Enabling the Evolving Campus

Enabling the Evolving Campus

John Fitzgerald and Matt Thompson

July 28, 2016

© 2016 EMS Software, LLC2

A Few Housekeeping Items

• Your lines will be muted during the webinar

• Please submit questions via the Q&A box on the right side of your screen

• Recordings will be emailed to attendees on Friday, July 29th


Agenda

• Changes Driving the Evolving Campus

• Enabling the Evolving Campus

• Demonstration

• Customer Case Studies

• Why EMS Software

• Questions

• Survey


Today’s Campus is Evolving

Transforming existing learning spaces to

support communities

Refocusing existing facilities to better support

events and students

Meeting the demand for work and learn-from-anywhere flexibility


With Impacts Felt Campus-wide

Reduced budgets require better space utilization

Repurposed spaces for external events and community activities

Realigned expectations as campus facilities and environment impact student matriculation

Redesigned areas must be open and configurable for social activities and learning

6 © 2016 EMS Software, LLC

By Everyone on Campus“Expert” Users “Everyday” Users

Event CoordinatorsRegistrarsService Providers

StudentsFaculty University Employees


Challenges Universities Face Today

Your expert users…• Operate in a world where

classes and events live in the same space.

• Use multiple systems and manual processes to manage facilities, resources, and services.

• Need to know what’s happening when and where across campus for risk management.

Your dollars…• Institutions are being asked to

generate revenue with their existing spaces.

• Spaces are either over-utilized, under-utilized, or both.

• Need to understand what is being used now for future building expenditures.

Your everyday users…• Want to quickly and easily

schedule space.

• Need to work or meet in the right place at the right time.

• Do not want to use multiple tools to find a space.

• Want to know what’s happening when and where across campus to be able to participate.

John Fitzgerald

I went back to a previous version of this slide. Removed the previous version with safety, etc..

[email protected]

Hmmm...I think we're missing an opportunity to relate to the audience's needs. Added back in but reorganized. We should validate with Jason

John Fitzgerald

The original was created with Yanni


Answer: The Evolving Campus

People, Culture, & Organizational Structure

Place & Space

Tools & Infrastructure

SOCIAL

TECHNOLOGICAL

PHYSICAL


WHAT DOES THE EVOLVING CAMPUS LOOK LIKE?


A Day in the Life on Campus• 8:30 AM – First class of the day -

Psychology 101

• 11:30 AM – Students create an ad-hoc meeting to discuss group project.

• 10:30 AM – Faculty schedule a departmental planning meeting

• 2:00 PM – Facilities team meets to review space utilization for planning for the next semester.

• 6:00 PM – Student organization requests space for upcoming event

DEMONSTRATION

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AccessPoints

Enabling the Digital Campus

EMS For Microsoft Outlook

EMSMobile App

EMSWeb App Room Signs Kiosks

Exchange/Outlook

Video Conferencing

AD/LDAP HRIS SIS Facility Management

Systems

Building Automated

Controls

EMS Desktop App

Integration Points


EMS Software Delivers

Meeting Scheduling

Event Management

Workspace reservationClassroom Scheduling

Utilization AnalyticsIntegration Services

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Return on Investment Realized in:

© 2016 EMS Software, LLC

84% of Customers Achieve

ROI in Less than 12 months

<Data collected and verified by:


Customer Case Study

$3.6B Endowment

65,000 Population

16,000 Acres of Campus

The Ohio State University is a public research university in Columbus, Ohio

Challenges

Results

• Struggled with manual and inefficient scheduling processes for their major resource management systems, such as video conferencing, catering, and more.

• Had a large number of wasted service deliveries on changed or cancelled meetings.

• Needed a vendor with excellent customer support that they could partner with.

With EMS Software, The Ohio State University was able to:

• Consolidate the number of systems used to schedule and manage a meeting into just one system.

• Reduce time spent booking meetings and the administrative time spent managing meetings.

• Create an interactive space using digital signage, kiosks, and other integrated systems.


Customer Case Study

$1 M Saved/Year

15 Hours/Week Saved

13% Reduction in Energy Use

Minnesota State University Moorhead is an affordable, mid-sized, four-year public

university.

Challenges

Results

• Wanted better control over how their HVAC equipment worked with room use across campus and to cut their associated labor.

• Room occupancy averaged 12% daily, the lighting, cooling, and heating was on 13 hours per day — totaling a large, unnecessary expense.

• The HVAC control system required an average 15 clicks to make a single change.

With EMS Software, Minnesota State University Moorhead was able to:

• Sync their meeting and room scheduling data with their various HVAC and building control systems and automatically control equipment based on scheduled room reservations.

• Save 45 to 55 cents per square foot on HVAC costs — totaling $1 million in savings annually.

• Free up time for other needed work across the campus by eliminating 10 to 15 labor hours per week in HVAC and building control system management.

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EMS Software

• Founded in 1986

• Denver, CO

• 2,200 Customers

• 75+ Countries

• 95% Customer Retention

• 25%+ Annual Growth

• Profitable

Quick Facts Select Higher Ed Customers

Data collected and verified by:

Why Academic Institutions Partner with Us

• Greatest Depth and Breadth of Functionality

• Fastest and Easiest Way to Schedule a Meeting

• Proven 8-12x Return on Investment

• Exceptional Customer Experience

With EMS Software You Can:

INCREASEPRODUCTIVITY

ATTRACT ANDRETAIN PEOPLE

REDUCECOSTS

DIFFERENTIATEYOUR BRAND

Deliver tools that reduce the effort required to schedule 1000s of classes & meetings each year

Create spaces that draw students and faculty with the services they need and expect

Reduce operational costs and maximize your real estate investments with an integrated platform

Execute flawless events and provide a memorable campus experience

QUESTIONS


Business

Enabling the Evolving Campus