Embed Size (px)
DESCRIPTION
Case study with regard to a fully integrated business information system (ERP) with Cubic Business Model in the financial suite which delivered exceptional benefits in terms of management information and management effectiveness as well as substantial efficiencies including head count reduction and drastically reduced audit time and cost See also http://www.James-A-Robertson-and-Associates.com/
Citation preview
SAICE INFORMATION TECHNOLOGY DIVISION 15th NATIONAL CONFERENCE ON COMPUTERS IN CIVIL ENGINEERING
The Benefits of Management Information Systems to
The Professional Practice
R M Barry J A Robertson
James A Robertson & Associates
V3 CONSULTING ENGINEERS
OUTLINE - SYSTEM OVERVIEW THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
Introduction System Overview Objectives for the System Implementation Experience Benefits of the System Conclusion
COMPONENTS OF SYSTEM
Projects System Financial System National Consolidation Executive Information System
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
Salaries & Rates
Time Sheets
Projects Master File
In-House Expenses
CompanyParameters
ACCPAC MODULES
Work in
Progress
Disbursement
Work in
Progress
(c) James A Robertson & Associates 1990
P R O M A N M O D U L E S Month End
WIP & OtherReports
Invoice Editor
Debtors
Creditors
ACCPAC
General Ledger
Cash Book
Asset Register
V I P Wages
Reimbursables
Invoicing
Cash Disbursements
Project Budgets
Archive
Labour
Personnel Data
PROJECTS SYSTEM
Projects Personnel Salary and Rates Company Parameters Setup Options General Ledger Interface Debtors and Creditors Multi-Level Projects Client Data Management Reports
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
PROJECTS SYSTEM
Processing of Time & Expense Information Work In Progress Audit Trails Analysis Reports Automated Billing
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
FINANCIAL SYSTEM
General Ledger Cash Book Salary Module Assets Register with Barcode Reader
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
FINANCIAL SYSTEM
Cost and Profit Centres Hierarchical, Structured Coding Activity Based Costing Progressive Summarization Linked directly to the Projects System Summarized in EIS
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
NATIONAL CONSOLIDATION
Full corporate financial reporting
CAPE
FREE STATE TRANSVAAL
FIRM
NATIONAL DATABASE
Account Level Detail
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
EXECUTIVE INFORMATION SYSTEM
Production Analysis with extensive grouping, summarization and drill down capabilities
Client Focused Project Profitability Analysis with drill down capability and multiple views of director contribution
Activity Based Financial Distribution and Matrix Analysis of Financials
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
OBJECTIVES
Monitor and Improve Productivity and Profitability
Measure Profitability on a Project, Department and Office Basis
Assist to Offer Highest Possible Levels of Service
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
Achieved
OBJECTIVES
Ensure Charges for Work are Realistic
Comprehensive Budgeting for Projects and Financials
Evaluation of Current and Future Directors
Concise Management Summaries
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
Achieved
OBJECTIVES
Achieved
Global View of the Practice
Detailed Enquiry on all Aspects of Operations and Job Costing
Minimum Management Time and Manpower
Affordable
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
OBJECTIVES
Achieved
Global View of the Practice
Detailed Enquiry on all Aspects of Operations and Job Costing
Minimum Management Time and Manpower
Affordable
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
IMPLEMENTATION EXPERIENCE
PHASES:1st
REGION 2nd
REGION 3rd
REGION
OUTSIDE IMPLEMENTATION
INTERNAL IMPLEMENTATION
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
IMPLEMENTATION EXPERIENCE
Implementation Understanding Effective Use of System
PARADIGM CHANGE : 3 TO 5 YEARS
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
BENEFITS
Reliability & Timeousness of Information
Cubic Business Model
Senior Management Work Load & Effectiveness
Strategic Advantages
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
RELIABILITY & TIMEOUSNESS OF INFORMATION
Timesheet Analysis Project Update Report Project Leaders Reports Projects Profit Reports Budgets and Actuals on Projects
2 Days After
Month End
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
RELIABILITY & TIMEOUSNESS OF INFORMATION
Debtors and Creditors Reports : Daily If Required
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
RELIABILITY & TIMEOUSNESS OF INFORMATION
Financial Statements Income Statements Balance Sheet Cash Flow Projections
10 DAYS AFTER
MONTH END
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
OWNERSHIP OF INFORMATION
All items allocated to specific managers
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
YEAR END PROCESSING
Completed 17 Days After Month End Auditors Signed Off 5 Weeks Later
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
Projects Departments
Offices
Structures
Regional Admin
Office Administration
Roads
etc
HO 10
Dep 11
Bel Wor etc
C U B I C B U S I N E S S M O D E L
Office Admin Projects per Office
Projects Linked to Dept Only (Personnel Linked to Off & Dept)
Offs Independent of Dept
15
(c) James A Robertson & Associates 1990, 1993
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
SENIOR MANAGEMENT WORK LOAD AND EFFECTIVENESS
Wide Variety of Analysis Ready Availability of Information Identify Opportunities Increase Delegation
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
SENIOR MANAGEMENT WORK LOAD AND EFFECTIVENESS
Work Load on Mundane Analysis Greatly Reduced Mis-allocation Considerably Reduced Summarized Reports "Drill Down"
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
SENIOR MANAGEMENT WORK LOAD AND EFFECTIVENESS
Work Load on Mundane Analysis Greatly Reduced Mis-allocation Considerably Reduced Summarized Reports "Drill Down"
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
STRATEGIC ADVANTAGE
Identify Market Related Factors that can have a Bearing on Marketing Strategy, Product mix and Other Matters Offer Innovative and Competitive Services Creating and Sustaining Competitive Advantage
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
CONCLUSION
James A Robertson & Associates
The system has met most of the objectives set for it and is assisting the firm in it's objective of creating and maintaining
competitive advantage through the provision of focused, appropriate
and cost effective consulting engineering services.
THE BENEFITS OF M I S TO THE PROFESSIONAL PRACTICE
