Bullitt EastBullitt EastHigh School BandHigh School Band

Bullitt EastBullitt EastHigh School BandHigh School Band

Marching Band MeetingMarching Band Meeting

Tuesday, May 13, 2014Tuesday, May 13, 2014

7:00 pm7:00 pm

Marching Band MeetingMarching Band Meeting

Welcome and IntroductionsWelcome and Introductions

Trevor Ervin, Director of BandsTrevor Ervin, Director of Bands

BEHS Music Boosters, Executive BoardBEHS Music Boosters, Executive Board

We already knew this!We already knew this!

In a study released last In a study released last year:year:

By neuroscientists...it was found that individuals who By neuroscientists...it was found that individuals who had performed a musical instrument for at least 10 had performed a musical instrument for at least 10 years and started as a child had higher IQ’s later in years and started as a child had higher IQ’s later in life compared to others that did not play an life compared to others that did not play an instrumentinstrument

Also, when combined with regular exercise, IQ’s Also, when combined with regular exercise, IQ’s were even higher!were even higher!

The article suggested “...The article suggested “...perhaps joining a marching band now will make you the smartest person at the retirement home in the future.”

lwww.huffingtonpost.com/2011/07/20/music-intelligence_n_904124.html

Tonight we will discuss:Tonight we will discuss:

how to keep up with the schedule and stay in how to keep up with the schedule and stay in touchtouch

what to expect with Marching bandwhat to expect with Marching band

the schedule for marching band the schedule for marching band

how much it costshow much it costs

ways to get involved as a parent and booster ways to get involved as a parent and booster membermember

Staying in touch.....Staying in touch.....

The best ways to keep up with the schedule The best ways to keep up with the schedule and any changesand any changes

There are MANY ways to keep up-to-dateThere are MANY ways to keep up-to-date

Band WebsiteBand Website

Email ListEmail List

Facebook and TwitterFacebook and Twitter

TextText

Band WebsiteBand WebsiteContains information, weekly updates, forms, Contains information, weekly updates, forms, calendar, schedules, contact information, calendar, schedules, contact information, handbook, etc... handbook, etc...

The Band Website is updated weeklyThe Band Website is updated weekly

Email ListEmail Listwww.bullitteastband.org

Sign up for the Email ServiceSign up for the Email Service

You can add or delete your email from the list You can add or delete your email from the list at any timeat any time

BEHS Band FacebookBEHS Band Facebook

Used for some Used for some updates on band updates on band activitiesactivities

Used to share Used to share lots of photos!lots of photos!

BEHS Band TwitterBEHS Band TwitterUsed for quick Used for quick updates updates

Easy access from Easy access from phone - can be used phone - can be used for text updatesfor text updates

You don’t need a You don’t need a twitter accounttwitter account

Text: Text: follow follow @bullitteastband@bullitteastband to to 4040440404

BEHS Band Text ServiceBEHS Band Text Service

Most used communication for updatesMost used communication for updates

For full list of “groups” visit the band websiteFor full list of “groups” visit the band website

To sign up for Marching Band Text ServiceTo sign up for Marching Band Text Service

Text Text @behsmb@behsmb to 270-261- to 270-261-47404740

to end texts at anytime, to end texts at anytime, text the word “STOP”text the word “STOP”

Overview of BEHS Overview of BEHS Performing EnsemblesPerforming Ensembles

Concert BandConcert Band

Wind EnsembleWind Ensemble

Marching BandMarching Band

Percussion Percussion EnsembleEnsemble

Pep BandPep Band

Winter Winter PercussionPercussion

Winter GuardWinter Guard

Marching BandMarching Band

Marching Band! Marching Band! What to expect:What to expect:

Guard and Percussion – auditions happening Guard and Percussion – auditions happening nownow

Band Camp Begins July 14 at Bullitt EastBand Camp Begins July 14 at Bullitt East

Week 1 - “Early Week”Week 1 - “Early Week”

Week 2 and 3 – Band CampWeek 2 and 3 – Band Camp

Guard and PercussionGuard and PercussionWe have tryouts for specific spotsWe have tryouts for specific spots

Guard: flag, weapons, dance, solos, etc...Guard: flag, weapons, dance, solos, etc...

Percussion: Instrument “spot”, center Percussion: Instrument “spot”, center players, soloistsplayers, soloists

““Early Week” of CampEarly Week” of Camp

July 14 - 18 at BEHSJuly 14 - 18 at BEHS

8:00 AM – 5:00 PM8:00 AM – 5:00 PM

Focus is on Fundamentals Focus is on Fundamentals

Music: memorize warm ups, begin working on Music: memorize warm ups, begin working on show musicshow music

Movement: Proper posture, equipment Movement: Proper posture, equipment carriage, commands, fundamentals, dance, carriage, commands, fundamentals, dance, flag, weaponsflag, weapons

Band Camp, contBand Camp, cont

““Band Camp” - July 21-25 and July 28 - Aug 1Band Camp” - July 21-25 and July 28 - Aug 1

Start Learning the “SHOW”Start Learning the “SHOW”

Schedule is 8:00 AM - 5:00 PMSchedule is 8:00 AM - 5:00 PM

Lunch @ 12:00 – Dinner @ 5:00Lunch @ 12:00 – Dinner @ 5:00

First Friday (7/25) is POTENTIAL DCI Trip to First Friday (7/25) is POTENTIAL DCI Trip to TennesseeTennessee

Last Friday (8/1): Family NightLast Friday (8/1): Family Night

Camp PreparationCamp Preparation

EAT! Breakfast AND Lunch. DON’T SKIP.EAT! Breakfast AND Lunch. DON’T SKIP.

Drink water often. Absolutely NO SODA.Drink water often. Absolutely NO SODA.

drink water before, during, and after practicedrink water before, during, and after practice

SunblockSunblock

Hat and SunglassesHat and Sunglasses

Tennis shoes and above the ankle white socksTennis shoes and above the ankle white socks

Comfortable light colored clothing – no denimComfortable light colored clothing – no denim

Food During CampFood During CampStudents should bring food or have someone Students should bring food or have someone deliver food to themdeliver food to them

Lunch will be from 12:00 – 1:00Lunch will be from 12:00 – 1:00

Students absolutely may not leave campusStudents absolutely may not leave campus

Students absolutely should not drink soda Students absolutely should not drink soda during band campduring band camp

Water and proper nutrients are ESSENTIALWater and proper nutrients are ESSENTIAL

PhysicalsPhysicalsSchool Policy - all activities require School Policy - all activities require this this

Do not schedule physicals during Do not schedule physicals during band rehearsal timesband rehearsal times

Complete this BEFORE band campComplete this BEFORE band camp

In addition to the Physical by a In addition to the Physical by a physician showing that students are physician showing that students are in good health… in good health…

marching band shows are marching band shows are physically demanding - physically demanding - students must be able to students must be able to keep up with the pacekeep up with the pace

Once School Starts...Once School Starts...Mondays, Tuesdays and Thursdays - after Mondays, Tuesdays and Thursdays - after school from 3:30-6:30school from 3:30-6:30

Wednesdays – Sectionals alternateWednesdays – Sectionals alternate

After school bell, the students will have about 1 After school bell, the students will have about 1 hour to get a snack, do homework and get hour to get a snack, do homework and get ready for practice – they should not leave ready for practice – they should not leave campus during this timecampus during this time

Once students are dismissed they walk to band Once students are dismissed they walk to band room to put away equipment. The timing of this room to put away equipment. The timing of this depends on the speed of your child and the help depends on the speed of your child and the help offered by parents. Please be aware of this.offered by parents. Please be aware of this.

Grade Requirements Grade Requirements

Students must maintain passing gradesStudents must maintain passing grades

School requirementSchool requirement

This year students will have a lot of time to This year students will have a lot of time to do homework!do homework!

Attendance PolicyAttendance PolicyCovered in Handbook (online)Covered in Handbook (online)

www.bullitteastband.orgwww.bullitteastband.org

Please notify Mr. Ervin, Field Commander, AND Please notify Mr. Ervin, Field Commander, AND Section Leader Section Leader two weekstwo weeks prior to a missed prior to a missed rehearsal for an approved reason. Only Mr. Centers rehearsal for an approved reason. Only Mr. Centers can approve absences, but all must be notified for can approve absences, but all must be notified for attendanceattendance

All performances and rehearsals are All performances and rehearsals are mandatorymandatory - NO ABSENCES - NO ABSENCES

Emergencies must be notified ASAPEmergencies must be notified ASAP

Failure to comply with attendance policy will result Failure to comply with attendance policy will result in removal from a part or all of the marching showin removal from a part or all of the marching show

The “Discipline” ClauseThe “Discipline” ClauseMarching Band depends on EVERY Student Marching Band depends on EVERY Student participating in performance and competitions. participating in performance and competitions.

When a student is missing, the resulting “hole” When a student is missing, the resulting “hole” creates problems for the entire showcreates problems for the entire show

POLICYPOLICY: Parents must agree that Marching : Parents must agree that Marching Band will not be used as punishment. That is, Band will not be used as punishment. That is, students will not be pulled out of performances students will not be pulled out of performances and rehearsals as a form of punishments such and rehearsals as a form of punishments such as grounding or other.as grounding or other.

If you don’t agree with this policy, do not If you don’t agree with this policy, do not participate in marching band.participate in marching band.

Band ScheduleBand Schedule

Regular RehearsalsRegular Rehearsals

Click on ScheduleClick on Schedule

CompetitionsCompetitions

Football GamesFootball Games

ParadesParades

Saturday “Camps”Saturday “Camps”

Fundraiser DatesFundraiser Dates

Competitions/Competitions/TravelTravel

Turn in Emergency Forms for all travel - please Turn in Emergency Forms for all travel - please update this as information changesupdate this as information changes

Schedule of competitions will be in calendarSchedule of competitions will be in calendar

Competition Trips begin in September and run Competition Trips begin in September and run through November (MidStates Finals)through November (MidStates Finals)

All parents are Strongly Encouraged to travel All parents are Strongly Encouraged to travel and cheerand cheer

Football GamesFootball Games

We Perform at ALL Home Football GamesWe Perform at ALL Home Football Games

Schedule will be in the band calendar onlineSchedule will be in the band calendar online

We typically wear the full uniform when We typically wear the full uniform when weather allowsweather allows

Alternate uniform will be EITHER the show shirt Alternate uniform will be EITHER the show shirt with khaki shorts, white socks, and tennis with khaki shorts, white socks, and tennis shoes or the warm ups.shoes or the warm ups.

Booster OrganizationBooster Organization

Boosters are ALL of usBoosters are ALL of us

All Parents, Grandparents, Aunts, UnclesAll Parents, Grandparents, Aunts, Uncles

All of the BEHS Band Fans All of the BEHS Band Fans

Elected Positions make up the Executive BoardElected Positions make up the Executive Board

President, Vice-President, Secretary, and President, Vice-President, Secretary, and TreasurerTreasurer

2014 -15 Executive 2014 -15 Executive BoardBoard

President - Del BrumbaughPresident - Del Brumbaugh

Vice-President – Dellinda WaltonVice-President – Dellinda Walton

Secretary – TBDSecretary – TBD

Treasurer – Alan GeyerTreasurer – Alan Geyer

Executive board works with the band Executive board works with the band director to appoint committees for items director to appoint committees for items

such as fundraising, uniform management, such as fundraising, uniform management, food, travel, props, transportation, events, food, travel, props, transportation, events,

concessions concessions

Booster OpportunitiesBooster OpportunitiesConcessionsConcessions

ChaperoneChaperone

Band Office Band Office helphelp

Trip PlanningTrip Planning

Color GuardColor Guard

Fundraising Fundraising PlanningPlanning

Food for TripsFood for Trips

Pit CrewPit Crew

Props/Painting/Props/Painting/Building/Building/ManagingManaging

Food for Band Food for Band CampCamp

And more!And more!

Parent VolunteersParent Volunteers

Why Volunteer?Why Volunteer?

Do it for the right reason...the students need Do it for the right reason...the students need youyou

Volunteering isn’t for the band director, it is Volunteering isn’t for the band director, it is for the band studentsfor the band students

We simply can not exist as a competitive We simply can not exist as a competitive group without the help of the group without the help of the parents/boostersparents/boosters

Marching Band Marching Band Volunteer PolicyVolunteer Policy

All Parents of Band students ARE Music BoostersAll Parents of Band students ARE Music Boosters

Each Family will agree to participate in at least Each Family will agree to participate in at least 4 4 “Events”“Events”

An Event is:An Event is:

A fund-raising activityA fund-raising activity

A booster support activityA booster support activity

Booster Volunteering Booster Volunteering cont...cont...

Events Examples:Events Examples:

Work concessions at a gameWork concessions at a game

Work Oaks and Derby DaysWork Oaks and Derby Days

Chaperone a marching band tripChaperone a marching band trip

The Booster President will help get you The Booster President will help get you plugged in! plugged in!

Del BrumbaughDel Brumbaugh

Booster Volunteer Booster Volunteer cont...cont...

What are some BIG upcoming events?What are some BIG upcoming events?

The Next BIG events are The Next BIG events are

Pancake Breakfast | May 24: 8 am at Pancake Breakfast | May 24: 8 am at Applebee’sApplebee’s

Bingo | May24: 1 pm at Sunshine Bingo Bingo | May24: 1 pm at Sunshine Bingo HallHall

Car Wash | July 19: 10 am at ValuMarketCar Wash | July 19: 10 am at ValuMarket

Specific Jobs for Specific Jobs for volunteers to get us volunteers to get us thinking…thinking…

Concessions (20)Concessions (20)

Bingo (20)Bingo (20)

Oaks and Derby (30)Oaks and Derby (30)

Uniform Management (2)Uniform Management (2)

Uniform Adjustments (2)Uniform Adjustments (2)

““Pit Crew” (15)Pit Crew” (15)

Fundraiser Event Fundraiser Event Manager (8)Manager (8)

Water Donations Water Donations (1)(1)

““Thank You” Thank You” Letters (2)Letters (2)

Committee Heads! Committee Heads! Help of Plan!!!Help of Plan!!!

Volunteer FormVolunteer Form

All adult volunteers must have a BCPS All adult volunteers must have a BCPS Volunteer Form on file with BCPS in order to Volunteer Form on file with BCPS in order to help in any way.help in any way.

The form can be filed with any school (each The form can be filed with any school (each school has one person responsible for this school has one person responsible for this item), or the board. item), or the board.

The cost is $10 and it is to cover the criminal The cost is $10 and it is to cover the criminal background checkbackground check

This is to protect the student, you, and the This is to protect the student, you, and the directordirector

FinancesFinances

The Booster Organization helps to fund the The Booster Organization helps to fund the activities of the entire band programactivities of the entire band program

The Band Director and Executive Board work The Band Director and Executive Board work together to set an annual budget (July – June)together to set an annual budget (July – June)

The Boosters work to ensure the success of all The Boosters work to ensure the success of all students through supportstudents through support

ExpensesExpenses

The 2014-2015 BEHS Band Budget is ~$55,000The 2014-2015 BEHS Band Budget is ~$55,000

How does this compare to other bands? How does this compare to other bands?

Why so expensive? Why so expensive?

How do we compare?How do we compare?Our budget is about 1/3 of the bands we Our budget is about 1/3 of the bands we regularly compete against. Some surrounding regularly compete against. Some surrounding schools set funds for just their color guard that schools set funds for just their color guard that we are able to do for our entire band!we are able to do for our entire band!

Bands on the national level are funding their Bands on the national level are funding their bands often times 20X what we budgetbands often times 20X what we budget

What my money buysWhat my money buysIndividual Expenses for Marching Band for Individual Expenses for Marching Band for 2014 are $350 ($400 for guard and percussion)2014 are $350 ($400 for guard and percussion)

This money is used forThis money is used for

““The Show” (music/design/tech)The Show” (music/design/tech)

Band Camp Staff and DesignBand Camp Staff and Design

TravelTravel

Uniform (cleaning, maintenence, etc.Uniform (cleaning, maintenence, etc.

*Guard uniforms cost well over this - booster raise *Guard uniforms cost well over this - booster raise funds to purchase the guard uniforms and flagsfunds to purchase the guard uniforms and flags

When to make When to make paymentspayments

$50 Deposit: Due May 16 with Intent Form$50 Deposit: Due May 16 with Intent Form

Payment 1 - $100 June 16Payment 1 - $100 June 16

Payment 2 - $100 July 14 (first day of camp)Payment 2 - $100 July 14 (first day of camp)

Payment 1 and 2 take care of band campsPayment 1 and 2 take care of band camps

Payment 3 - $100 August 1Payment 3 - $100 August 1

If you need a different payment plan, please speak to the Booster If you need a different payment plan, please speak to the Booster President. We can work out a different plan that works for you.President. We can work out a different plan that works for you.

How to make paymentsHow to make paymentsPlace payment in a clearly marked envelope Place payment in a clearly marked envelope and place in the BLACK BOX in Mr. Ervin’s and place in the BLACK BOX in Mr. Ervin’s OfficeOffice

Put NAME of STUDENT and AMOUNT and Put NAME of STUDENT and AMOUNT and MARCHING BAND on the outside of the MARCHING BAND on the outside of the envelopeenvelope

OR Mail to:OR Mail to:BE Music BoostersBE Music BoostersP.O. Box 24P.O. Box 24Mt. Washington, KY 40047Mt. Washington, KY 40047

All checks should be made payable to: Bullitt East Music Boosters

Where does the rest of the moneyWhere does the rest of the money come from? come from?

Together, we work to raise the additional funds Together, we work to raise the additional funds to ensure the success of the band students to ensure the success of the band students

We are all the boostersWe are all the boosters

Through fundraising activities and venues we Through fundraising activities and venues we raise money for the needed itemsraise money for the needed itemsProps and color guard flagsProps and color guard flags

Instructors for band camp and other times of the yearInstructors for band camp and other times of the year

Instruments Instruments

Sound Equipment for competition showSound Equipment for competition show

Insurance and maintenance of current equipmentInsurance and maintenance of current equipment

Drum heads, sticks, malletsDrum heads, sticks, mallets

New/Additional Uniforms for the growing band!New/Additional Uniforms for the growing band!

Can I Fundraise to Can I Fundraise to lower the cost?lower the cost?

NONO YESYES

What the LAW says!What the LAW says!According to the IRS and US Laws concerning According to the IRS and US Laws concerning Non-profit organizations, like the BEHS Band Non-profit organizations, like the BEHS Band BoostersBoosters

it is not allowed to credit an individual’s it is not allowed to credit an individual’s account based upon work done for any type account based upon work done for any type of fundraisingof fundraising

this is considered compensation and must be this is considered compensation and must be claimed on tax returns as an employee of the claimed on tax returns as an employee of the band boostersband boosters

Therefore: to remain in compliance with the Therefore: to remain in compliance with the IRS and to avoid penalties, we do not credit IRS and to avoid penalties, we do not credit individual accountsindividual accounts

So how can Fundraisers So how can Fundraisers help?help?

FIRST: Understand that the $350 you pay is FIRST: Understand that the $350 you pay is only a small percentage of the $55,000 budget!only a small percentage of the $55,000 budget!

$55,000/50= $1,100/student!$55,000/50= $1,100/student!

This leaves $750 to raise PER STUDENT!!!This leaves $750 to raise PER STUDENT!!!

Fundraisers help us all equally.Fundraisers help us all equally.

Some fundraisers will help to reduce out of Some fundraisers will help to reduce out of pocket expenses for EVERYONE equally pocket expenses for EVERYONE equally regardless of participation (This is the law!).regardless of participation (This is the law!).

Don’t be this parent...Don’t be this parent...

FundraisersFundraisersWe do various types of fundraisers throughout We do various types of fundraisers throughout the yearthe year

The fundraising committee works to establish a The fundraising committee works to establish a variety of large and small opportunities to raise variety of large and small opportunities to raise funds throughout the year:funds throughout the year:

EVENTS: Concessions, Oaks and Derby, EVENTS: Concessions, Oaks and Derby, RafflesRaffles

SALES: Candy, Cookie Dough, SuckersSALES: Candy, Cookie Dough, Suckers

Some FundraisersSome FundraisersOaks and DerbyOaks and Derby

BingoBingo

ConcessionsConcessions

We need volunteers!We need volunteers!

You should sign up today!You should sign up today!

We have several dates and slots already We have several dates and slots already for Bingofor Bingo

These fundraisers are HUGE and everyone These fundraisers are HUGE and everyone should participateshould participate

RemindersReminders

Visit the band websiteVisit the band website

www.bullitteastband.orgwww.bullitteastband.org

Read Band HandbookRead Band Handbook

Sign up for Email, texts, Facebook, Sign up for Email, texts, Facebook, Twitter...Twitter...

Turn in!Turn in!Band AgreementBand Agreement

Student Contact and Medical Information Student Contact and Medical Information (notarized)(notarized)

Travel Release Form (notarized)Travel Release Form (notarized)

Sports Physical FormSports Physical Form

Emergency Contact FormEmergency Contact Form

Deposit: $50 on May 16Deposit: $50 on May 16

BCPS Volunteer FormBCPS Volunteer Form

Questions?Questions?

Last things...Last things...Booster meetings occur once per monthBooster meetings occur once per month

Next meeting is Tuesday, June 3 @ 7:00Next meeting is Tuesday, June 3 @ 7:00

Important information is given out at meetingsImportant information is given out at meetings

such as travel plans/hotel arrangements such as travel plans/hotel arrangements for parents/event planning/help for parents/event planning/help needed/etc...needed/etc...

Bullitt East Bullitt East High School BandsHigh School Bands

Bullitt East Bullitt East High School BandsHigh School Bands