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This presentation was given by the PMO SIG at APM presents ... Project management in practice on the 16th October 2014.
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APM PMO SIG
Local Presentation (date)
This Session.. Meet the Presenter APM PMO SIG What PMO’s do for you? PMO Development Types of PMO Building a PMO PMO People Tips for PMO Q & A
About the Presenter
Who am I?
Brief history
PMO SIG Role and why I became involved
Why PMO?
PMO SIG Objectives• To facilitate collaborative learning that fully engages the
membership and helps them grow their PMO skills and competences
• To reach out to other disciplines (audit, finance, procurement, quality etc) that collaborate routinely with PMOs to create value
• To provide an open source of unbiased advice and guidance to those who can benefit from putting PMO practice to work
• To have a bias towards action, understanding the latest thinking and quickly digest it into ways that can be shared as digestible knowledge with those we seek to help
• PMO Practitioners, defined as people who enable, support and ensure the management of change in organisations
• Those who need to know more about PMO and its benefits, practices, tools and techniques
• People in leadership positions who need to understand the potential benefits of the PMO approach
• People in organisations who are tasked with performing the ‘bridge’ function between strategy and delivery, either in a portfolio setting or in various dispersed units throughout the organisation
PMO SIG - Our Community
You tell us.. what does your PMO do for you?
With thanks to PMO SIG members
PMO Development a brief history
Source: Journal of project management, APM 2014
Supportive
(centre of excellence)
Is all about..
Capability
Guidelines
Community
Operational
(reporting & visibility)
Is all about..
Oversight
Administration
Project Specific
Directive
(strategic)
Is all about..
Resource Demand
Portfolio Build
Benefits Realisation
Controlling
(methods & standards)
Is all about..
Discipline
Best Practice
Compliance
Types of PMO
Types of PMO what is your PMO profile?
Supportive Directive
Operational Controlling
Supportive Directive
Operational Controlling
Which type is effective?
Pg/Pj Manager Effectiveness
Org
anis
atio
nal E
ffec
tiven
ess
PMO Lesson #1
There is no one size fits
all!
So How do you Decide?
Supportive Directive
Operational Controlling
Typically the more mature the PMO, the more balanced it is across the four key functions.
PMO Lifecycle
The PMO Lifespan is five years.
•Lack of support from Senior Leadership
•The Value is not quantified
•Perceptions of PMO differ
•Incorrect model for the organisation
•Change in Strategic direction
•Cost Constraints
•Change Management is not embedded
•PMO is not adaptable
With thanks to PMO in Practice delegates & PMI PWC report
Optimal
Diminishing Return
Quick Improvement
Building a PMO How much PMO is enough?
Key considerations:•Understand the business needs•Review the business context•Align to the PMO service catalogue•Keep the journey in mind•The law of diminishing returns – how much PMO is enough?
Classifies and stores documents
Implements filing systems
Issue and problem tracking
Change control
PMO People ..who does what
Assists in a crisis
Undertakes quick repairs
Highlights underlying problems Ensures compliance
Offers advice and guidelines on
procedures
Reports deviations from plans
Deters potential offenders
Diagnoses
Prescribes remedial action
Monitors effects of remedial
action
Offers prognosis
Attends to day-to-day needs
Provides encouragement
Provides a sounding board
Some tips for success
How to contact us:[email protected]
http://www.apm.org.uk/group/apm-pmo-specific-interest-group or http://www.pmosig.co.uk
@pmosiguk
APM PMOSIG group
Any Questions?