SharePoint 2016 Deep Dive

SharePoint 2016“The Deep Dive”

Jared MatfessSolution ArchitectSlalom ConsultingJaredM@slalom.com

Nov 21, 2015

Thank you to all of our Sponsors!!

At the Observatory Student Pub in Building A

4:10 pm: New! Experts’ Panel Q&A4:30 pm: Prizes and Giveaways4:45 pm: Wrap-up and SharePint!Parking: No need to move your car!*

If you don’t know where the Observatory is, ask an organizer or a volunteer for directions.

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New and Improved!

SharePint!

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Intros

SharePoint Roadmap

Background on SP2016

Upgrade / Migration Discussion & Planning

Overview of Improvements / New Features for Business Users

Overview of Improvements / New Features for IT Pro’s

Helpful resources

Agenda

About Me

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Solution Architect with Slalom Consulting

10+ years in the IT Field

Happily married for 5 years!

President of CT SharePoint Users Group (www.ctspug.org)

Blog: www.jaredmatfess.com

Twitter: @JaredMatfess

E-mail: JaredM@slalom.com

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The Stay / Leave Moment

This presentation was originally done when only August Preview was available

SharePoint 2016 Beta 2 “just dropped” on Wednesday at noon!

I definitely am not 100% up to speed on all the additional features introduced w/Beta 2

SharePoint Roadmap

2001SharePointPortal Server 2001

2003SharePointPortal Server 2003

2006Office SharePointServer 2007

2009SharePointServer 2010

2012SharePointServer 2013

2016SharePointServer 2016

Cloud-InspiredExperiences

Cloud and EnterpriseSocial

Content Management

Core Collaboration

Microsoft Managed Solutions

Microsoft Online Services

Office 365

Release History and Roadmap

SP2016 Vision & Value

Modernize your on-premises infrastructure improving speed, scale, and user experiences. SharePoint Server 2016 brings cloud innovation to your datacenter so you can get the best of both worlds – speed and productivity for your users with flexibility and control for IT.

New user experiences enable users to quickly and productively consume new apps and experiences across devices and screens.

Improved User Experiences

Based on our learning from Office 365, SharePoint 2016 delivers a reliable software-defined infrastructure foundation that’s proven at scale with best in class hybrid experiences.

Cloud-Inspired Infrastructure

Integrated data-loss prevention and protection and with built-in and cloud connected compliance, security, and threat protection for both administrators and end users.

People-Centric Compliance

SharePoint Server 2016 Vision & Value

DelveNextGen Portals

Power BI

Management Extensibility

Social Intelligent Mobile Ready to Go

Cross-suite integration of services

Bringing experiences together

* Slide Credit Benjamin Niaulin

Background on SP2016

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SP2016 Beta 2 is considered a “snapshot” of O365 features and functionality

This is still considered an “IT Pro Preview”

Hybrid play a HUGE part in some of the really rich functionality being introduced

Background on SharePoint 2016 Beta 2

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Adios SharePoint Foundation

Standalone Install

ForeFront Identity Manager as part of User Profile Sync

Deprecated Excel Services

Trusted data providers, file locations, data connection libraries Unattended service account

Excel Web Access web part requires Office Online Server (Office Web Apps)

What’s missing.. What’s deprecated?

Upgrade vs Migration

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Similar to SharePoint 2013 – there is no real upgrade

Migration options: 3rd party tools Database attach, re-attach, upgrade

From SharePoint 2013 Light your old environment on fire

“The Upgrade”

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Microsoft is investing “heavily” in O365

Features will continue to be “Cloud First”

On-Premises will always lag behind cloud Might be released in Service Pack Hybrid Options Not until “next” SharePoint

We need to have the “Cloud / Hybrid Talk”

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Quick Plug

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Now is a great time to inventory your environment!

What server side code do you currently have in your environment? What is it doing? Who wrote it? Does it HAVE to be server side code? What third party products have you purchased?

Do you have a business solution catalog? Which applications are business critical? Are they running workflows?

New Features & Improvementsfor Business Users

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Easily navigate across SharePoint through a consistent global app launcher experience users have become familiar with in Office 365, now for SharePoint 2016.

This global navigation will help make certain apps like Yammer, OneDrive, and Delve more of a seamless experience. Can quickly navigate between the cloud or on premise. It’s extensible.

Users can pin their own sites or developers can extend apps across Office 365 and on premises. You can also pin any sites to the sites page. Follow sites and their folders are more accessible.

They are also easier to get to through the app launcher global navigation previously mentioned.

App launcher and Site Pages pinning

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Who likes Keyboard commands?? – Power Users!

The difficult to use ribbon has been simplified based on Microsoft usability testing for the tools users need most. These simple controls have been integrated into the default UI without having to click to find the ribbon. Image and Video previews now available in libraries by simply hover or click.

Keyboard shortcuts are provided for the following document tasks: Alt + N – New Alt + E – Edit Alt + U – Upload Alt + M – Manage Alt + S – Share Alt + Y – Synchronization

Simplified Usability

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Sharing has been added to pages. This sharing experience of simply adding the users that you want to share the page with will automatically be added with permissions. This will simplify user permissions as well. It’s a concept that started in OneDrive that’s making it into sites.

This sharing behavior also consists of faces along with user friendly names. You may see these features grouped as people focused file storage and collaboration.

Share

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Use any characters you want. Want to use an & or + in the file name. It’s no problem. I see this also along with the features around durable links which is a bonus user feature.

So close…..

Also, Word Documents and Text files – still can’t be empty on upload.

Character Restrictions Removed

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What’s a Durable link? A Durable Link is a URL of Hyperlink to a Document stored in a Document Library in SharePoint

Server 2016. If Durable Links work in you Farm, you will see that links to Documents look like this: http://portal.sp2016.dev.portiva/documents/file.docx?d=wdfd593579df749e0ae79c0217e4bbde9 The magic happens with the URL parameter “?d=[…]“. This d is the durable link part. And if you

move or rename this document, the link you see here will continue to work and redirect you to the same document.

If this document is moved to a different Site or Document Library and you do NOT have access to this Site or Document Library, you will not gain access by using the original url you see here. You will be redirected to the proper document, where a Access Denied will be shown in this case.

Durable links

WAS: http://win-9frfg23udil/sites/heidi1/Shared%20Documents/testFile2.txtCHANGED: http://win-9frfg23udil/sites/heidi1/Shared%20Documents/test%26File2.txt

Link list item to a document

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A Document Library can have 30,000,000 documents, that’s never been an issue. However, many of you know that 5,000 seems to be the actual limit for many end users that don't know they had to index their columns.

The 5,000 view threshold is actually necessary, or your entire SharePoint would be slow down. It prevents SQL to lock the entire database really.

Instead of removing this unpopular threshold, they automated the creation of Indexed Columns. This means that technically the limit is still there, but you won’t have to worry about it.

Removed 5,000 View Threshold – not really

Project Server Delivering unified work, project, and portfolio management

with native-integration of Project Server in SharePoint Server 2016

Integrated Project Server brings project and portfolio management closer to the content that revolves around it

Project and Portfolio ManagementUnify collaboration and work, project, and portfolio management into a consolidated platform

Project Server 2016 natively integrated with SharePoint Server 2016

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No Project Server for You!

* Needs appropriate license in order to enable functionality

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Mobile View

Not a responsive design

Apps (Lists / Libraries)

Subsites

New Features & Improvementsfor IT Professionals

OneDrive can be hosted on O365 vs the on-premises

Enables “Cloud first”

Reduces On-Premises storage

OneDrive Redirection (SP2013 w/SP1+)

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Profile Redirection to Delve!

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You can patch SharePoint whenever you want!!!!

Zero Downtime Patching

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Server roles as part of Products Config. Wizard

Identity which workloads should run on the server

Microsoft maintains rules for ensuring “compliance”

Server MinRoles

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The Cost of Compliance – Full Redundancy

Role QuantityWeb Front End (WFE) 2

Application 2

Search 2

Distributed Cache 3 (Cluster)

SQL Servers 2 (SQL 2014 w/Always On)

Total Server Count 11

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SharePoint 2016 makes site collection creation event faster

Define your master site collection

$DB = Get-SPContentDatabase -site http://sharepoint/sites/template

New-SPSiteMaster -ContentDatabase $DB -Template "STS#0"

New-SPSite http://sharepoint/sites/FastSite2 -ContentDatabase $DB -CompatibilityLevel 15 -CreateFromSiteMaster -OwnerAlias "MATFESS\Administrator"

Fast Site Collection Creation

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Notice the site created

Site Master gets GUID

Central Admin View

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Hybrid Configuration Center

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Added 115 *Brand Spanking New* Commandlets!

I’ll recite them for you now…

Highlights: Lots of managing Project Server cmdlets Enable-SPVideoStreaming – likely integration with either O365/Azure Media

Get-SPAzureVideoServiceAccount << Switch-SPSitesToNewDatabase  (I think it’s like Move-SPSite but NO downtime!)

Powershell Commandlets

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Boundaries & Limits

Helpful Resources

Helpful Resources What’s deprecated in SP2016

Features Overview

Configure Office Online Server JaredMatfess.com

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Let’s Connect

Jared MatfessSolution Architect / Hartford

8604169085jaredm@slalom.com

Heidi LamarSolution Architect / Hartford

8603310454heidi.lamar@slalom.com

@JaredMatfess

© 2015 Slalom, LLC. All rights reserved. The information herein is for informational purposes only and represents the current view of Slalom, LLC. as of the date of this presentation.SLALOM MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

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