8. experience 50001 bulgaria ecq

Supporting Local Authoritites in the Development and Integration of SEAPs with

Energy management SystemsAccording to ISO 500001 www.500001seaps.eu

@500001SEAPs

Experience of the 1st SEAP + ISO

50001 in Bulgaria

Second Centralized Training Session

1 – 2 October 2014,

Barcelona, Spain



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WHAT IS A SEAP?

The Sustainable Energy Action Plan (SEAP) is a key document that

uses the results of the Baseline Emission Inventory to identify the best

fields of action and opportunities for reaching the local authority’s CO2

reduction target.

It defines concrete reduction measures, together with time frames

and assigned responsibilities, which translate the long-term strategy

into action.



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SCOPE OF THE SEAP

The SEAP should concentrate on measures aimed at reducing the CO2

emissions and final energy consumption by end users.

SEAP should include actions concerning both the public and private

sectors.

The main target sectors are:

Buildings

Equipment/facilities

Urban transport.



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SCOPE OF THE SEAP

The SEAP may also include actions related to local electricity

production (development of PV, wind power, CHP, improvement of local

power generation), and local heating/cooling generation. In addition, the

SEAP should cover areas where local authorities can influence energy

consumption on the long term (as land use planning), encourage

markets for energy efficient products and services (public procurement),

as well as changes in consumption patterns (working with stakeholders

and citizens)



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SEAP TIME HORIZON

The SEAP has to contain a clear outline of the strategic actions

that the local authority intends to take in order to reach its

commitments in 2020 within the Covenant of Mayors.

The SEAP may cover a longer period, but in this case it should

contain intermediate values and objectives for the year 2020.



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SEAP TIME HORIZON

The local authority may distinguish between:

• a vision, with long-term strategy and goals until 2020, including firm

commitments in areas like land-use planning, transport and mobility,

public procurement, standards for new/renovated buildings etc.;

• detailed measures for the next 3-5 years which translate the long-term

strategy and goals into actions.

BOTH THE LONG-TERM VISION AND THE DETAILED MEASURES

SHALL BE AN INTEGRAL PART OF THE SEAP



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HUMAN AND FINANCIAL RESOURCES

SEAP elaboration and implementation requires human and financial resources. Local

authorities may adopt different approaches:

• using internal resources, for example by integrating the tasks in an existing

department of the local authority involved in sustainable development (e.g. local

Agenda 21 office, environmental and/or energy department);

• setting up a new unit within the local administration (approx 1 person/100 000

inhabitants);

• outsourcing (e.g., private consultants, universities…);

• sharing one coordinator among several municipalities, in the case of smaller local

authorities;

• getting support from regional energy agencies or Supporting Structures



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HUMAN AND FINANCIAL RESOURCES

The human resources allocated to the

SEAP may be highly productive from a

financial point of view, via savings on the

energy bills, access to European funding

for the development of projects in the field

of EE and RES.

Extracting as much as possible resources from inside offers the advantages

of a higher ownership, saves costs and supports the very materialization of

a SEAP.



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RECOMMENDED SEAP STRUCTURE

1. SEAP Executive Summary

2. Overall Strategy

A. Objective (s) and Targets

B. Current framework and vision for the future

C. Organizational and financial aspects:

• coordination and organizational structures created/assigned;

• staff capacity allocated;

• involvement of stakeholders and citizens;

• budget;

• foreseen financing sources for the investments within your action plan;

• planned measures for monitoring and follow-up.



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RECOMMENDED SEAP STRUCTURE

3. Baseline Emission Inventory and related information, including data interpretation

4. Planned actions and measures for the full duration of the plan (2020)

• long-term strategy, goals and commitments till 2020;

• short/medium term actions.

For each measure/action, please specify (whenever possible):

- description

- department responsible, person or company

- timing (end-start, major milestones)

- cost estimation

- estimated energy saving/increased renewable energy production

- estimated CO2 reduction



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ENERGY MANAGEMENT SYSTEM (ISO 50001:2011)

European Standard approved by CEN on October 25, 2011.

It replaces EN 16001:2009



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The purpose of this International Standard is to enable organizations

establish the systems and processes necessary to improve energy

performance, including energy efficiency, use and consumption of energy.

The application of this International Standard aims at reducing greenhouse

gas emissions and other environmental impacts and energy costs through

systematic management of energy. This International Standard is applicable

to all types of organizations, regardless of size and geographical, cultural or

social conditions. The successful implementation depends on the

commitment of the organizations, at all levels and functions, especially top

management.



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This International Standard is

based on the framework for

continuous improvement Plan-Do-

Check-Act (PDCA) and includes

the management of energy in the

daily practice of the organization,

as shown in Figure 1.



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This International Standard is based on the common

elements of management systems standards for ISO,

providing a high level of consistency, especially with

ISO 9001 and ISO 14001.

For beginners it is better to be used ISO 9001 as a

platform, while those who are familiar with the

standards can use as a basis ISO 14001.



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Main Terminology

3.1 Borders

physical boundaries and / or organizational boundaries as defined by the

organization

3.3 Corrections

actions to address the discrepancy (3.21)

3.4 Corrective Actions

actions to eliminate the cause of a detected nonconformity

3.5 Energy

electricity, fuel, steam, heat, compressed air, etc.



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Main Terminology

3.6 Energy Baseline

quantitative standard (s), providing a basis for energy

performance comparison

3.7 Energy Consumption

quantity of energy applied

3.9 System for Energy Management (EMS) Energy Management System EnMS

"a set of interrelated or interacting elements to establish an energy policy, energy

targets, and processes and procedures to achieve those objectives."



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3.11 Overall Energy Target

certain result or achievement, designed to meet the energy policy and related to

improving energy efficiency

3.12 Energy Performance

measurable result, energy efficiency (3.8), energy use (3.18) and energy consumption

(3.7)

3.13 Energy Performance Indicators EnPI *

quantitative value or measure of energy performance as defined by the organization

NOTE: EnPIs could be expressed as a simple metric, ratio or a more complex model.



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Main Terminology

3.14 Energy Policy

statement of the organization for its overall intentions and direction

related to its energy performance formally expressed by top

management

3.15 Energy Review

determining the energy performance of the organization based on

data and other information leading to opportunities for improvement



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Main Documents

4.1 Energy Policy

Top management shall formulate energy policy and ensure that it:

a) is appropriate to the nature and extent of the use of energy and energy

consumption within the organization;

b) includes a commitment to continual improvement of energy performance;

c) provides access to information and resources needed to achieve the objectives

and targets;

d) complies with applicable laws and other requirements to which the organization

has agreed to perform, associated with its use of energy consumption and efficiency.



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Main Documents

4.1 Energy Policy

e) provides the framework for setting and reviewing the

general and specific energy objectives;

f) supports the purchase of energy efficient products and

services to improve the energy performance;

g) has been documented and disseminated at all levels in the

organization;

h) is regularly reviewed and updated , if necessary.



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4.4.3 Energy Review

The organization shall develop, record, and maintain energy review as:

a) identifying areas of significant energy use based on the analysis of

the use and consumption of energy through measurement and

other data

b) identifying, defining priorities and registering opportunities for

improving energy performance.



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4.4.4 Energy Baselines

Organization shall establish an energy

baseline (lines) using the information

from the initial energy review and

taking into account an appropriate

period for data use and energy

consumption within the organization.

Changes in energy performance shall

be measured against the energy

baseline (s).

Annual Consumption & Costs for Electricity in kWh

and EUR in Municipal Building

Year 2009 2010 2011 2012

Indicator

kWh EUR kWh EUR kWh EUR kWh EUR

Value

/Amount 20 684 1 788 27 618 2 605,03 29 346 2 923,20

28 217

3 108,14

Annual Consumption fuel of two municipal cars

Year / type of fuels 2010 2011 2012

Skoda Diesel 46 959 3 940 48 031 4 878 34 689 3 754

Opel Gasoline 21 340 1 882 22 590 2 207 25 023 2 935

Total 70 309 5 822 72 632 7 085 61 724 6 689

Cost per km in EUR 12,08 10,25 9,23



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4.4.5 Indicators of Energy Performance

The organization shall identify EnPIs, suitable for monitoring and

measuring their energy performance. Methodology for determining and

updating EnPIs shall be recorded and regularly reviewed. EnPIs shall be

reviewed and compared to the energy baseline as appropriate.

Examples for Energy performance indicators

EnPI-1 = Annual Electricity Consumption = kWh

square meters of municipal buildings m2

EnPI-2 = Annual Electricity or Gas Consumption = kWh or Cubic meter gas

number of inhabitants in the municipality number of people

EnPI-3 = Annual Consumption Gasoline / Diesel = litter

number km travelled by municipal cars total km



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4.5.1 Purchase of Energy Services, Products, Equipment and Energy

When purchasing energy services, products and equipment that have or may have

an impact in case of significant energy use, the organization shall inform suppliers

that the purchase is partly assessed on the basis of energy consumption.

No Date of

entry Main

Supplier

Backup

Supplier

Name of

the

supplier

Address, tel.,

fax, email

Type of the

delivered

materials

services

Suppler Evaluation

Quality Stock Price Environment

effect

Renewable

Energy Sources

Average Decision

ENERGY RESOURCES SUPPLIERS

1 Yes

EVN

Bulgaria

Electricity 1 1 1 1 0 0,8 Yes

2 Yes Petrol Diesel 1 1 2 2 0 1,2 Yes

3

ENERGY SERVICES SUPPLIERS

1 Yes

Intertek Energy

Audit

1 1 1 1 1 1 Yes



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The following procedures are similar to ISO 9001

4.6.1 Internal audit of the energy management system

4.6.2 Discrepancies, corrections, corrective actions and preventive

actions

4.6.3 Control of records

4.6.4 Management Review



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Thank you very much for

you attention!

For more information:

European Center For Quality – Sofia

[email protected]

www.ecq-bg.com

Business

8. experience 50001 bulgaria ecq