Babu & Bibi31.12.13

Brief Introduction

Theme•Greek mythology •Ultimate comfort •A sense of serenity, mystery and elegance •Maximum Attention on clients

Research Topics• The Theme

and the decoration • The Venue in

Taylor’s University to organize the event• Seating

Arrangement• Equipment• Food and

Beverage•

Entertainment• Schedule• Other

additional items• Finance

Division of Labor• Group 1 – Aesthetics +

Entertainment• Group 2 – Finance + Logistics• Group 3 – Layout + Scheduling• Group 4 – Venue and F&B

Venue• Next to Taylor’s University lake • Beautiful scenery • Perfect setting for our theme • Romantic for our clients and guests

Decorations

Workforce Uniform

Table Design

Cutleries

Other additions

Flow of Events

15:00-17:30: Mise en place & performance rehearsal.18:00 : Guest arrival

(give souvenirs & take picture @ photo booth).

19:00 : MC open the event.19:10 : Serve aperitif wine to

guests.19:30 : Groom and bride enter with small sailboat accompany with jazz

band instrumental.19:40 : Lighting of the Flame.19:45 : Shadow dance about

couple's love story.19:55 : Serve appetizers. Singer and

jazz band perform.20:40 : Serve main courses & wine,

couple ballet perform.20:50 : Performer change to harp

players and jazz band (instrumental music) continues with singers singing

non-stop21:00 Start to distribute printed

pictures + frames22:10 : Cut wedding cake

22:25 : Serve desserts and dessert wine

22:55 : First dance lead by the bride and groom

23:00 : Opening of the Dance Floor23:45 : Closing Ceremony

23:50 : Firework Show00:00 Guests departure

Note : Bar open from 19:00-00:00

Performances & Entertainment

3D presentation of wedding

layout & explanation

3D Layout• Explanation of Decoration (pillars, fire pit, Statues) +

placement• Seating of clients, guests, performers and workforce.

• Location of main areas and systems (F & B preparation area, photo booth, Guest entrance and

exit, Speakers and stage)• Types of bars available (alcoholic and non-alcoholic)

• Types of tables and chairs in use. • The arrangement of the tables and chairs.

• Canopies in use.

Invitation

Financial EstimationTotal cost of menu: RM 15,810

Total cost of beverages: RM 10,669Total cost of decoration and table essentials:

RM 22,610Total cost of Event planning service charges:

RM 7,128.99Total cost of Venue Decoration, Manpower,

Logistics & Other Additional Items: RM 40,379.5

Note: Calculations done in Microsoft excel

Estimated Spending budget for Clients

(including charges for our planning services):

RM 96,597.49

Course of Menu

Course Description Unit Price Pax Total (RM)

Appetizer Caesar Salad & Lemony Chicken Greek Soup 14 310 4,340

Main Course Mushroom-Basil Au Gratin & Beef Fillet with cucumber yogurt sauce 25 310 7,750

Desserts Greek Yoghurt & Filo Stuffed with Semolina Custard (Galaktobouriko) 12 310 3,720

Total Cost (RM) 15,810

Course of BeveragesCourse Description Unit Price Unit Total (RM)

Aperitif Martini & Rossi Rosato Vermouth Italy 28 30 840

Main Course 2008 Cirillo Wines Old Vine 1850 Grenache 69 30 2,070

Dessert Wine Essencia Orange Muscat, Quady 2009 46.4 30 1,392

Sparkling Juice Hip Hop Sparkling Fruit Juice (Aison Trading) 73.44/carton 5 367

Cocktail 1. The Gin Blossom 2. The Penicillin 12 300 3,600

Mocktail 1. Tornado Twist 2. Italian Cream Soda 8 300 2,400

Total Cost (RM) 10,669

Cost of F&B

Decorations & Accessories on Tables Item Description Price (per piece/set) Quantity Total (Rm)

Napkins Golden Ribbon + A sprig of olive leaves Rm 10 350 3500Table Cloth Big rectangular white table cloths (1 table for 50 pax) Rm 35 6 210

Coverall A cover-all for the table cloths Rm 20 6 120Centerpieces A centerpiece of a brass cup filled with various selections of fruits Rm 30 50 1500

Candles Small candles in glass to surround the centerpiece Rm 4 500 2000Appetizer plate Service Equipments Rm 2 330 660

Dinner plate Service Equipments Rm 3 620 1860Dessert cup Service Equipments Rm 3 330 990

Appetizer fork Service Equipments Rm 1 330 330Soup spoon Service Equipments Rm 1 330 330

Appetizer knife Service Equipments Rm 1 330 330Dinner fork Service Equipments Rm 1 330 330Dinner knife Service Equipments Rm 1 330 330Water goblet Service Equipments Rm 4 330 1320

Red wine glass Service Equipments Rm 5 330 1650Highball glass Service Equipments Rm 4 620 2480Dessert spoon Service Equipments Rm 1 330 330Dessert knife Service Equipments Rm 1 330 330Dessert fork Service Equipments Rm 1 330 330

White wine glass Service Equipments Rm 5 330 1,650Soup plate Service Equipments Rm 3 330 990

Dessert plate Service Equipments Rm 3 330 990Serviette Service Equipments Rm 5 10 50

22,610

Cost of Table Decorations

Cost of Venue Decorations, Manpower, Logistics & Other

Additional ItemsItem Description Price (per piece) Quantity Total (Rm) SourceWaiter's Unif. [Rental] one-shoulder long white dress, golden belt, golden hairband, gladiator shoes Rm 70 15 1050 Costumes Empire, KL

Waitress's Unif. [Rental] one-shoulder long white dress, golden belt, golden hairband, gladiator shoes Rm 70 15 1050 Costumes Empire, KLSecurity Unif. [Rental] dress, shield, chest protector, face mask, gladiator shoes, and weapon Rm 90 5 450 Costumes Empire, KLSmall Sailboat [Rental] Small sailboat for the bride & groom entrance. ( Incl. cost of transport) Rm 1200 1 1200 Sunsail Malaysia

Silica Sand[Purchase] Cover the stairs near the lake to create beach feel. Just the first series of

stairs. Rm 2.2 per kg 500 1100 Big Titans Sdn Bhd, MalaysiaWireless Mics [OWN]Wireless mics for entertainment purposes. (Incl.4 mics with 4 stands) Rm50 per unit 4 200 (Personal Asset)Statue Artist [Rental] Statue artist as decoration. Rm 300/person 6 1800 Art Studio.

Speakers [OWN] Speakers for the sound system for entire event. Rm 1700 per 8 hrs 5 hrs 1062.5 (Personal Asset)

LED Lights [OWN] LED lights to hang on the trees near the lake for about 25 treesRm 30 per set of

150 3750 750 (Personal Asset)Greek Columns [OWN] Rent pillars + leaves + white cloth for photo booth and stage backdrop Rm 68 15 1020 (Personal Asset)Wedding cake 4 tiered wedding cake Rm 104 1 104 Bee's Bakery, Klang

Souvenirs Bottle of Olive oil Rm 6.5 350 2275 YSY Beauty & WellnessCanopy [OWN] Large canopy to cover guests and stage Rm 150 2 300 (Personal Asset)Frames Golden Cardboard frame Rm 3 350 1050 Premio Stationery Sdn Bhd

Fireworks Entertainment : Fireworks display for about 7-10 minutes Rm 120 6 720 MMF Haus Sdn BhdHarp Players [Rental] 2 part-time players & 1 harp rental Rm 40/hr & Rm 50 2 hrs 130 Yamaha, Damansara

Jazz band [Rental] A band with 2 singers Rm 50/hr 3 hrs 150 Part-timersDance Team [Rental] Perform dances for 1 hr accompanied by band Rm 40/hr 1 hr 40 Part-timers (Students)Cameraman [OWN] A group of 6 cameraman who shall catch the moments professionally Rm 1200 1 1200 (Personal team)Machineries [OWN] Fog Smoke machine for stage Rm 180- 1 180 (Personal Asset)

DJ [Rental] DJ & MC to take care of the music and sound system. Rm 100/hr 5 500 Part-timers Bartenders [Rental] Bartenders to make and prepare drinks Rm 20/hr 7 hrs x 4 560 Part-timers (Students)Head Chef [Rental] Prepare dishes for the night Rm 14/hr 6 hrs / 2unit 168 Permanent part-timers,with exp.

Waiter [Rental] Service staff Rm 8/hr 9 hrs / 15unit 1080 Part-timersWaitress [Rental] Service staff Rm 8/hr 9 hrs / 15unit 1080 Part-timers

Security Guards [Rental] Security staff and ushers for the night Rm 8/hr 9 hrs / 5 unit 1080 Permanent part-timers,with exp.Cleaner [Rental] In charge of dishwashing area and cleaning up of the area Rm 10/hr 5 hrs / 12unit 600 Part-timers

Invitation 2 sides Rm 2.77 350 900 Wedding House, KLTransportation [Rental car] 2 cars to deliver the equipments and for bride & groom needs + 2 drivers Rm 4000 2 4000

Assistant Head Chef [Rental] Prepare dishes for the night Rm 10/hr 6hrs / 18 unit 1080 Lighting system 2 big spot light + 10 stage spotlight + 2 mechanical man Rm 3300 a day (8hrs) 3300 MJ Event Management Sdn BhdLighting system 16 small lights for statue & pillars Rm75 16 1200 MJ Event Management Sdn Bhd

Rent venue Taylor's Lakeside Rm 9000 1 9000

TOTAL 40379.5

Thank You!