DESIGN TEMPLATES TO IMPROVE THE QUALITY AND PRODUCTIVITY

OF POWERPOINT

Introduction

• This document contains design templates intended

to improve the quality and productivity of

presentations.

• This templates ware created with PowerPoint 2010.

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About the author

• Occupation: A marketer who likes

design.

• Operates a “PowerPoint Design”

informational site that clearly

explains presentation materials

from a design perspective.

harutosuzuki

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Design Templates TO IMPROVE THE QUALITY AND PRODUCTIVITY OF POWERPOINT

1. Page Settings

2. Color

3. Margins

(Header/Footer)

4. Grid and Guides

5. Guide Position

6. Text (Body)

7. Headings

8. Bullet Lists

9. Tables

10.Supplementary

Explanation /Notes

11.Cover Page

12.Table of Contents

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1. Page Settings

Set the slide size to “A4 Paper (210 x 297 mm)”.

Set the width to “27.51cm” and the height to

“19.05cm”.

A4 Paper (210 x 297 mm)

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2. Color

Decide the colors used on the slides as “theme

colors” and unify the rules for colors in the

entire document.

Theme Colors

Base Main Accent Achromatic

Color

Sub-Color

Main

Sub-Color

Achromatic

255 0 255 77 226 234

255 113 80 77 241 234

255 188 80 77 250 234

* Please note that the "theme colors" referenced in this slide refer to the general design term, and not to the PowerPoint setting. * Light sub-colors may not

display well when projected using a projector.

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11.50mm 11.50mm

7.80mm

8.00mm

3. Margins (Header/Footer)

Leave space around the outside border of the

slide. Treat the upper and lower margins as

“header” and “footer”.

Header and Footer, Left and Right Margins

Position Distance from

center Included information

Header 7.80 mm Slide Title

Footer 8.00 mm Corporate Identity (CI), slide number

Left and right 11.50 mm In principle, write nothing

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4. Grid and Guides

CHECK

CHECK

0.1cm

CHECK

Use the “Grid and Guides” to align elements on

the slide and determine margin positioning.

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Set the guide so you can see the border of the

header and footer, the center of the slide, and

guidelines dividing the slide in thirds.

0mm

4.30mm

11.50mm

8.00mm

5. Guide Position 7.80mm

4.30mm 11.50mm 0mm

4.30mm

4.30mm

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Dividing the image in thirds is also a technique used

when composing photographs (for deciding the

placement of the subject).

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6. Text (Body)

Set the font size to “24pt”. Use the achromatic

color from the theme colors for the text color.

Set the line spacing to “1.2-1.4lines”, spacing

before paragraphs to “0pt”, and spacing after

paragraphs to “6-12pt”. Set the text alignment

to “Left” in principle.

A Christmas Carol

Once upon a time—of all the good days in the year,

on Christmas Eve—old Scrooge sat busy in his

counting-house. It was cold, bleak, biting weather:

Body

Heading and Body

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Supplement | Line Spacing Settings

the court was of the narrowest,

the houses opposite were mere

phantoms. To see the dingy

cloud come drooping down,

obscuring everything, one

might have thought that Nature

lived hard by, and was brewing-

The line spacing for text is in the presentation

tools “paragraph” function.

Example of setting the

line spacing to “1.4lines”.

Example of setting the “Line Spacing”

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Supplement | Paragraph Settings

have thought that Nature lived

hard by, and was brewing on a

large scale.

The door of Scrooge’s counting-

house was open that he might

keep his eye upon his clerk, who

Paragraphs use the “Spacing After Paragraph”

function to make room after the paragraphs.

Avoid blank line breaks as much as possible.

Example of setting spacing

after paragraph to “12pt”.

Example of setting the “Spacing After Paragraph”

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Supplement | The “Paragraph” Dialog Box

Click the arrow mark on the right part of the

“Paragraph” section of the “Home” tab.

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7. Headings

Set the font size to “36pt”. Use the main color

from the theme colors for the text color. Set the

line spacing to “1.2-1.4lines”, spacing after

paragraphs to “12-18pt”, and spacing before

paragraphs to “24pt” or more. Set the text

alignment to “Left”.

Heading and Body

A Christmas Carol

Once upon a time—of all the good days in the year,

on Christmas Eve—old Scrooge sat busy in his

counting-house. It was cold, bleak, biting weather:

Headings

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• List Parent Element.

⁃ List Child Element. The space

after paragraph is set to “6pt”.

⁃ List Child Element #2.

• List Parent Element. Line spacing

before paragraph is set to “12pt”.

8. Bullet Lists

Use the “Bullets and Numbering” feature for

bullet lists. Set the line spacing to “1.0-1.4

lines”, spacing before paragraph to “0pt”, and

spacing after paragraph to “6-12pt”.

Bullet Lists

Line Spacing

1.0-1.4pt

Spacing after

paragraph for

child elements

6-12pt

Spacing before

paragraph for

parent elements

12pt or higher

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Supplement | The “Bullets and Numbering” Dialog Box

Select “Bullets and Numbering” from the

“Home” tab.

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For bullet lists, do you adjust the indents by hand!?

It's much easier to use

the PowerPoint function!!

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9. Tables

Use the “Table” function in PowerPoint for

tables. Consider legibility when adjusting table

borders, background colors, and character

placement.

Tables

No. Name Qty Unit Price Total

1 Product A 1 $100 $100

2 Product B 3 $300 $900

3 Product C 5 $500 $2,500

Total $3,500

Border Thickness

1/2pt

Border Color

Achromatic Color

Center

item numbers

Left-align

names

Right-align

numbers

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10. Supplementary Explanation / Notes

It is also possible to write supplementary

explanation and notes in the footer as

exceptions. Use the accent color as necessary

in the notes.

* Here is a supplementary explanation. * It is also fine to change the color of notes.

Supplementary

Explanation / Notes

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11. Cover Page

DESIGN TEMPLATES TO IMPROVE THE QUALITY AND PRODUCTIVITY

OF POWERPOINT

Set the background color to plain white. List

the title and CI (Corporate identity, logo,

contributor) in the center.

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12. Table of Contents

1. Page Settings

2. Color

3. Margins

(Header/Footer)

4. Grid and Guides

5. Guide Position

6. Text (Body)

7. Headings

8. Bullet Lists

9. Tables

10.Supplementary

Explanation /Notes

11.Cover Page

12.Table of Contents

Design Templates TO IMPROVE THE QUALITY AND PRODUCTIVITY OF POWERPOINT

Fill 1/5th of the background with the main

color to indicate that it is different from the

normal slides.

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• Download “.PPTX” version of this document:

≫ http://ppt.design4u.jp/template/#en

• I also have many other design techniques to help

make presentation materials clear:

≫ http://ppt.design4u.jp/

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subject to terms of use. If you are considering redistribution, please contact info@design4u.jp. 23 #E00000