLi 45
SAGE 300 Printing Copying forarchiving
Archiving Folding, stuffingin envelope
Stamping PostalNetwork
CUSTOMERUSER
SAGE 300 SelfService
CUSTOMERUSER
©2016 Sage Software, Inc. All rights reserved. 10.26.2016
Build and maintain a secure networkProtect cardholder data
Maintain a vulnerability management program
Implement strong access control measureRegularly monitor and test networks
Maintain an information security policyRefer to PCI DDS Requirements and Security Assessment
Procedures at www.pcisecuritystandards.org for full details
Goals of PCI DSSPayment Card Industry Data Security Standard
©2016 Sage Software, Inc. All rights reserved. 10.26.2016
The Sage Payments PCI Program Differentiator
Is one of the lowest cost programs offering both the Self Assessment Questionnaire AND external vulnerability scan in the industry through SPS’ partnership with Trustwave.
The Trustwave Portal provides an easy-to-use wizard that guides a merchant through the questionnaire and provides 24/7 help for merchants with questions.
In addition to simplifying the questionnaire (as much as is possible), Trustwave also offers a wide range of free pre-recorded educational sessions on a broad range of PCI topics.
$50,000 breach coverage for each merchant account
©2016 Sage Software, Inc. All rights reserved. 10.26.2016
Sage Payment Management System
24/7 online management and reporting of your credit card transactions, including historical data in a web based format
Performs real time processing electronically online
Batches are typically settled automatically at the end of each business day (or you can manually settle each batch within the Virtual Terminal)
©2016 Sage Software, Inc. All rights reserved. 10.26.2016
Thank You
Month And Year End Closing Tips
Beth McNallyGross Mendelsohn
Year-End Processing
Tip #9 – Year-end processing
Back up your data before you begin any year-end process. Keep backup indefinitely
Test your back ups to ensure they are readable
Check your version number - closing procedures can vary depending on the version you're currently running
Perform typical daily procedures in all ledgers, then period end in all modules, then year-end.
Housekeeping
Tip #9 – Year-end processing
Create a new fiscal year in Common Services
Sage 300 allows you to begin entering transactions for the new year without closing out the current year. To do this, create a new fiscal calendar in Common Services before entering transactions for 2014.
Common Services
1. Order Entry
2. Purchase Order
3. Project Job Cost
4. Inventory Control
5. Payroll
6. Accounts Receivable
7. Accounts Payable
8. General Ledger
Year-end processing tipsClosing Order
Year-end processing tips
Perform Period-End Procedures
Create/post all GL entries if not auto posting to General Ledger
Print Order Action and Aged Orders reports
Print Sales History and Sales Statistics reports
Perform Year-End Procedures
Clear history as needed (Transaction History, Sales History, Sales Statistics, Salesperson Commissions and Posting Journals) (optional)
Order Entry Module
Year-end processing tips
Perform Period-End Procedures
Run P/O Day End if not using Inventory Control module (normally run only in Inventory if you use it)
Create/post GL batches if not auto posting to the General Ledger
Purchase Order Module
Year-end processing tips
Perform Year-End Procedures
Clear history as needed (optional) Transaction History Purchasing History Purchase Statistics Printed Posting Journals
Delete inactive records as needed Inactive Items Account Sets
Note: Only available if PO not integrated to Inventory Control
Purchase Order Module
Year-end processing tips
Perform Period-End Procedures
Create and post final billings
Run/review and post Revenue Recognition Worksheet
Update Payroll
Create and post GL batches if not auto posting to General Ledger
Project and Job Costing Module
Year-end processing tips
Perform Year-End Procedures
Clear history for closed contracts that you no longer need to keep
Posting journals
Posted documents
Transactions for closed contracts
Closed contracts
Posting errors
Project and Job Costing Module
Year-end processing tips
Run Period-End Procedures
Perform Day End processing
Create/post GL entries if not auto posting to General Ledger
Generate and print Physical Inventory Worksheet
Enter and post Physical Inventory Counts
Inventory Control Module
Year-end processing tips
Run Year-End Procedures
Clear history as needed Transaction HistoryTransaction StatisticsSales Statistics
Printed Posting JournalsSerial NumbersPrinted LabelsExpired Contract Prices
Delete inactive records as neededInactive ItemsAccount SetsCategoriesLocationsBOMs
Inventory Control Module
Year-end processing tips
Run Period-End ProceduresCreate/post all GL batches if not auto posting to General Ledger
Run Year-End Procedures
Delete inactive records as needed Employee History Terminated Employees Inactive earnings/deductions Inactive Taxes
Run the Find Duplicate SSN function
Process W2s
Payroll Module
Year-end processing tips
Period-End Procedures
Create Recurring Payables batches
Create Retainage batches (if using)
Create/post GL batches if not auto posting to General Ledger
Reconcile AP sub-ledger to the General Ledger
Accounts Payable Module
Year-end processing tips
Year-End Procedures
Clear history as needed for Fully Paid Documents, Vendor Comments, 1099 amounts, period posting journals, posting errors, deleted and posted batches
Clear statistics for vendors and vendor groups as needed
Run the year-end function Reset all batch numbersClear Recurring Payable year–to-date statisticsClear Activity statisticsReset Invoices Paid and Days To Pay counter
Accounts Payable Module
Year-end processing tips
After running year-end process, print the customer and vendor statistics reports to verify that data has been transferred successfully from this year to last year.
Delete inactive records – used to delete records marked as inactiveVendorsVendor groupsInactive recurring payablesAnd more
Process 1099s
Accounts Payable Module
Year-end processing tips
Period-End Procedures
Create interest batch
Create Recurring Charge batches
Create a Retainage batch
Create write-off batches
Create/post GL batches if not auto posting to General Ledger
Reconcile AR sub-ledgers to the General Ledger
Accounts Receivable Module
Year-end processing tips
Year-End Procedures
Clear history as needed for Fully Paid Documents, Customer Comments, printed posting journals, posting errors, deleted and posted batches, documents by date range)
Clear statistics for Customers, Customer Groups, National Accounts, Salesperson Statistics and Item Statistics as needed
Run the year-end function Reset batch numbersClear activity statisticsReset recurring charge amountsReset Invoices paid and Days To Pay counter
Accounts Receivable Module
Year-end processing tips
After running year-end process, print the customer statistics report to verify that data has been transferred successfully from this year to last year
Delete inactive records – used to delete records marked as inactiveCustomersCustomer groupsNational accountsSalespersonsShip-to locationsInactive recurring charges
Update Recurring Charges as needed (increase or decrease by a percentage or amount)
Accounts Receivable Module
Ensure all sub-ledger batches retrieved and posted
Create and post any allocation batches
Create and post any recurring entries
Create and post any Revaluation Batches if using multicurrency
General Ledger Period-End
Backup before running the closing
Note that General Ledger can remain open as long as you need while awaiting final processing in other modules or audit adjustments
Consolidate posted transactions, if needed
Print or view the chart of accounts and verify the posting type
Verify the closing account is correct in G/L Setup under account tab
Verify history settings under the posting tab in G/L Setup
General Ledger Year-End
General Ledger Year-End
Create a New Year in Common Services if not completed previously
Run Create New Year to transfer balances in the income and expense accounts to retained earnings and opening balances for the new year
Print a Trial Balance for Period 1 of the new year to verify that every income/expense account was closed to Retained Earnings and has a $0 balance
General Ledger Year-End
Optionally, perform Period End Maintenance to delete inactive accounts, transaction details, fiscal set history or reset batch numbers
Optionally, clear history for printed posting journals and deleted and posted batches
Lock periods as needed
Core Financials Tips & Tricks
Beth McNallyGross Mendelsohn
C O N TA C T U S
Sharon [email protected]
Beth [email protected]
Renee [email protected]
Christopher [email protected]
Subscribe to our blog to get the latest
technology trends, industry news and upcoming events.
Subscribe Here
D O N ’ T M I S S O U R N E X T E V E N T