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When Servers Crash: Disaster Planning in the Digital AgeVRA Conference 2007, Kansas CityCo-Chairs:Heather Seneff, University of Washington andHeather Cleary, Otis College of Art and DesignModerator:Lise Hawkos, Arizona State UniversityAbstract: This session will revisit and update VRA Special Bulletin 7: Disaster Planning for Visual Resources Collections, published in 1994. The experiences of visual resources curators who have been through recent disasters will be examined, focusing on how their disaster plans did or did not facilitate recovery. The session will also address preparing a disaster plan in the digital age; as analog collections depend more on digital media, how can a robust disaster plan prepare for both the analog and digital collection? The participants hope to present a diverse and practical discussion about disaster planning.Meghan Dougherty, Visual Resources Collection, College of Architecture and Urban Planning, University of Washington
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Strategies for Disaster Planning
Response and RecoveryPlanning in the UW CAUP VRC
M. Dougherty & H. SeneffVRA Annual Conference, Kansas City, MO March 27-April 1, 2007
RESPONSE RECOVERY
RESPONSE
Personal Safetycritical staff contact list
entering and leaving a disaster area
RECOVERY
RESPONSE
Personal Safetycritical staff contact list
entering and leaving a disaster area
Assessment & Actionidentify high priority items
assess damagefacilitate cooperative management
RECOVERY
RESPONSE
Personal Safetycritical staff contact list
entering and leaving a disaster area
Assessment & Actionidentify high priority items
assess damagefacilitate cooperative management
RECOVERY
RESPONSE
Personal Safetycritical staff contact list
entering and leaving a disaster area
Assessment & Actionidentify high priority items
assess damagefacilitate cooperative management
RECOVERY
Goalscollection and home institution
RESPONSE
Personal Safetycritical staff contact list
entering and leaving a disaster area
Assessment & Actionidentify high priority items
assess damagefacilitate cooperative management
RECOVERY
Goalscollection and home institution
Resourcesmobile administration
RESPONSE
Personal Safetycritical staff contact list
entering and leaving a disaster area
Assessment & Actionidentify high priority items
assess damagefacilitate cooperative management
RECOVERY
Goalscollection and home institution
Resourcesmobile administration
Return to Worktemporary duties
RESPONSE
Personal Safetycritical staff contact list
entering and leaving a disaster area
Assessment & Actionidentify high priority items
assess damagefacilitate cooperative management
RECOVERY
Goalscollection and home institution
Resourcesmobile administration
Return to Worktemporary duties
Alternate Sitesadministration
digital resourcesphysical collection
RESPONSE
Personal Safetycritical staff contact list
entering and leaving a disaster area
Assessment & Actionidentify high priority items
assess damagefacilitate cooperative management
RECOVERY
Goalscollection and home institution
Resourcesmobile administration
Return to Worktemporary duties
Alternate Sitesadministration
digital resourcesphysical collection
Third-party Storage
RESPONSE
Personal Safetycritical staff contact list
entering and leaving a disaster area
Assessment & Actionidentify high priority items
assess damagefacilitate cooperative management
RECOVERY
Goalscollection and home institution
Resourcesmobile administration
Return to Worktemporary duties
Alternate Sitesadministration
digital resourcesphysical collection
Third-party Storage
Disaster Planning in the UW CAUP VRC
Reduce risk“Funds spent prior to an emergency to
mitigate damage are funds well spent. Every dollar spent in preparation and mitigation can save seven dollars in recovery” (Flynn, 2007;
Yeoman, 2006).
Flynn, Stephen, 2007. The Edge of Disaster: Rebuilding a Resilient Nation. Random House: New York, NY.
Yeoman, Brian, 2006. Houston Disaster Recovery. Paper presented at the University of Washington Business Continuity Symposium, November 6 in Seattle, WA.
Provide resourcesDuring and after an emergency, staff may need materials in the short term for basic
survival; they will need clear instructions on what to do, and they will need redundant
communication channels in different media formats.
Strategies for Disaster Planning
Response and RecoveryPlanning in the UW CAUP VRC
M. Dougherty & H. SeneffVRA Annual Conference, Kansas City, MO, March 27-April 1, 2007
