Full board package 04 01-2015-1

Greater Lynchburg Transit Company

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GREATER LYNCHBURG TRANSIT COMPANY We d o sa fe ty , a l l d a y…e ve ry d a y .

Board of Directors Meeting Agenda

Wednesday, April 1st, 2015 8:30 a.m. – 9:30 a.m.

Meeting Location: GLTC Transfer Station – 800 Kemper Street, Lynchburg, VA 24505

Board President: Greg Daniels

Board Vice President: Margaret “Peggy” Whittaker

Secretary-Treasurer: Lee Beaumont Members: John “Jack” Hellewell; Jennifer Martin; Dr. James H. Mundy; L. Kimball Payne;

Christian H. DePaul; Glenn McGrath

#1 Public Comment Greg Daniels President

#2 Consideration of Meeting Minutes Approval March 11th, 2015

All

#3 Committee Reports a) Customer Advisory Committee (CAC)

b) ADA Advisory Committee

Sherry Gentry

Garry DuPriest

#4 Staff Reports a) Management Report b) February, 2015 Financials

c) February, 2015 Ridership & Operations Statistics

d) Capital Projects e) Technology

f) Kemper Street Transfer Station g) Operations & Maintenance Facility

Josh Baker

General Manager

#5 Old Business a) Transfer Station Meeting Room (Incidental Use)

b) Bus Shelters

Draft from Josh Baker

Deferred Until Spring

#6 New Business a) Virginia State Transit Roadeo b) Other New Business

Driver Recognition Open Discussion

#7 Presidents Report Greg Daniels President

#9 Next Meeting Date & Adjournment Next GLTC Board Meeting - MEETING DATE CONFLICT

(GM at APTA training/conference in Texas)

Board to consider alternatives

All


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GLTC Board Agenda Detail Item #: 2 Item Title: March 11th, 2015 Minutes

Action: Consideration of Approval

Go Green! Ride Blue! With GLTC Draft Minutes

Greater Lynchburg Transit Company (GLTC) BOARD OF DIRECTORS MEETING

March 11, 2015 8:30 a.m.

A meeting of the Board of Directors of the Greater Lynchburg Transit Company was held on Wednesday, March 1, 2015 at the GLTC office, 800 Kemper Street, Lynchburg, Virginia. Board members attending were: Greg Daniels, Peggy Whitaker, Dr. James Mundy, Jennifer Martin, Kim Payne, Jack Hellewell, Glen McGrath, Christian DePaul, and Lee Beaumont. Staff members attending were: Josh Baker, Dennis Dorsey, Gary Paris, Allen Robey, Millie Martin, and Natalie Wilkins. Visitors to the meeting included Patrice Strachan of DRPT, Ron Reekes of Wendel, Bob Yost and Scott Williams of MB Contractors, Gary DuPriest of the ADA Committee, and Justin Faulconer of the News and Advance. Mr. Daniels called the meeting to order at 8:30 a.m. Mr. Daniels welcomed Mr. McGrath to the board. Mr. McGrath stated that he is pleased to serve on GLTC’s board again. Public Comment Mr. Daniels asked for public comment. There was no public comment.

1. Consideration of Approval of Minutes Mr. Hellewell stated one correction needs to be made and that the minutes should reflect that he was in attendance at the February board meeting. Mr. Daniels asked for consideration of approval of the minutes of February 4, 2015. Mr. Daniels made a motion to approve the minutes as presented with Dr. Mundy seconding the motion and the vote was unanimously carried.

2. Customer Advisory/ADA Committee Report Mr. Baker stated he’s met with both the Customer Advisory and the ADA committee and has asked them to consider revamping their purpose. He also stated that each committee will have a report at each board meeting going forward.

3. Staff reports Mr. Baker stated that he has provided a new format for the board report and anticipates a much cleaner look that is easier to follow. He also stated that February was a difficult month for GLTC and thanked staff for handling those challenges in a professional manner. Mr. Baker highlighted several points from his summary. Mr. Baker stated that GLTC’s main focus Customer Service, Safety, and being the Employer of Choice. He is working with staff to update current policies, procedures, job descriptions, and employee handbooks. Mr. Baker has met with GLTC customers, community business leaders


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and stakeholders as part of his community outreach. He also stated that he is revisiting and re-evaluating customer information. Mr. Baker stated that he will form three committees which consist of the Driver Advisory, Maintenance Advisory, and Employee Relations to foster growth internally and externally. He stated that Mr. Dorsey is currently working on a new “What’s a Customer campaign.” Mr. Baker also stated that GLTC is faced with major challenges ahead which include the new O&M facility, FTA Triennial Review, and the continued overhaul of capital improvement projects. Ms. Whitaker commended Mr. Baker on the job thus far in meeting with key stakeholders and becoming involved in the Lynchburg community. Mr. Baker stated that he is taking every precaution to ensure that GLTC will meet financial obligations during the next few months. He stated that there is no cause for concern; however, expenses may occur before GLTC receives grant funds. This is strictly related to cash flow. Mr. Daniels thanked Mr. Baker and asked if he would provide graphs periodically showing three to four year trends on items such as assets, capital expenses, income and expenses, etc. Mr. Baker stated that ridership is still strong in all areas. Mr. Payne asked for clarification on Passengers per Revenue Mile and Passenger per Revenue Hour and asked if there is a national benchmark for comparison. Mr. Hellewell requested the information in a dashboard format. Mr. Baker will provide the comparisons requested at the next board meeting. Mr. Baker stated that the capital projects are still a work in progress. Mr. Baker provided highlights of Section 4 E and stated that there will be a technology update at every board meeting. He stated that GLTC has made some progress with Route Match and anticipates an update when the specific timeline becomes available. GLTC is working with a third party for the website and continues to work on improvements. The Google Transit bus passenger information was not updated when GLTC changed routes as a result of moving to the new transfer station last year. Staff is working quickly to resolve this issue. Mr. Reekes stated that the concrete pavement around the transfer station has started to disintegrate. The contractor has been informed and he will provide an update once the damage has been estimated. Questions were raised as to what caused the erosion. Mr. Reekes stated that he was unsure of the cause and will advise as soon as possible. At this time, Mr. McGrath asked to be excused at 9:15 a.m. due to a prior commitment he could not change. Mr. DuPriest stated that he is working the GLTC staff and the ADA committee to devise an advertising campaign to educate disabled persons on how to use fixed route buses.


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Old Business Mr. Baker stated that he had a conversation with FTA regarding GLTC’s Meeting Room and provided the guidelines in the board package. He stated that the use for the room should be transit related only. However, there is a statement in the guidelines that permits the room can be used for incidental purposes. After discussion, the board requested a letter being drafted and sent to FTA seeking permission for Incidental Use for the Meeting Room. There were no bus stop shelters installed due to the wintry season. New Business Mr. Beaumont provided an update on the bids for the O&M facility. He stated that all the bids were competitive were well within the scope criteria. He suggested that MB Contractors should be awarded the bid of $17,053,000. He also stated that there is sizeable contingency for the project. Mr. Reekes further stated that MB Contractors met all the requirements as proposed. After discussion, Mr. Beaumont made a motion to accept the bid proposed by MB Contractors with Alternates 1 and 3 with Ms. Whitaker seconding the motion. The vote was unanimously carried. There was discussion regarding the upcoming ground breaking and grand opening for the new O&M facility. GLTC will plan for a groundbreaking ceremony once the land on Bradley Drive is cleared. Mr. Baker provided an update on the Summer Youth Pass has asked for approval to increase the pass to $35 to cover operational cost. Several board members stated that it would be best to keep the cost at $25 to assist families who are already struggling. Dr. Mundy made a motion to keep the Summer Youth Pass at $25 with Mr. DePaul seconding the motion and the vote was carried. Mr. Hellewell commented that the Meet the GM with area business leaders was well received. He also stated that he was glad to see the transfer station in multi-modal mode with transit, Amtrak, and the Smart Way bus. As there was no other business, the meeting adjourned at 9:41 a.m. _____________________________ Secretary/Treasurer


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GLTC Board Agenda Detail Item #: 4a Item Title: Management Report

Action: For Your Information

Summary:

GLTC participated in the Virginia State Transit Roadeo March 21-22 in Harrisonburg, VA. We had a strong

showing and a very enthusiastic team. I'm very proud of our performance, especially considering it has

been many years since we sent a team to this important event. o 3rd place operator in the 35' competition

o 2nd place overall combined team GLTC will have a team participating in the Virginia State Paratransit Roadeo April 10th - 11th in

Harrisonburg, VA.

Roadeo's are a very important training tool as well as a great opportunity for our drivers to display their

talent, many look forward to the opportunity all year and it has been many years since GLTC held a local competition. I will be working to restore the tradition of hosting a local Roadeo in Lynchburg late

September or Early October of this year.

First Transit has been working hard to support the continued success of GLTC, most recently the Director

of Operations for Transit Management came on site to assist the GM/AGM with safety and security assessments. Recommendations have been provided and will be implemented to ensure we are top notch

in safety. We are making progress in our preparations for the coming Triennial Review and with the GM's initiatives

to reinvest our focus on Customer Service, Safety and Employer of Choice.

The Customer Advisory Committee and ADA Committee continue working to establish standardized

agendas and to "reinvent" themselves to be strong and sustainable resources guiding the success of GLTC.

Contacts: Josh Baker Attachments: None Customer Impact: Minimal


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GLTC Board Agenda Detail Item #: 4b Item Title: February 2015 Financials


Summary: Attached are the financial statements for February. (Pages 7-11) We remain in a guarded cash flow position for the remainder of the year, however numbers have been improving. Fare box revenue continues to be a challenge, we are working to identify ways to mitigate shortfalls and plans to improve this revenue. We anticipate tapping the reserve fund at some point in April, the exact amount is not yet determined. The GM will report the amount borrowed once we have made a draw. Last fiscal year the reserve was used for this same purpose around the same time and was repaid before the end of the year, we are hoping to do the same. If for some reason it is not, we will work to restore the used fund balance quickly in the new fiscal year. Contacts: Josh Baker Attachments: Pages 7-11 Customer Impact: Minimal


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FY 2015 FY 2014 Difference %

ASSETS

Cash - GLTC -$ -$ -$ N/A

Cash - Capital 239,734 257,736 (18,002) -7%

Accounts Receivable 380,930 100,309 280,622 280%

TOTAL CURRENT ASSETS 620,664$ 358,044$ 262,620$ 73%

Tangible Property 39,123,833$ 35,803,470$ 3,320,363$ 9%

Accumulated Depreciation (13,073,244) (10,667,885) (2,405,359) 23%

NET FIXED ASSETS 26,050,589$ 25,135,585$ 915,004$ 4%

TOTAL ASSETS 26,671,253$ 25,493,630$ 1,177,624$ 5%

LIABILITIES AND CAPITAL

Accounts Payable - Miscellaneous 356,996$ 83,919$ 273,077$ 325%

TOTAL LIABILITIES 356,996 83,919 273,077 325%

Capital Stock 5 5$

Accumulated Income/(Loss) Prior Years 25,674,660 20,426,215 5,248,445 26%

Accumulated Income/(Loss) Current Year 639,593 4,983,491 (4,343,898) -87%

TOTAL CAPITAL 26,314,257$ 25,409,711$ 904,546$ 4%

TOTAL LIABILITIES AND CAPITAL 26,671,253$ 25,493,630$ 1,177,623$ 5%

Greater Lynchburg Transit Company, Inc.

Balance Sheet

February FY 2015

FY 2015 FY 2014 Difference %

ASSETS

Cash 176,282$ 548,244$ (371,961)$ -68%

Cash - OPEB 78,107 57,043 21,064 37%

Working Funds 150 150 - 0%

Working Funds - Transfer Center 50 - 50 100%

Accounts Receivable 180,445 47,374 133,071 281%

Materials and Fuel 166,324 171,081 (4,758) -3%

TOTAL CURRENT ASSETS 601,359$ 823,892$ (222,533)$ -27%

Tangible Property 12,382$ 12,382$ -$ 0%

Accumulated Depreciation (12,382) (12,382) - 0%

NET FIXED ASSETS -$ -$ -$ 0%

Prepayments 194,825 144,293 50,532 35%

TOTAL ASSETS 796,183$ 968,185$ (172,003)$ -18%

LIABILITIES AND CAPITAL

Accounts Payable - Trade 86,352$ 65,479$ 20,873$ 32%

Wages Payable 159,805 121,514 38,290 32%

Other Payroll Liabilities 248,356 190,649 57,707 30%

Advance Payments 150,049 510,658 (360,609) -71%

TOTAL LIABILITIES 644,562 888,300 (243,739) -27%

Accumulated Income/(Loss) Prior Years - - - 0%

Accumulated Income/(Loss) Current Year 151,621 79,885 71,736 90%

Restricted Reserve - - - 0%

TOTAL CAPITAL 151,621$ 79,885$ 71,736$ 90%

TOTAL LIABILITIES AND CAPITAL 796,183$ 968,185$ (172,002)$ -18%

Central VA Transit Management Company Inc.

Balance Sheet

February FY 2015


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FY2015 FY2015

ACTUAL ACTUAL

FEB YTD

REVENUE

Operating Assistance Revenue 625,569$ 3,392,182$

Money Paid to CVTMCI (625,569) (3,392,182)

Sale of Equipment & Vehicles - -

Federal Grant Revenue - 511,201

Money to be Paid to CVTMCI - -

Local Grant Revenue - 128,392

TOTAL REVENUE -$ 639,593$

EXPENSES

Depreciation -$ -$

Repairs - Capital - -$

Other Miscellaneous Expense - -

TOTAL EXPENSES -$ -$

NET INCOME/(LOSS) -$ 639,593$

GREATER LYNCHBURG TRANSIT COMPANY, INC.INCOME STATEMENT

AS OF FEBRUARY 28, 2015


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MONTH TO DATE YEAR TO DATE

FY2015 FY2014 FY2015 FY2014

FEB FEB % YTD YTD %

ACTUAL ACTUAL VAR ACTUAL ACTUAL VAR

REVENUE

Operating Assistance Revenue 625,569$ 418,380$ 50% 3,392,182$ 3,519,762$ -4%

Money Paid to CVTMCI (625,569) (418,380) 50% (3,392,182) (3,519,762) -4%

Federal Grant Revenue - 582,558 -100% 511,201 3,970,748 -87%

Local Grant Revenue - 117,196 -100% 128,392 1,020,331 -87%

TOTAL REVENUE -$ 699,754$ -100% 639,593$ 4,991,079$ -87%

EXPENSES

Depreciation -$ -$ 0% -$ -$ 0%

Repairs - Capital - - 0% -$ 7,589$ -100%

Other Miscellaneous Expense - - 0% - - 0%

TOTAL EXPENSES -$ -$ 0% -$ 7,589$ -100%

NET INCOME/(LOSS) -$ 699,754$ -100% 639,593$ 4,983,491$ -87%

GREATER LYNCHBURG TRANSIT COMPANY, INC.COMPARATIVE INCOME STATEMENT



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FY2015 FY2015 FY2015 FY2015

FEB FEB % YTD YTD %

ACTUAL BUDGET VAR ACTUAL BUDGET VAR

REVENUE

FRT Passenger Revenue 66,457$ 84,723$ -22% 575,714$ 677,781$ -15%

DRT Passenger Revenue 5,109 8,167 -37% 56,167 65,333 -14%

Contracts (LC Access) 1,907 2,063 -8% 13,349 16,507 -19%

Contracts (CVCC Access) 4,167 2,063 102% 33,333 16,507 102%

Liberty University Revenue 134,162 101,090 33% 939,133 707,631 33%

Other Contract Revenue 716 3,317 -78% 10,531 26,533 -60%

Non-Operating Revenue 5 - 100% 21,433 - 100%

Advertising Revenue 5,405 4,583 18% 50,958 36,667 39%

City Operating Assistance 116,170 116,170 0% 929,359 929,359 0%

County Operating Assistance 4,791 4,791 0% 38,328 38,328 0%

State Operating Assistance 121,825 115,833 5% 974,603 926,667 5%

Federal Operating Assistance 169,961 164,977 3% 1,359,691 1,319,813 3%

TOTAL REVENUE 630,675$ 607,777$ 4% 5,002,598$ 4,761,125$ 5%

EXPENSES

FIXED ROUTE

Operator Labor 132,821$ 141,687$ -6% 1,091,339$ 1,133,493$ -4%

Operator-Overtime 14,587 5,574 162% 199,623 44,588 348%

Other Salaries & Wages 24,521 16,332 50% 139,828 130,652 7%

Supervisors-Overtime 1,623 1,818 -11% 19,243 14,544 32%

Fringe Benefits 108,005 98,001 10% 762,281 784,009 -3%

TOTAL FIXED ROUTE 281,558$ 263,411$ 7% 2,212,313$ 2,107,285$ 5%

DEMAND RESPONSE

Operator Labor 16,530$ 20,559$ -20% 160,554$ 164,469$ -2%

Operator-Overtime-PTS 1,034 1,052 -2% 6,189 8,412 -26%


Fringe Benefits 16,032 8,802 82% 122,066 70,413 73%

TOTAL DEMAND RESPONSE 41,359$ 37,840$ 9% 354,263$ 302,722$ 17%

MAINTENANCE

Other Salaries & Wages 47,784$ 47,763$ 0% 389,734$ 382,106$ 2%

Inspection&Maint,Srvc-Overtime 1,713 1,592 8% 25,743 12,736 102%

Fringe Benefits 30,828 26,890 15% 218,416 215,121 2%

Fuel & Lubricants 45,126 72,722 -38% 470,506 581,773 -19%

Tires & Tubes 3,556 4,824 -26% 52,356 38,592 36%

Other Materials & Supplies 25,417 27,061 -6% 254,301 216,485 17%

TOTAL MAINTENANCE 154,425$ 180,852$ -15% 1,411,056$ 1,446,813$ -2%

ADMINISTRATION


Fringe Benefits 12,144 6,571 85% 89,993 52,566 71%

Services 79,918 32,804 144% 323,414 262,431 23%

Utilities 13,694 13,555 1% 76,591 108,443 -29%

Casualty & Liability Expenses 21,362 26,347 -19% 142,259 210,773 -33%

Other Materials & Supplies 2,129 6,748 -68% 24,412 53,983 -55%

Miscellaneous 4,238 7,042 -40% 45,487 56,333 -19%

TOTAL ADMINISTRATION 152,790$ 108,826$ 40% 873,345$ 870,609$ 0%

TOTAL EXPENSES 630,131$ 590,929$ 7% 4,850,977$ 4,727,429$ 3%

NET INCOME/(LOSS) 543$ 16,848$ -97% 151,621$ 33,697$ 78%

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.INCOME STATEMENT



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FY2015 FY2014 FY2015 FY2014

FEB FEB % YTD YTD %

ACTUAL ACTUAL VAR ACTUAL ACTUAL VAR

REVENUE

FRT Passenger Revenue 66,457$ 74,913$ -11% 575,714$ 682,526$ -16%

DRT Passenger Revenue 5,109 5,890$ -13% 56,167 53,130 6%

Contracts (LC Access) 1,907 2,476$ -23% 13,349 17,833 -25%

Contracts (CVCC Access) 4,167 2,063$ 50% 33,333 4,126 88%

Liberty University Revenue 134,162 90,253$ 49% 939,133 631,774 49%

Other Contract Revenue 716 873$ -18% 10,531 10,090 4%

Non-Operating Revenue 5 3,278$ -100% 21,433 46,450 -54%

Advertising Revenue 5,405 3,412$ 58% 50,958 25,106 103%

City Operating Assistance 116,170 99,520$ 17% 929,359 796,159 17%

County Operating Assistance 4,791 4,791$ 0% 38,328 38,328 0%

State Operating Assistance 121,825 189,306$ -36% 974,603 915,968 6%

Federal Operating Assistance 169,961 164,477$ 3% 1,359,691 1,315,813 3%

TOTAL REVENUE 630,675$ 641,252$ -2% 5,002,598$ 4,537,303$ 10%

EXPENSES

FIXED ROUTE

Operator Labor 132,821$ 120,717$ 10% 1,091,339$ 1,073,598$ 2%

Operator-Overtime 14,587 4,879 199% 199,623 23,406 753%


Supervisors-Overtime 1,623 1,081 50% 19,243 9,034 113%

Fringe Benefits 108,005 88,887 22% 762,281 671,494 14%

TOTAL FIXED ROUTE 281,558$ 231,000$ 22% 2,212,313$ 1,889,171$ 17%

DEMAND RESPONSE

Operator Labor 16,530$ 20,745$ -20% 160,554$ 173,527$ -7%

Operator-Overtime-PTS 1,034 303 241% 6,189 1,922 222%


Fringe Benefits 16,032 17,400 -8% 122,066 130,299 -6%

TOTAL DEMAND RESPONSE 41,359$ 45,257$ -9% 354,263$ 366,582$ -3%

MAINTENANCE


Inspection&Maint,Srvc-Overtime 1,713 2,749 -38% 25,743 14,306 80%

Fringe Benefits 30,828 27,289 13% 218,416 211,059 3%

Fuel & Lubricants 45,126 70,668 -36% 470,506 552,299 -15%

Tires & Tubes 3,556 3,256 9% 52,356 38,001 38%

Other Materials & Supplies 25,417 13,360 90% 254,301 204,684 24%

TOTAL MAINTENANCE 154,425$ 158,043$ -2% 1,411,056$ 1,388,775$ 2%

ADMINISTRATION


Fringe Benefits 12,144 9,155 33% 89,993 75,434 19%

Services 79,918 38,374 108% 323,414 304,812 6%

Utilities 13,694 10,529 30% 76,591 67,011 14%

Casualty & Liability Expenses 21,362 24,114 -11% 142,259 192,827 -26%

Other Materials & Supplies 2,129 1,109 92% 24,412 14,142 73%

Miscellaneous 4,238 1,688 151% 45,487 21,871 108%

TOTAL ADMINISTRATION 152,790$ 99,399$ 54% 873,345$ 812,889$ 7%

TOTAL EXPENSES 630,131$ 533,698$ 18% 4,850,977$ 4,457,416$ 9%

NET INCOME/(LOSS) 543$ 107,553$ -99% 151,621$ 79,886$ 47%

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.COMPARATIVE INCOME STATEMENT



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GLTC Board Agenda Detail Item #: 4c Item Title: February Ridership & Operations Statistics


Summary: February Ridership and Performance Measurements are presented in the attached Ridership report. The General Manager's comments are as follows: System ridership is up overall, however City ridership has performed below that of the previous year. This has led to fare box revenue falling below projections and has impacted our revenue budget. I will be meeting with staff in the coming months to work towards plans to evaluate needs and increase City ridership. This trend seems to have started with our route changes last summer, as a result I have formed an internal committee composed of drivers & management staff to discuss how well our route changes are (or are not) performing. It is still too early to determine if the route changes are the main cause of this decrease or if rider habits have also changed. Pertaining to our maintenance department our preventative maintenance activities were at 96% on time with a fleet down time of 8.10%. Miles traveled per road call were down to 25,326, a decline from January. Detailed interior and cleaning of all vehicles will begin as soon as Liberty University goes on break. Bus shelter installs will begin later this month, I will be working with staff to ensure we have a good solid plan and can knock out our backlog as quickly as possible. The following are some facts about our Fixed Route service for February, 2015:

We operated 28 vehicles at peak service in February. 85,074 revenue miles were provided as compared to 59,313 in the previous year during the

same time period. The system operated for 7,770 revenue hours as compared to 7,374 in the February prior. 132 passengers in wheelchairs utilized GLTC.

190 bikes were along for a trip with their owner on our buses. For our Paratransit service, here are some similar facts:

We operated 9 vehicles at maximum service capacity, the same amount as every month since June of 2014.

Paratransit had 9,662 revenue service miles, this is down from 11,750 during the same time period one year prior.

We operated this service for 1,113 revenue hours as compared to 1,200 in January of 2014. Contacts: Josh Baker Attachments: See Separate Ridership Report Customer Impact: Minimal


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GLTC Board Agenda Detail Item #: 4d Item Title: Capital Projects


Summary: The capital projects list is found below. There is no change in capital projects aside from routine draw-downs since the last Board Meeting.

FEDERAL STATE 2/28/2015

GRANT# PROJECT# DESCRIPTION FEDERAL STATE LOCAL TOTAL Balance

VA-95-X110-01 73009-30 REAL ESTATE APPRAISALS (STP) 4,000$ 800$ 200$ 5,000$ 4,100$

73009-30 30%ENG/DESIGN-ADMIN/MAINTENANCE FACILITY (STP)492,000$ 98,400$ 24,600$ 615,000$ 27,991$

Executed 7/9/14 73009-30 ENG/DESIGN-ADMIN/MAINTENANCE FACILITY (STP)960,000$ 192,000$ 48,000$ 1,200,000$ 10,781$

Executed 5/19/14 73014-32 PURCHASE SUPPORT VEHICLES (1) 29,200$ 4,015$ 3,285$ 36,500$ 36,500.00$

Executed 5/19/14 73014-35 PURCHASE SHOP EQUIPMENT 110,878$ 15,246$ 12,472$ 138,596$ 138,596.00$

Executed 5/19/14 73014-33 PURCHASE RPLCMT BUS <30FT(3) 350,395$ 70,079$ 17,520$ 437,994$ 437,994.00$

Executed 5/19/14 73014-34 PURCHASE EXPANSION BUS,30FT 116,799$ 16,060$ 13,140$ 145,999$ 145,999.00$

Executed 6/18/14 73014-31 REHABILITATE/REBUILD BUSES (1) 129,753$ 25,951$ 6,488$ 162,192$ 162,191.00$

2,193,025$ 422,551$ 125,705$ 2,741,281$ 964,151$

VA-95-X122 73012-35 ENG/DESIGN-BUS TERMINAL 737,422$ 99,552$ 84,804$ 921,778$ 92,507$

EXECUTED 1/13/13 73012-36 CONSTRUCT-BUS TERMINAL 5,617,782$ 758,401$ 646,045$ 7,022,228$ -$

EXECUTED 1/13/13 73012-37 CONSTRUCT-BUS PASSENGER SHELTERS 41,069$ 5,544$ 4,723$ 51,336$ 38,299$

EXECUTED 1/13/13 73011-25 ACQUIRE-BUS ROUTE SIGNING 18,000$ 2,385$ 2,115$ 22,500$ 4,431$

EXECUTED 1/13/13 73012-39 BUY ASSOC CAP MAINT ITEMS 9,479$ 1,280$ 1,090$ 11,849$ 1,145$

EXECUTED 1/13/13 73011-26 ACQUIRE-SHOP EQUIPMENT 9,440$ 1,251$ 1,109$ 11,800$ 7,033$

EXECUTED 1/13/13 73011-27 ACQUIRE-MISC SUPPORT EQUIPMENT 6,400$ 848$ 752$ 8,000$ 7,152$

EXECUTED 1/13/13 73012-38 PURCHASE RADIOS 144,000$ 19,440$ 16,560$ 180,000$ 747$

EXECUTED 1/13/13 73011-28 PURCHASE MISC COMMUNICATIONS EQUIP36,000$ 4,770$ 4,230$ 45,000$ 40,230$

Revision - new ALI REHABILITATE FARE COLLECTION EQUIP 12,000$ 2,400$ 600$ 15,000$ -$

EXECUTED 1/13/13 73012-40 PREVENTIVE MAINTENANCE 55,601$ 11,120$ 2,780$ 69,501$ 41,732$

6,687,193$ 906,991$ 764,808$ 8,358,992$ 233,276$

VA-95-X120 73013-36 IMPROVEMENTS-BUS TERMINAL 400,000$ 55,000$ 45,000$ 500,000$ 109,830$

Executed 9/11/14 73013-37 ACQUIRE-SUPPORT VEHICLES 56,154$ 7,721$ 6,317$ 70,192$ 70,192$

73013-38 ENG/DESIGN ADMIN/MAINTENANCE FACILITY191,000$ 26,263$ 21,487$ 238,750$ 238,750$

73013-42 ACQUIRE-SHOP EQUIPMENT 20,000$ 2,750$ 2,250$ 25,000$ 17,832$

73013-43 ACQUIRE-MOBILE FARE COLL EQUIP 55,480$ 7,629$ 6,241$ 69,350$ 69,350$

73013-44 ACQUIRE-ADP SOFTWARE 56,000$ 7,700$ 6,300$ 70,000$ 60,900$

73013-45 ACQUIRE-MOBILE SURV/SECURITY EQUIP 56,000$ 7,700$ 6,300$ 70,000$ 70,000$

73013-39 ACQUIRE-BUS PASSENGER SHELTERS 64,354$ 8,849$ 7,240$ 80,443$ 80,443$

73013-40 BUY ASSOC CAP MAINT ITEMS 106,262$ 14,611$ 11,956$ 132,829$ 132,829$

73013-41 REHAB/REBUILD 40-FT BUS 280,000$ 96,000$ 24,000$ 400,000$ 400,000$

73014-29 PURCHASE SPARE PARTS-ACM 35,120$ 4,829$ 3,951$ 43,900$ 43,900$

73014-30 PURCHASE PASSENGER SHELTERS 86,594$ 11,906$ 9,742$ 108,242$ 108,242$

73114-77 REHABILITATE/REBUILD BUSES (1) 206,247$ 41,250$ 10,311$ 257,808$ 257,808$

1,613,211$ 292,208$ 161,095$ 2,066,514$ 1,660,076$

2015 CAPITAL CONSTRUCT- ADMIN/MAINT FACILITY 22,400,000$ 3,080,000$ 2,520,000$ 28,000,000$ PENDING

PENDING 73015-40 PURCHASE-PASSENGER SHELTERS 44,455$ 6,113$ 5,001$ 55,569$ PENDING

73015-37 BUY ASSOC CAP MAINT ITEMS 84,000$ 11,550$ 9,450$ 105,000$ PENDING

73015-39 ACQUIRE-SUPPORT VEHICLES 60,735$ 8,351$ 6,833$ 75,919$ PENDING

73015-38 REHAB/REBUILD BUSES 64,000$ 8,800$ 7,200$ 80,000$ PENDING

22,653,190$ 3,114,814$ 2,548,484$ 28,316,488$ PENDING

GLTC CAPITAL GRANTS


Page 14

GLTC Board Agenda Detail Item #: 4e Item Title: Technology Update


Summary: I'm pleased to report we have recently hired a new Information Technology Manager. This position had sat vacant for over a year. This vacancy has been a major contributor to the issues with GLTC's effectiveness with technology. Many thanks go out to Allen Robey for "keeping us afloat" while this position was vacant! He has pulled countless long hours juggling his regular duties as Transportation Manager while also filling in for our IT needs. The new manager will start with GLTC in Late April and will be introduced at the May Board meeting. RouteMatch (Dispatching and Customer Information) - We continue weekly progress meetings with this vendor. No changes of notable relevance since the last Board meeting. Website - no change/update since the last Board meeting. On Bus Passenger Information System - we are 80% complete on updates for these systems, once completed we will submit data to the vendor and proceed in getting these system updates completed. Google Maps - we have accepted a proposal from Trillium Solutions, a Portland Oregon based company which specializes in assisting transit systems to update their Google Maps feed. Region 2000's RIDE Solutions program has committed $2,500 of their marketing budget for the purpose of assisting GLTC with this project. Many thanks go out to Kelly Hitchcock and Phillip Gabathuler for their assistance on this important project! We anticipate having our Google Transit feed corrected within the next three (3) months. Contacts: Josh Baker Attachments: None Customer Impact: High


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GLTC Board Agenda Detail Item #: 4f Item Title: Kemper Street Transfer Station Update


Summary: Meeting room floor jack connections have been completed. We are still withholding final payment as Wendel works through some budget differences with the General Contractor. We are working on a mutually agreeable solution to the concrete finish failure which occurred during the winter months. The warranty repair list was delivered to the General Contractor, completion of these repairs is pending. Contacts: Josh Baker Attachments: None Customer Impact: Moderate (Possibly High depending on Concrete Repair process)


Page 16

GLTC Board Agenda Detail Item #: 4g Item Title: Operations & Maintenance Facility Update


Summary: Notice of award was delivered to the contractor (MB) by Wendel on behalf of GLTC. The General Manager approved the documents and will deliver Notice to proceed once conditions are met as follows:

Executed Construction Agreement within 10 days Performance and Payment Bonds within 10 days Proof of Insurance within 10 days

Construction Schedule within 20 days Description of work to be self-performed within 30 days List of principal suppliers and subcontractors and description of work within 30 days

A pre-construction meeting will take place following the Board Meeting (on Wednesday April 1st), in addition the General Manager will be meeting with Wendel staff to discuss possible changes to the project which either were (a)removed prior to bid based on budget projections or (b)may have been omitted due to preferences of the prior GM. Discussing these items prior to start of work will help to keep the costs of any associated change orders low. The following Requests for Proposals are currently out for bids and can be found on the GLTC website for the following services related to the O&M Facility:

Special Inspections Construction Documentation Services Interior Design (FF&E)

Contacts: Josh Baker Attachments: None Customer Impact: None


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GLTC Board Agenda Detail Item #: 5 Item Title: Old Business Action: Discussion

5a Summary: Incidental use of Transfer Station.

Use of Meeting Room Parking Service by Greyhound and SmartWay Bus

Draft Letter to FTA: Mr. Ron Shatz (FTA Regional Engineer); On behalf of the Greater Lynchburg Transit Company (GLTC), I am writing to request your approval of three (3) incidental uses of our Transfer Station Facility located at 800 Kemper Street, Lynchburg VA. The following are details of the requests:

Permission to rent/lease/loan the meeting room space located on the 2nd floor of the facility when it is not otherwise in use for functions supporting Transit services. Community groups and businesses will use the room for meetings and related functions during normal business hours only. All associated expenses as well as a fair market value usage fee will be recovered from all groups desiring to utilize the room. GLTC will maintain a Board approved usage policy in accordance with any and all Federal guidelines. Any proceeds beyond the cost of operating the room will be used expressly to offset the operating and/or capital expenses of GLTC.

Permission to rent/lease/meter parking facilities associated with the Transfer Station. This permission will be granted to the public only when the parking areas are not being used for their intended transit functions. (i.e. nights/weekends) Any proceeds will be used to offset the operating and/or capital expenses of GLTC.

Permission to allow Greyhound Bus Lines (operated by First Group America) and SmartWay Bus (Operated by Valley Metro of Roanoke, VA) to provide passenger transportation services utilizing one (1) vacant bus bay as designed by GLTC. This will only be at a time when the bus bay is not in use or required for regular GLTC services. We believe this service to reflect the true multi-modal function of this facility.

Each of these uses will be without discrimination, except in situations where a person or entity is banned from use of the premises due to violation of policy and/or local, state or federal laws. We look forward to your response and request that you direct any and all inquiries related to additional information requirements or clarification to the General Manager of GLTC, Mr. Josh Baker. Sincerely, Josh Baker, General Manager of the Greater Lynchburg Transit Company on behalf of the Board of Directors for the Greater Lynchburg Transit Company Contacts: Josh Baker Attachments: None Customer Impact: Moderate


Page 18

GLTC Board Agenda Detail Item #: 6 Item Title: New Business

Action: Discussion

6a: Virginia Transit Roadeo Recognition Jeremiah Gardner (3rd Place in the 35' Competition) GLTC drivers two (2) of the top (5)! GLTC overall team placed 2nd in the entire competition 6b: Other New Business Open to any additional new business discussion here.