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CP-306 Costpoint Projects Tables – Pools & RevenueDelivered by:
Kim Clark, Deltek,Gary Brenning, Deltek
© 2008 Deltek, Inc. 2
Introduction
• Kim Clark
• Gary Brenning
© 2008 Deltek, Inc. 3
Agenda
• Build Rate Application Table
• Compute and Print Pool Rates
• Compute Burden Cost
• Compute Revenue
• Troubleshooting Burden
• Troubleshooting Revenue
• Troubleshooting – Useful Utilities
© 2008 Deltek, Inc. 4
Build Rate Application Table
© 2008 Deltek, Inc. 5
Build Rate Application Table (cont.)
• Tables Read
– FY
– ALLOC_GRP
– POOL_ALLOC
– POOL_INFO
– POOL_BASE_ACCT
• Tables Written
– ALLOC_APPLIC
© 2008 Deltek, Inc. 6
Compute and Print Pool Rates
© 2008 Deltek, Inc. 7
Compute and Print Pool Rates (cont.)
• Tables Read– FY, ACCTING_PD, SUB_PD
– JNL_STATUS, SUB_PD_JNL_STATUS
– ACCT, ORG, PROJ, ACCT_GRP_SETUP, PROJ_CNTL_CORP
– GL_BUD_RVSN, ORG_ACCT_BUD
– FS_SUM
– GL_POST_SUM (service centers)
– ALLOC_GRP
– POOL_COST_ACCT
– POOL_BASE_ACCT
– POOL_ALLOC
– POOL_INFO
– SVCTR_INFO
© 2008 Deltek, Inc. 8
Compute and Print Pool Rates (cont.)
• Tables Written
– POOL_SIE_SUPPORT
– ALLOC_BASIS_JNL
– POOL_RT_TABLE
© 2008 Deltek, Inc. 9
Compute Burden Cost
© 2008 Deltek, Inc. 10
Compute Burden Cost (cont.)
• Tables Read– FY, ACCTING_PD, SUB_PD, GL_ACCT_STRUC
– PROJ_CNTL_CORP
– ALLOC_APPLIC
– POOL_BASE_ACCT
– GL_POST_SUM
– PROJ_EDIT
– ACCT_GRP_SETUP
– POOL_RT_TABLE
– CEIL_BURDEN_CST
– UNITS_USAGE_HS
– UNITS_USAGE_LN_HS
© 2008 Deltek, Inc. 11
Compute Burden Cost (cont.)
• Tables Written
– PROJ_SUM
– PROJ_BURD_SUM
© 2008 Deltek, Inc. 12
Compute Burden Cost (cont.)
• ACCT_FUNC_NO Field in PROJ_SUM– 0—Unrecognized account (due to changes in Project Account
Group)
– 1—Revenue (“plug” rows for adjustments, ceilings, etc.)
– 2—Labor
– 3—Non-Labor
– 6—Cost of Goods Sold (WIP projects only)
– 7—WIP Transfer (WIP projects only)
– 11—Unallowable Labor
– 12—Unallowable Non-labor
– 13—Units
– 14—Award Fee
© 2008 Deltek, Inc. 13
Compute Revenue
© 2008 Deltek, Inc. 14
Compute Revenue (cont.)
• Tables Read– FY, ACCTING_PD, SUB_PD, GL_ACCT_STRUC
– PROJ_CNTL, PROJ_CNTL_CORP, REV_FORMULA_COMP
– PROJ (ceilings)
– PROJ_EDIT (owning org, project account group)
– ORG_HIST (unprocessed rows prevent revenue computation)
– REV_ADJ_HIST (revenue adjustments)
– ACCT_GRP_SETUP (account types, revenue account)
– PROJ_REV_SETUP (revenue formula and calc values)
– PROJ_SUM, PROJ_BURD_SUM (prior revenue in current year)
– PSR_PY_SUM, PSR_PY_BURD_SUM (revenue for prior years)
© 2008 Deltek, Inc. 15
Compute Revenue (cont.)
• Tables Read (cont.)– PY_PROJ_LAB_HS (prior years loaded labor hours)
– PROJ_BILL_HS (revenue = billings or revenue = deliveries)
– GL_POST_SUM (revenue = project ledger sales)
– LAB_HS (loaded labor rate revenue)
– CEIL_DIR_CST (ceilings)
– CEIL_DIR_HRS (ceilings)
– EMPL_CEIL (ceilings)
– VEND_CEIL (ceilings)
– OVRIDE_FEE_ON_DIR (fee ceilings/overrides)
– OVRIDE_FEE_ON_BURD (fee ceilings/overrides)
© 2008 Deltek, Inc. 16
Compute Revenue (cont.)
• Tables Read (cont.)– PY_UNITS_PRICING (prior year units)
– UNITS_USAGE_HS (units)
– UNITS_USAGE_LN_HS (units)
– CLIN_PRICE_SCH (units)
– PROD_PRICE_SCH (units)
– PROJ_CLIN_PROJ (units)
– PROJ_UNITS_PRICING (units)
– PROJ_MOD_AWARD_FEE (award fee)
– PROJ_HIERARCHY (enhance performance)
– PROJ_REV_PROJ (enhance performance)
© 2008 Deltek, Inc. 17
Compute Revenue (cont.)
• Tables Written
– PROJ_SUM
– PROJ_BURD_SUM
– LAB_HS (for loaded labor rate revenue formulas)
– PROJ_UNITS_PRICING (for units revenue)
© 2008 Deltek, Inc. 18
Compute Revenue – CPFF w/Rev Adj
© 2008 Deltek, Inc. 19
Compute Revenue – Loaded Labor Rate
© 2008 Deltek, Inc. 20
Compute Revenue – FAMTD w/Total Ceiling
© 2008 Deltek, Inc. 21
Compute Revenue – Units
© 2008 Deltek, Inc. 22
Troubleshooting Burden
• Reconcile YTD SIE to Financial Statements and to PSR– Make sure PSRs are printed at actual rates
• Timing– Pool Maintenance
– Check Pool Account/Org setup utility
– Build Rate Application Table
– Compute and Print Pool Rates
– Compute Burden Cost
• Were Variances Posted to G/L with Revenue Posting
• Were Any Changes Made to the Pool Base or to the Pool Sequencing
• Run Utility to Display Invalid Pools in Project Ledger
• Check for Burden Cost Ceilings/Overrides/Fixed Rates
© 2008 Deltek, Inc. 23
Troubleshooting Revenue
• Reconcile YTD rolled-up PSRs to G/L Financial Statements
• Timing – Compute Burden Cost
– Post bills and journal entries, if needed for revenue
– Maintain amounts for Fixed Amount/EAC/ETC revenue formulas
– Enter any revenue adjustments
– Verify rates are set up for LLR projects and unit pricing
– Load Labor Rates
– Compute Revenue
• Check Compute Revenue EXE date
• Check for Ceilings – Total, Direct Cost, Burden Cost, and/or Fee
• Changes to project owning org or revenue accounts
• Changes in revenue formula level
© 2008 Deltek, Inc. 24
Troubleshooting – Useful Utilities
Note: the first seven utilities listed can be found in Projects > Cost and Revenue Processing > Utilities > Miscellaneous Toolkits
• Check Pool Account/Org Setups
• Update Contract and Funded Values
• Compare Project Ledger to General Ledger
• Display Invalid Pools in Project Ledger
• Fix Invalid Pools in Project Ledger
• Synchronize Project Master and Project Edit Tables
• Check for Unposted Journals
• (G/L Utilities) Update Financial Statement Summary Balances
• (G/L Utilities) Labor History to General Ledger Comparison
© 2008 Deltek, Inc. 25
Q&A
• Questions
© 2008 Deltek, Inc. 26
More Insight 2010 Costpoint Sessions
• Other Related Sessions:
– CP-207 Troubleshooting Costpoint Projects
– CP-209 Valuable Costpoint Features, Often Overlooked
– CP-216 Award Fees: How They are Calculated and Captured in Costpoint
– CP-235 Revenue Formulas: Using Them Effectively
– CP-236 Indirect Cost Pools: Keys for Success