2012 Oct 9 Full Package

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THAMES VALLEY DISTRICT SCHOOL BOARD

REGULAR BOARD MEETING, PUBLIC SESSION2012 OCTOBER 9 , 7:00 P.M.

BOARD ROOM, EDUCATION CENTRE

A G E N D A

V- verbalM material

1. CALL TO ORDER

2. O CANADA V

3. SPECIAL MUSICAL PRESENTATION Parkside Collegiate Institute Stage Band V

4. APPROVAL OF AGENDA M

5. OFFICIAL RECORD M

6. RECOGNITIONSa. Safe Schools Tool Kitb. The Pledge

- Julie Maltby, TVDSB- Mandy Fields, CTV

V

7. CONFLICTS OF INTEREST V

8. CHAIRS ANNOUNCMENTS V

9. DIRECTORS ANNOUNCEMENTS V

10. PUBLIC INPUT - none

11. ADMINISTRATIVE PRESENTATIONSa. Report from TVDSB Safe Schools on the Elementary Survey Results and Follow-upb. Child and Youth Network Letter of Support

MM

12. MINUTES OF THE 2012 SEPTEMBER 25 BOARD MEETINGa. Confirmation of Minutesb. Business Arising from Minutes

M

13. STUDENT TRUSTEES UPDATE V

14. REPORTS FROM THE ADMINISTRATION - none


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15. REPORTS OF COMMITTEESa. Special Education Advisory Committee, 2012 September 11b. First Nations Advisory Committee, 2012 September 18c. Policy Working Committee, 2012 September 25d. Chairs Committee, 2012 October 3e. Committee of the Whole In- Camera, 2012 October 9

MMMMV

16. COMMUNICATIONSa. Ontario Public School Boards Association Update

V

17. NOTICE OF MOTION

18. MOTION NOTICE OF WHICH HAS BEEN GIVEN none

19. ADDITIONAL ITEMS

20. QUESTIONS/COMMENTS BY MEMBERS

21. ADJOURNMENT


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2012 October 9 5

OFFICIAL RECORD

We regret to record the deaths of:

Terrell Johnson, a 21-year-old student at G. A. Wheable Collegiate and Vocational

Institute on 2012 September 30; and

Ethan Alder, a 3-year-old student at Woodland Heights Public School on 2012 October 2.


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12.0

THAMES VALLEY DISTRICT SCHOOL BOARD

REGULAR MEETING

2012 SEPTEMBER 25BOARD ROOM, EDUCATION CENTRE

The Board met in regular session on 2012 September 25 in the Board Room at the Education Centre,meeting in public session at 7:04 p.m. to 9:40 p.m. The following were in attendance:

TRUSTEES ADMINISTRATION AND OTHERS

J. Bennett (Chair)R. CampbellD. ClarkJ. CoghlinP. ForronT. Grant

Regrets: P. Sattler,G. Hart, W. Huff

P. JaffeE. KimB. McKinnonS. Polhill (-8:00)R. TisdaleJ. Todd (7:40)

B. TuckerM. SeredaL. ElliottK. EdgarS. HughesK. Meeson

M. Moynihan

M.E. SmithB. SonierP. TuftsK. WilkinsonK. BushellS. Christie

K. YoungK. Aitken

1. CALL TO ORDERBoard Chair J. Bennett called the meeting to order at 7:05 p.m.

2. /3. O CANADA AND SPECIAL MUSICAL PRESENTATIONThe appreciation of the Board was extended to Annandale Schools Grade 8 Band andConductor Mary Kingsbury for leading in the singing of O Canada and performing two musical

selections.

4. APPROVAL OF AGENDAThe agenda was approved on motion of D. Clark, seconded by P. Jaffe.

5. OFFICIAL RECORDS. Christie, Supervisor, Corporate Services, read the following official record into the minutes:

Dustin Empey, a 16-year-old student at Ingersoll District Collegiate Institute on 2012 September 19.

6. RECOGNITIONS

a. Sir Frederick Banting Secondary School Safe Schools AwardSupt. B. Sonier recognized the Safe Schools Action Team of Sir Frederick Banting SecondarySchool who were the recipients of the Premiers Safe Schools Award. The Safe Schools ActionTeam included P. Greenburg, V. Towell, G. Joling, D. Idibe and K. Mezger. The school wasacknowledged for its work in creating a positive, inclusive school environment through school-ledbullying prevention including The Pledge which raises public awareness about bullying.


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2012 September 252

b. Executive Superintendent L. Elliott Supervisory Officer Leadership AwardDirector Tucker acknowledged the outstanding achievement by Exec. Supt. L. Elliott, the recipientof the 2012 Ontario Public Supervisory Officials Association Distinguished Leadership Award.The award is presented annually to supervisory officials who demonstrate outstanding leadershipand ability in public education. Exec. Supt. Elliott thanked the Board for the recognition and itscontinued support.

7. CONFLICTS OF INTERESTTrustees Jaffe and Todd declared conflicts of interest on item 15.c citing spousal employment withthe Board.

8. CHAIRS ANNOUNCEMENTSChair Bennett advised that she attended a dinner hosted by Youth Opportunities Unlimited (YOU) atthe You Made It caf where she met several students who have benefited from the program.

9. DIRECTORS ANNOUNCEMENTSDirector Tucker recognized and congratulated Supervisor H. Gerrits who has accepted the position ofManager of Full-Day Kindergarten and Child Care Initiatives effective 2013 January 1. SupervisorGerrits thanked the Board for its continued support.

10. PUBLIC INPUT none

11. ADMINISTRATIVE PRESENTATIONS

a. Student VoiceSupt. K. Edgar introduced M. Ferdinand and the Student Voice team. The students cametogether to create the Student Voice which is the expression of the students opinions regardingdecisions that affect their learning and school life. The Student Voice project provides a road mapwhere students are empowered to work together to reach their full potential and become atransforming influence on their education, their school culture and their lives.

The Student Voice team shared a video presentation that included messages that resonated withthe students to develop a First Class Student Voice icon. The students felt it was important to have

a way to communicate with staff and, therefore, a Student Voice icon will be made available to allTVDSB staff on the First Class email system.

The following highlights of the initiative were presented:

The Student Voice can be a powerful tool for fostering resiliency by providing in-schoolopportunities to strengthen a students protective factors. The Resiliency Research folder inFirst Class will provide staff with several concrete tips and tools for promoting resiliency instudents.

Schools are encouraged to develop their own Student Voice Committee. Within the FirstClass icon, mission statements, as well as practical tools to develop the committee, will be

available for use and modification. Students suggest that members of the committee cometogether from a wide range of backgrounds, specifically including those who would nottypically attend other school extra-curricular activities.

The Student Voice project spotlights the experience of everyday students who have facedadversity and overcome challenges to academic success. Video and correspondingcollaborative activities have been developed to expose staff to real life scenarios and toencourage students to build resiliency skills.


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2012 September 253

10. ADMINISTRATIVE PRESENTATIONS contda. Student Voice contd

Under the First Class icon, there will be documents that offer tips and tools for staff toincorporate the Student Voice initiative into their schools.

There are many ways for students to earn credits and graduate including the TVDSBFramework for Supporting Student Success.

All secondary school websites were reviewed during the project. Suggestions were made onhow to make all websites student friendly.

Following the presentation, the Student Voice team responded to questions posed by members. Itwas noted that some of these students have been will assist in implementing the initiative intoschools, a Student Voice Forum will be held at the end of November and they will participate in anumber of presentations to various groups to roll out the First Class Student Voice icon.

12. MINUTES OF THE 2012 SEPTEMBER 11 BOARD MEETING

a. Confirmation of MinutesThe minutes of the Regular Board Meeting of 2012 September 11 were adopted on motion of J.Coghlin, seconded by T. Grant.

b. Business Arising from the MinutesTrustee Coghlin questioned the status of paperless meetings. Technology support within theBoard Room and meeting rooms continues to be an issue. It was agreed that if trustees want apaper copy, they are to contact Corporate Services.

i. Before and After School ProgramThe Director asked Supervisor Gerrits to provide an update on the Boards Before and Afterschool program. She noted that there is a minimum, established number of students required

in order to offer the program. Currently, there are only seven operators as there is notenough viability across the Board to offer it at all schools. Five to eight students are requiredto avoid increased fees to parent.

Following registration in May, parents are advised which programs will run. It was confirmedthat programs will not be cancelled if the viability changes between May and September asthe Board recognizes that parents are relying on the program. Supervisor Gerrits noted thatthey are now assessing wait lists and an update will be provided with the Full-dayKindergarten report later in the fall.

13. STUDENT TRUSTEES UPDATEStudent Trustee P. Forron advised that the first Student Advisory Council meeting will be held on2012 October 10. Student Trustee E. Kim noted that they will be reviewing the minutes from the

Student Governance symposium held in June. Additional items may be added to the agenda as ithas not yet been finalized.

14. REPORTS FROM THE ADMINISTRATION

a. Secondary School Boundaries for Technology Emphasis SchoolsSupt. M. Moynihan noted that a report was received by the trustees on 2011 October 25designating secondary emphasis school boundaries for students residing in Elgin, Middlesex andOxford Counties for technologies.


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2012 September 254

13. REPORTS FROM THE ADMINISTRATION contda. Secondary School Boundaries for Technology Emphasis Schools contd

Recommendation 3. b identified Middlesex County students residing within the Medway HighSchool attendance area. It was realized that this designation may, in fact, split students within avillage (e.g. Arva, Birr) into two secondary schools. The amended boundaries will maintainstudents from a village to be designated to the same technology emphasis school.

As that was not the intent at the time, Senior Administration is looking to the Board for support inkeeping students residing within any villages (Birr, Arva, Elginfield, Lucan and Clandeboye) alongRichmond Street North (Hwy #4) in the Medway High School attendance areas at the sameschool. The Edulog system currently reflects this designation as this was the intent of the originalreport.

RECOMMENDATION:

That, effective 2012 October 01, all students residing in the Medway high school attendance areawishing to attend a technology emphasis school will be designated as follows:

Students to attend SDCI for emphasis technology programming:Starting at the South East corner of 21497 Wonderland Road N, legally described as Concession

6 North Part Lot 21 in the Township of Middlesex Centre, County of Middlesex, proceedingnorth on Wonderland Road (County Road #56) to the south west corner and including 21554Wonderland Road N, legally described as Concession 6 North Part Lot 20 Registered Plan1028 Lot 1 in the Township of Middlesex Centre, County of Middlesex; thence proceedingNorth along Wonderland Road, including all parcels fronting Wonderland Road to the East upto Elginfield Road; thence proceeding westerly along Elginfield Road (County Road #7),including all parcels fronting Elginfield Road to the North; thence proceeding northerly alongthe centre line of Denfield Road all parcels fronting Denfield Road to the west to theMiddlesex County line; and

Student to attend Sir George Ross SS for emphasis technology programming:Starting at the South East corner of 21497 Wonderland Road N, legally described as Concession

6 North Part Lot 21 in the Township of Middlesex Centre, County of Middlesex, proceedingnorth on Wonderland Road (County Road #56) to the south west corner and excluding 21554Wonderland Road N, legally described as Concession 6 North Part Lot 20 Registered Plan1028 Lot 1 in the Township of Middlesex Centre, County of Middlesex; thence proceedingNorth along the back of all parcels fronting Wonderland Road to the East up to ElginfieldRoad; thence proceeding westerly along the back of the northern parcels facing ElginfieldRoad (County Road #7); thence proceeding northerly along the centre line of Denfield Road,including all parcels fronting Denfield Road to the east to the Middlesex County line.

The recommendation was approved on motion of J. Coghlin, seconded by T. Grant.

It was confirmed that no students would be required to transfer schools as a result of the change.


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2012 September 255

15. REPORTS OF COMMITTEES

a. REPORT OF THE CHAIRS COMMITTEE 2012 September 199:10 a.m. 11:36 a.m.

MEMBERS

J. Bennett (Chair) G. HartT. Grant R. Tisdale

ADMINISTRATION AND OTHERS

B. Tucker S. Christie

1. APPROVAL OF AGENDAThe agenda was approved by motion.

2. CONFLICTS OF INTEREST - none declared

3. REVIEW OF 2012 SEPTEMBER 25 BOARD AGENDAThe agendas for the in-camera and public Board meetings of 2012 September 25 wasdiscussed and updated.

4. CORRESPONDENCE none

5. STRATEGIC PLANNINGDirector Tucker reported that Exec. Supt. M. Sereda will attend a future meeting to bring anupdate on the Boards Strategic Plan, rebranding and public input.

6. PRINCIPAL/VICE PRINCIPAL INTERVIEWSTrustees interested in participating on the upcoming principal/vice-principal interviews wereassigned. The following motion was moved and carried:

That Trustees Grant and McKinnon participate on the Elementary Principal interviews on

November 9, 2012, and Trustees Bennett and Campbell on the Elementary Vice-Principalinterviews on November 15, 2012.

7. AGENDA FOR OCTOBER 12 TRUSTEE/SO PLANNING DAYDirector Tucker updated the Committee on plans for the October 12 Trustee/SO PlanningDay. He will determine trustee availability.

It was noted that the Pupil Accommodation and Facility Organization policy and CapitalPlanning guiding principles will be discussed at the October 12 session and brought to thePolicy Working Committee in October or November for consideration.

A date to bring the Board Improvement Plan to the Board will be determined.

8. BUDGET DEBRIEFINGDirector Tucker advised that it will be necessary for the Board to pass a motion on therevised budget related to changes in the GSNs before the end of the calendar year andsought trustee direction on scheduling an early meeting to discuss the budget process. Itwas agreed to schedule a trustee caucus in October and a Budget Advisory Committeemeeting. The dates will be determined.

9. IN-CAMERAThe Committee moved in camera by motion at 10:20 a.m. to discuss personal andnegotiation matters. It reconvened in public session at 11:03 a.m.


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2012 September 256

14. REPORTS OF COMMITTEES contda. REPORT OF THE CHAIRS COMMITTEE contd

10. OTHER BUSINESS

a. Questions for Transportation Update on October 9Trustee Hart suggested that questions related to the transportation update be provided toSTS prior to the October 9, 2012, meeting. Some questions were offered.

b. Meeting with Area MPPsIt was suggested that a date to meet with the area MPPs be scheduled to update them oncurrent Board issues and discuss follow-up items. Potential dates will be sought.

c. 2012-13 Board Presentation ScheduleDirector Tucker presented the draft 2012-13 Board Administrative presentation schedule.

d. Meeting with the London District Catholic School BoardIt was suggested that a meeting with the London District Catholic School Board bescheduled. Chair Bennett will contact the LDCSB Chair to suggest potential dates as well as

a scheduling a meeting with the Board Chairs and Directors.

e. Student Trustee MentorsThe selection of the student trustee mentors was discussed. The 2011-12 mentors, TrusteesGrant and Jaffe, agreed to continue in the role for the 2012-13 term.

11. FUTURE MEETINGSThe following Committee meetings were scheduled for 9:00 a.m.:

October 3, 17; November 7, 21.

It was noted that it may be necessary to reschedule the October 3 meeting to 9:30 a.m.

12. ADJOURNMENTThe meeting adjourned at 11:36 a.m. by motion.

RECOMMENDATION:

That Trustees Grant and McKinnon participate on the Elementary Principal interviews onNovember 9, 2012, and Trustees Bennett and Campbell on the Elementary Vice-Principalinterviews on November 15, 2012.

J. BENNETT

Chairperson

The recommendation was approved on motion of T. Grant, seconded by J. Coghlin.

A Budget Advisory Committee meeting was scheduled for 2012 November 13 where recentchanges in the Grants for Student Needs and the implications of the budget moving forward willbe discussed.


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2012 September 257

14. REPORTS OF COMMITTEES contd

b. REPORT OF THE LONG-TERM COMMUNITY PARTNERSHIPS COMMITTEE2012 September 17

2:18 p.m. 2:47 p.m.

MEMBERS

R. Campbell (Chair) P. Sattler (via teleconference)J. Bennett D. Clark

Regrets: B. McKinnon, P. Jaffe

Absent: T. Grant


B. Tucker K. AitkenK. Young K. Bushell

1. APPROVAL OF AGENDAThe agenda was revised to have Item 7 follow Item 4. It was approved, as amended, bymotion.

2. CONFLICTS OF INTEREST none declared

3. REPORT OF THE 2012 FEBRUARY 9 MEETING provided for information

4. BUSINESS ARISING FROM THE 2012 FEBRUARY 9 MEETING none

5. CHILD AND YOUTH AGENDA FEEDBACK AND ENDORSEMENT PROCESSDirector Tucker distributed a sample letter of commitment to the Child and Youth Networknoting that this has been a joint effort with L. Livingstone and over 180 organizations. Hecommented that the Board aligns itself with the City of London in four priority areas includingending poverty, literacy, healthy eating initiatives and family centered service systems. Herecognized the many staff within TVDSB who continue to attend community meetings andtake an active role in the Child and Youth Network.

The committee agreed to support the initiative and take the necessary steps to move forwardwith the Letter of Commitment to continue to strengthen Londons support for children, youthand families.

6. TVDSB/CITY OF LONDON LIAISON COMMITTEEDirector Tucker distributed draft Terms of Reference for the City of London and the TVDSBLiaison Committee to provide a venue for strategic discussions on matters of commoninterest and emerging issues. The Committee will also provide an opportunity to shareinformation, such as capital projects, the Child and Youth Network and infrastructure projects.

It was noted that the agreement includes Administration playing a role on the Committee, anda decision-making process through consensus be made by recommendation. Further minorrevisions to the document were noted.

Director Tucker noted that the draft Terms of Reference would be taken to the next City ofLondon Community Services meeting on 2012 October 22. He and Chair Bennett will attendthat meeting and update the Board accordingly.


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2012 September 258

14. REPORTS OF COMMITTEES contdb. REPORT OF THE LONG-TERM COMMUNITY PARTNERSHIPS COMMITTEE contd

6. TVDSB/CITY OF LONDON LIAISON COMMITTEE contd

Subsequent to a minor change within the document, the following motion was moved andcarried:

That the Long-Term Community Partnerships Committee support the City of London andThames Valley District School Board Liaison Committee and its revised Terms ofReference.

7. RECIPROCAL USE AGREEMENT WITH THE CITY OF LONDONExec. Officer K. Bushell joined the meeting to discuss the Joint Use Agreement with the Cityof London. The new agreement will have the City of London pay for the use of TVDSBfacilities where previously, City use of TVDSBs facilities outnumbered schools use of Cityfacilities. The Agreement will also benefit students and schools by generating fundsanticipated to be in excess of $100,000 per year. It will also open up opportunities for moreice, pool and park time for students.The City of London will benefit by having guaranteed access to historically booked space,priority bookings of schools and the ability to book well in advance of program dates.

TVDSB schools will receive a portion of the proceeds to help fund busing to arenas,lifeguards for pools, etc. The funding formula for schools will be 50 cents on the dollar where75% of that funding received will go back into the school and 25% held central to supplementschools that do not generate rentals.

It was noted that soccer associations must now book through TVDSBs Community Use ofFacilities to rent fields or obtain permits where they previously reserved facilities through theCity.

It was requested that parent groups be notified of the Joint Use Agreement.

The Director thanked K. Young, K. Bushell and P. Amaral for their work in developing the

final Joint Use Agreement. A copy of the Agreement will be brought to the Board.

8. OTHER BUSINESS - none

9. DATE AND TIME OF NEXT MEETINGThe next meeting will be at the call of the Director and/or Chair.

10. ADJOURNMENTThe meeting adjourned at 2:47 p.m. by motion

RECOMMENDATIONS: none

R. CAMPBELLChairperson

Trustee Jaffe noted that he attended an Accommodation Review Committee meeting at CentralSecondary School on 2012 September 20. The Mayor was present as well as two CityCouncillors. Emerging issues and common interest items were discussed. He advised that theCity representatives made a public plea to keep Lorne Avenue Public School open and offered apartnership to work toward this end. Trustee Jaffe will contact the Mayor to inquire about hisplans for moving forward.


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2012 September 259

14. REPORTS OF COMMITTEES contd

c. REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA 2012 September 25

MEMBERS ADMINISTRATION AND OTHERS

J. Bennett (Chair)R. CampbellD. ClarkJ. CoghlinP. ForronT. Grant

Regrets: P. Sattler,G. Hart, W. Huff

P. JaffeE. KimB. McKinnonS. Polhill (-8:00)R. TisdaleJ. Todd (9:12)

B. TuckerM. SeredaL. ElliottK. EdgarS. HughesK. MeesonM. Moynihan

M.E. SmithB. SonierP. TuftsK. WilkinsonK. BushellS. ChristieK. Young

The Committee met in camera from 5:00 p.m. to 6:25 p.m. and from 9:12 p.m. to 9:40 p.m.

1. APPROVAL OF AGENDAThe agenda was approved on motion.

2. CONFLICTS OF INTERESTConflicts of Interest were declared by Trustees Jaffe and Todd to Section 7 citing spousalemployment with the Board.

3. Confidential property, negotiation and personal matters were discussed.

4. RISE AND REPORTA motion to rise and report was moved and carried at 9:40 p.m.

RECOMMENDATIONS:

1. That the Board accept the offer to purchase Lucan Public School received 2012September 17 from The Corporation of the Township of Lucan Biddulph.

2. That the motion approved at the in-camera meeting of September 25, 2012, related to aretirement by mutual consent be approved.

J. BENNETTActing Chairperson

The recommendations were approved on motion of J. Bennett, seconded by R. Campbell.

16. ONTARIO PUBLIC SCHOOL BOARDS ASSOCIATION (OPSBA) UPDATETrustee Grant advised the new President was elected at a recent OPSBA meeting. The state ofnegotiations was also discussed. Trustees were reminded of the upcoming Western RegionalOPSBA meeting on 2012 October 13 where training sessions will be offered.


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2012 September 2510

17. NOTICE OF MOTION none

18. MOTION NOTICE OF WHICH HAS BEENGIVEN none

19. ADDITIONAL ITEMS none

20. QUESTIONS/COMMENTS BY MEMBERSChair Bennett welcomed Principal R. Piper of Forest Park Public School to the meeting who iscurrently participating in the Supervisory Officer Qualification Program.

The Board reconvened in-camera Committee of the Whole at 9:00 p.m. to discuss personal matters. Itreconvened in public session at 9:40 p.m.

21. ADJOURNMENTThe meeting adjourned at 9:43 p.m. on motion of D. Clark, seconded by J. Todd.

Confirmed:

Chairperson


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2012 September 2511

SUMMARY OF APPROVED RECOMMENDATIONS OF 2012 SEPTEMBER 25

- That, effective 2012 October 01, all students residing in the Medway high school attendance areawishing to attend a technology emphasis school will be designated as follows:

Students to attend SDCI for emphasis technology programming:

Starting at the South East corner of 21497 Wonderland Road N, legally described as Concession 6North Part Lot 21 in the Township of Middlesex Centre, County of Middlesex, proceeding north onWonderland Road (County Road #56) to the south west corner and including 21554 WonderlandRoad N, legally described as Concession 6 North Part Lot 20 Registered Plan 1028 Lot 1 in theTownship of Middlesex Centre, County of Middlesex; thence proceeding North along WonderlandRoad, including all parcels fronting Wonderland Road to the East up to Elginfield Road; thenceproceeding westerly along Elginfield Road (County Road #7), including all parcels fronting ElginfieldRoad to the North; thence proceeding northerly along the centre line of Denfield Road all parcelsfronting Denfield Road to the west to the Middlesex County line; and

Student to attend Sir George Ross SS for emphasis technology programming:

Starting at the South East corner of 21497 Wonderland Road N, legally described as Concession 6North Part Lot 21 in the Township of Middlesex Centre, County of Middlesex, proceeding north onWonderland Road (County Road #56) to the south west corner and excluding 21554 WonderlandRoad N, legally described as Concession 6 North Part Lot 20 Registered Plan 1028 Lot 1 in theTownship of Middlesex Centre, County of Middlesex; thence proceeding North along the back of allparcels fronting Wonderland Road to the East up to Elginfield Road; thence proceeding westerlyalong the back of the northern parcels facing Elginfield Road (County Road #7); thence proceedingnortherly along the centre line of Denfield Road, including all parcels fronting Denfield Road to theeast to the Middlesex County line.

- That Trustees Grant and McKinnon participate on the Elementary Principal interviews on November9, 2012, and Trustees Bennett and Campbell on the Elementary Vice-Principal interviews onNovember 15, 2012.

- That the Board accept the offer to purchase Lucan Public School received 2012 September 17 fromThe Corporation of the Township of Lucan Biddulph.

- That the motion approved at the in-camera meeting of September 25, 2012, related to aretirement by mutual consent be approved.


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15.a

REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE2012 September 11

12:20 p.m. - 1:55 p.m.

Members Administration and Others

Thames Valley Childrens Centre, J. Gritzan (Chair)Trustee T. Grant (Vice-Chair)Autism Ontario, S. BishopChildrens Aid Society of London & Middlesex, M. CvetkovichChippewas of the Thames, C. DendiasCommunity Living London, S. WilsonEpilepsy Support Centre, B. HarveyFASD E.L.M.O., P. SchuckLearning Disabilities Association of Ontario, T. Fawdry +1:10,B. WludykaThames Valley Council of Home and School Associations,A. Morell +12:41Trustee J. BennettTrustee R. Campbell

Vanier Childrens Services, T. Green -1:10Voice for Hearing Impaired Children, M. Barbeau

Elementary Principal, L. CarswellElementary Principal, R. CulhaneSuperintendent of Special Education,K. EdgarLearning Supervisor (Acting), B. Noble

Regrets: Easter Seal Society, A. Morse

Absent: Association for Bright Children, D. Ensing

Guests: Christine Thammavongsa

1 CALL TO ORDERThe meeting was called to order at 12:20 p.m. in the London Room at the Education Centre by ChairGritzan.

2 CONFIRMATION OF AGENDAThe agenda was amended to add Superintendent Update under New Business. The agenda wasapproved as amended.

3 CONFLICT OF INTERESTNone.

4 MINUTES OF MEETING FROM 2012JUNE 05

The minutes were approved as printed.

5 BUSINESS ARISING FROM THE MINUTES OF 2012JUNE 05T. Grant noted Item 7. Recommendations for the special education budget and special education

report were passed by the Board of Trustees.

6 RESCHEDULE MEETINGS

The meeting originally scheduled for 2012 December 03 is rescheduled to 2012 December 04 due toa conflict with a Special Board Meeting.

The meeting originally scheduled for 2013 April 01 is rescheduled to 2013 April 08 due to a conflictwith Easter Monday.


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-2-

REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE - continued

7 SEACDVDDeferred to the meeting of 02 October 2012.

8 MACSEMEETING SUMMARY OF 2012JUNE

T. Grant summarized the meeting and provided the attached notes (Appendix A).

9 NUMBER OF STUDENTS BY EXCEPTIONALITY AND GRADE REPORTSupt. K. Edgar provided an updated report to the committee (Appendix B). The Individual EducationPlans (IEP) are due to be updated/rolled over in October and will be reflected on future reports. Arequest was made for statistics regarding the transition to full day kindergarten. B. Noble will follow upwith the learning coordinators at their next meeting if this information is available at this time.

10 NEW BUSINESSSupt. K. Edgar noted a request has been made to the Thames Valley Secondary SchoolAdministrators Council for two secondary administrators to sit on SEAC.

B. Noble is Acting Learning Supervisor, temporarily replacing J. Johnston.

Association for Bright Children has submitted a letter to the Board requesting ChristineThammavongsa be approved as the alternate member for SEAC. The request is going forward to theBoard Meeting of 11 September 2012.

The following updates were provided:The Mental Health Strategic Plan is entering its fourth year.

There is a series of five mental health series workshops scheduled this year open to all staff:

24 October 2012, Engaging Student Learning

21 November 2012, Compassion Fatigue and Staff Burn-out

20 March 2013, Impact of Anxiety and Depression on Learning

24 April 2013, Differentiated Instruction for Mental Health

15 May 2013, Creating Mentally Healthy Environments

The new Behaviour Support Model has been rolled out. Previously, the Steps for Success programran three sessions per year with a maximum of 8 students enrolled in each session. Studentsattended the program on a full-time basis. After completing a session, students returned to their homeschools, with follow-up support from the Steps for Success Behaviour Resource Team (if necessary).The new model is a self-contained classroom located within a regular school environment staffed by aspecial education teacher and an educational assistant. The classroom is designed to supportstudents with acknowledged behaviour concerns which impede the student's success in the regularclass environment. Students will be enrolled in the Behaviour Support Classroom for one of twosessions offered during the academic year. The main focus of the Behaviour Support Classroomprogram is to teach positive behaviours and enhance social interactions. Academic success impactssignificantly upon a students self-concept, and as such, academic instruction in literacy andnumeracy will be provided in addition to other subjects. Class size is limited to eight students. As part

of the new Behaviour Support Model there has been an increase to the START TEAM EducationalAssistants (EAs). These EAs may be assigned to schools through the application process for up tofour weeks. Currently, all START EAs are on assignment.

There has been a great deal of interest from staff regarding new assistive technology classes.Currently, a pilot class is running which focuses on literacy strategies.


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REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE continued

11 FORUM ASSOCIATION UPDATESLearning Disabilities Association of Ontario received funding for two projects:

The Parents Reaching Out (PRO) project will support newcomer and immigrant families whohave children with special needs.

The Book Talks Family Literacy Nights (Appendix C)

J. Bennett noted there is an opportunity to provide input for the Boards strategic planning on 27September 2012 at the Education Centre and on 04 October 2012 at Ingersoll District CollegiateInstitute. The start time for both dates is 4:30 pm for refreshments followed by the session at 5:00 pm.

J. Bennett advised that the Chairs Committee of the Board made a decision, some time ago, toconduct paperless meetings. Many committees of the Board have now adopted this policy and SEACmembers agreed to do the same.

12 FUTURE MEETING DATES

Date Time Location

Tuesday, October 02, 2012 11:45 am-03:00 pm London Room, Education Centre

Monday, November 05, 2012 06:30 pm-09:30 pm London Room, Education Centre

Tuesday, December 04, 2012 11:45 am-03:00 pm London Room, Education Centre

Tuesday, January 08, 2013 11:45 am-03:00 pm London Room, Education Centre

Tuesday, February 05, 2013 11:45 am-03:00 pm London Room, Education Centre

Tuesday, March 05, 2013 11:45 am-03:00 pm London Room, Education Centre

Monday, April 08, 2013 06:30 pm-09:30 pm London Room, Education Centre

Monday, May 06, 2013 06:30 pm-09:30 pm London Room, Education Centre

Tuesday, June 04, 2013 11:45 am-03:00 pm London Room, Education Centre

13 FUTURE AGENDA ITEMS1. Number of Students by Exceptionality and Grade Report (Standing Item - K. Edgar)2. SEAC Learning Website

3. Developmental Services Ontario (DSO) Organizations Presentation4. OAFCCD DVD (October, A. Morse)5. Program Research Update (C. Stager)6. Strategic Planning Process7. SCIP Update (D. Goodwin)8. SWAC/SWAU Update (R. Bell, J. Dowsett, M. Sereda)9. Student Voice Project (M. Ferdinand, Student TBA)10. Behaviour Support Classroom Update (TBA)

14 ADJOURNMENTThe meeting adjourned at 1:55 p.m. on motion.

RECOMMENDATIONS:

None.

J.GRITZAN

Chair


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REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING

2012 September 183:08 p.m. to 4:32 p.m.

MEMBERS ADMINISTRATION AND OTHERS

W. Huff (Chair)J. Bennett, TrusteeM. Burch, Chippewas of the ThamesL. Cornelius, Oneida Nation of the Thames (+3:34)D. Grosbeck, Chippewas of the ThamesS. Smith, Oneida Nation of the ThamesG. Hope, Oneida Nation of the Thames

Regrets: L. Nicholas, P. Sattler, C. Thomas

L. Elliott, Executive Superintendent, Program ServicesL. Mills, Thames Secondary SchoolL. Pressey, Program ServicesC. Vitsentzatos, Vice Principal, Saunders SSL. De Vos, Principal, Algonquin PSM. Riezebos, Vice Principal, H.B. Beal SSJ. Fitzsimmons, Lambeth Public School

1. CALL TO ORDERThe meeting convened at 3:08 p.m. in the Cafeteria at Thames Secondary School.

2. APPROVAL OF AGENDA The agenda was approved as printed by motion.

3. CONFLICTS OF INTEREST

S. Smith declared a conflict on item 6.c citing staffing matters.

Chair Huff welcomed all members to the start of a new school year. Participants introducedthemselves.

4. REPORT OF MEETING 2012 JUNE 26 provided for information

5. BUSINESS ARISING FROM MINUTES none6. PROGRAM SERVICES UPDATE

Exec. Supt. L. Elliott welcomed Vice-Principal L. De Vos of Algonquin Public School who is assistingher with revisions to the independent procedure on Native Language. She noted that C. Brunette willresume her role in October as FNMI Education Advisor.

Exec. Supt. Elliott advised the Committee of the two sources of funding--Grants for Student Needsand proposal funding from the Ministry of Education. This year, the opportunity for proposal fundingand the submission date from the Ministry was in July. The Board requested the maximum allotmentof $80,000. A response from the Ministry should be received shortly.

a. Ministry Funding Proposal 2012-2013Exec. Supt. Elliott reviewed the Funding Opportunities for Aboriginal Education 2012-2013

submitted to support student achievement. The total funding requested was $80,000 for thefollowing four projects:

1. Improving Secondary Student OSSLT Results $25k2. Improving Elementary Student Literacy Results $30k3. Elder in Residence $15k4. Improving Student Attendance $10k

In response to a question, the distribution of funds was discussed and it was noted that theMinistry will determine the level of funding each project will receive.

15.b


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2012 September 182

6. Program Services Update contd

b. Fourth R, Uniting Our Nations Annual Report 2011-2012Exec. Supt. Elliott reviewed the Fourth Rs annual report in detail. Numerous programs wereoffered during the 2011-2012 school year where 215 students from 33 schools participated in atleast one of the programs. Programs differed in terms of duration and format, and includedmentoring and transition conferences for elementary students as well as mentoring, culture camp,and FNMI Student Advisory Council for secondary students. Common themes included a focuson healthy relationship development, the provision of culturally-relevant experiences and anemphasis on mentoring.

The Uniting our Nationsprograms align closely with the Ministry of Educations FNMI PolicyStatement where quality programming, services and resources to create learning opportunitiesthat support academic achievement and identity building are provided.

The report provides summary tables to demonstrate the number of schools and youth involvedwith each program and the growth from last year. There is also a brief update on evaluationactivities. Each program is described along with the impact of the initiative.

There are five preliminary findings including:

1. Programming is perceived to contribute to student success;2. Participants experience improved relationships and an increased sense of belonging;3. Participants gain confidence and leadership skills;4. The provision of culturally-relevant role models and experiences are key to the success of the

programming; and5. Administrators and educators appreciate the programming and feel it offers something over

and above regular programming.

It was noted that all 4th R projects are moving forward and proceeding in all schools as approvedby the Board during the budget process in June.

Further clarification was requested on the Tim Hortons Onondaga Farm and Muskoka Woodscamps. It was noted that the main difference is that one camp is for elementary students and the

other for secondary students who struggle with attendance issues. Both camps offer a culturalcomponent.

c. Elementary and Secondary Native Language Staffing and Program DeliveryIndependent Procedure #9041The revised draft First Nations Language Instruction independent procedure was reviewed.Exec. Supt. Elliott suggested that the document be taken back to each First Nation for discussionand feedback for consideration. She noted that the document is available for public input for aperiod of 60 days as of September 4.

The Committee broke into small groups to discuss the document in detail. Exec. Supt. Elliottresponded to various questions. The issue of language credits and the challenges of certified

teachers in all languages were also discussed.

Exec. Supt. Elliott advised that additional funding was received from the Ministry to offer threeFNMI Summer Literacy programs but that only one was able to run for students at Ealing PublicSchool. Only one class ran as there were not enough students registered for all three.


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2012 September 183

7. PRINCIPALS UPDATE

a. Saunders Secondary SchoolVice-Principal C. Vitsentzatos provided the following update relating to FNMI students atSaunders Secondary School.

Registered FNMI Students:

Urban 33Chippewa of the Thames 27Munsee - Delaware 5Oneida 72

Total Number of Students on Track to Graduate in 2012-2013:Urban 6Chippewa of the Thames 9Munsee - Delaware 1Oneida 10

FNMI Programming / Courses Offered:

Grade 9 - LNN / LNO AO1 (Oneida / Ojibwe Language)- GLS 1OF (4th

R)Grade 10 - LNN / LNO BO1 (Oneida / Ojibwe Language)

- HFN 2OF (Indigenous Foods)Grade 11 - LNN / LNO CO1 (Oneida / Ojibwe Language)

- NDA 3M1 (Native Studies)- NBV 3C1 (Aboriginal Beliefs and Values)- FNMI CO-OP (4 credit package)- GPP 3OF (FN Leadership)

Grade 12 - NDW 4M1 (Native Studies)- FNMI CO-OP (4 credit package)

IODE Award Winners: $100 to the top Oneida student in each grade (October 25 at 7:00 p.m.)

b. H.B. Beal Secondary SchoolVice-Principal M. Riezebos provided the following update on the program at H. B. BealSecondary School.

Registered FNMI Students:Urban 98Chippewa of the Thames 12Munsee - Delaware 3Oneida 23

First Nations Language ClassesIt was learned in late August that the teacher scheduled to teach the Chippewas students wouldnot be returning. An advertisement was placed on Apply to Educate and potential teachers assuggested by S. McGahey-Albert were contacted. To date, they have been unable to locate ateacher for this semesters course. M. Riezebos met with the class and arranged to have itmoved to semester two to allow more time to search for a teacher. There were 15 studentsregistered in the class.

An Oneida language teacher is being sought for semester two.


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2012 September 184

7. Principals Update contdb. H.B. Beal Secondary School contd

Native History ClassThere are three Native History classes including two in semester one (Grade 9 & 10) and one insemester two (Grade 10).

Extra-curricularExtra-curricular events have begun. They are pleased to note that four FNMI girls have made theJunior Girls Basketball team.

H.B. Beal Secondary Schools FNMI student association committee meetings have beenscheduled for Mondays during lunch beginning September 24 at 11:30 a.m. in Room 306. J. Hilland T. Sillaby are the staff advisors.

c. Thames Secondary SchoolPrincipal L. Mills noted that C. Rogers has returned and currently meeting with FNMI students.The mentor program, lunches and activities are now under way.

There are 20 students taking the Aboriginal Culture course. FNMI student registration was briefly

discussed and it was noted that not all students self-identify. It was questioned if anything furthercould be done to encourage students to self-identify.

d. Lambeth Public SchoolPrincipal J. Fitzsimmons provided the following update.

FNMI students from Standing Stone Elementary School were welcomed following their transitionto Lambeth Public School. It was noted that the Grade 7 students are actively participating andengaged and staff are pleased with the success thus far.

As a result of a large number of Grade 8 students, there will be three smaller classes assembled.

R. Doxtator remains a constant support for FNMI students during their transition and she

continues to be well received.

8. COMMUNITY UPDATE

a. Chippewas of the Thames First NationD. Grosbeck advised that the Back-To-School BBQ during parent-teacher night was a successand reported that they now have a full-time Ojibwe language teacher. The Career-GuidanceCounsellor is off temporarily and S. McGahey-Albert is filling in.

b. Oneida Nation of the ThamesG. Hope provided an update on FNMI students including their success during the first week ofschool although there continues to be staffing and maintenance challenges. He noted that the

two camps offered during the summer for student transition were also well received. There is anew teacher at the alternative school and a new student advocate.

9. ADDITIONAL ITEMSChair Huff noted that new dates will be available for the following committees beginning in October: Student Attendance Ad Hoc Committee FNMI Achievement Committee Native Parent Advisory Committee


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2012 September 185

10. FUTURE MEETING DATES

The next meeting was scheduled for 2012 October 16 at H.B. Beal Secondary School.

11. ADJOURNMENT The meeting adjourned at 4:32 p.m.

RECCOMMENDATIONS: none

W. HUFFChairperson


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15.c

REPORT OF THE POLICY WORKING COMMITTEE MEETING 2012 SEPTEMBER 253:04 p.m. to 4:53 p.m.

MEMBERS

R. Tisdale (Chair) T. GrantJ. Bennett D. Clark

Regrets: J. Todd, G. Hart


B. Tucker (-4:26) K. AitkenK. Meeson Solicitor S. Spindler

1. APPROVAL OF AGENDA The agenda was approved on motion.

2. CONFLICTS OF INTEREST none declared

3. COMMITTEE REPORT OF 2012 JUNE 26 AND 2012 SEPTEMBER 25 TRACKING SHEETThe committee requested a time frame of policies and procedures currently on the tracking sheet.The Ministry Memorandum released in the spring including the gap analysis regarding the ExpenseReimbursement policy and procedure was discussed. It was confirmed that it would be brought

forward to the next Policy Working Committee meeting.

The issue of French Immersion and boundaries was noted. It was agreed that a policy and procedurewill be brought forward for discussion as soon as possible.

4. POLICY/PROCEDURE TO COMMITTEE FOLOWING PUBLIC INPUT - none

5. DRAFT POLICIES/PROCEDURES - none

6. DRAFT POLICIES/PROCEDURES REQUIRING ADDITIONAL CONSIDERATION - none

7. POLICIES/PROCEDURES UNDER REVISION

a. Student Trustees on the Board Policy and ProcedureSupt. M.E. Smith joined the meeting to discuss minor revisions to the Student Trustees on the

Board policy and procedure. The revisions reflect the input and consensus of students during theelection process of student trustees. Two areas were identified including eligibility and theelection process.

Reference to the Education Actregarding the definition of a full-time student was noted. It wasagreed that a student must have six credits within two terms to qualify.

It was also noted that the election process now allows each secondary school represented at thedebate the right to cast one vote for a candidate to represent the City of London and for acandidate to represent Elgin, Middlesex and Oxford counties.

The following motion was moved and carried:

That the Student Trustees on the Board policy and procedure be posted for public input for

30 days.

b. Transportation Policy and ProcedureSupt. K. Meeson presented revisions to the Transportation policy and procedure. She was joinedby Solicitor S. Spindler. Student transportation services for TVDSB students is now administeredthrough the transportation consortium, Southwestern Ontario Student Transportation Services(STS). As a result, it was necessary to revise the Transportation policy and procedure.


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7. POLICIES AND PROCEDURES UNDER REVISION contdb. Transportation Policy and Procedure contd

Solicitor Spindler noted the need for the Boards policy to be clear and consistent and serve bothSTS and the LDCSB. It was agreed that the Board needs a better understanding of theexpectations of STS. He provided a draft policy for the Committee to review. He suggested thata guideline or transition document replace the current procedure. It would be reviewed on anannual basis through the budget process and outlining services in accordance with STSs policiesand procedures, as well as aligning with the Board policy.

It was recommended that the current policy and procedure remain unchanged. In the meantime,the Committee will identify issues that exist within these documents. As well, it will determine ifthe Board is satisfied with the controls of STS and whether it is necessary to put a revisedprocedure in place.

The Committee requested the following information for review and discussion prior to the next

meeting:

Draft policy (as draft by Solicitor Spindler);

E & E Review;

Service Agreement;

Membership Agreement;

Articles;

STS Bylaws;

Outline of STS governance structure;

STS policies and procedures.

The following motion was moved and carried:

That the Transportation policy and procedure be brought back to the 2012 October 23 PolicyWorking Committee for further review and discussion.

8. DRAFT/APPROVED POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION - none

9. OTHER BUSINESS - none

10. DATE AND TIME OF NEXT MEETINGThe next meeting was scheduled for Tuesday, October 23 in the Governor Simcoe Room.

11. ADJOURNMENTThe meeting adjourned by motion at 4:53 p.m.

RECOMMENDATIONS: noneRUTH TISDALEChairperson


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15.d

REPORT OF THE CHAIRS COMMITTEE 2012 OCTOBER 39:30 a.m. 11:25 a.m.

MEMBERS

J. Bennett (Chair) R. TisdaleT. Grant

Regrets: G. Hart


B. Tucker S. Christie

1. APPROVAL OF AGENDAThe agenda was approved by motion.

2. CONFLICTS OF INTEREST - none declared

3. REVIEW OF 2012 OCTOBER 9 BOARD AGENDAThe agendas for the in-camera and public Board meetings of 2012 October 9 were discussed andupdated.

4. CORRESPONDENCE - none

5. STRATEGIC PLANNINGChair Bennett indicated there was a large turn-out including several students to the public sessionheld on the Strategic Plan in London on September 30. Exec. Supt. M. Sereda will attend thenext Chairs Committee meeting to discuss the launch of the Plan.

6. ESTABLISHMENT OF TRANSPORTATION SUB-COMMITTEEIt was suggested that a Transportation sub-committee be formed to review transportation

processes and it was agreed to submit a request to the Board to establish an ad hoc committee inthis regard. The following motion was moved and carried:

That a Transportation Ad Hoc Committee be established to review the transportation serviceagreement, Board policy and procedures, the Southwestern Transportation System policyand procedures, and to provide recommendations to the Board with a report to be submittedno later than 2013 December 1.

On approval, Chair Bennett will advise the London District Catholic School Board of theestablishment of the committee. Committee members will be sought at the 2012 October 9 Boardmeeting.

7. BUDGET CAUCUS

Plans for the October 16 Budget caucus at 5:00 p.m. to consider the 2013 budget process werediscussed.

8. BOARD PRESENTATIONS Safe Schools Survey ResultsIt was noted that a presentation on the Safe Schools survey results will be included on the 2012October 9 Board meeting agenda.


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9. IN CAMERAThe Committee moved in camera at 10:24 a.m. to discuss personal and negotiation issues. Itreconvened in public session at 11:11 a.m.

10. OTHER BUSINESS

a. 0-3 MOE ProgramDirector Tucker advised that a response has been submitted regarding parameters of theAge 0-3 MOE program which has been assigned to school boards. The information will beincluded in the November Board report. Budget, accommodation, staffing, hiring andcommunity issues will be addressed.

b. CYN LetterDirector Tucker distributed a letter seeking support for the Child and Youth Network. It will beincluded with presentation to the Board at the October 9 Board meeting.

c. MPP MeetingIt was noted that November 23 is the preferred date to meet with the area MPPs. Further

information will be provided when the details are finalized.

11. FUTURE MEETINGSThe following Committee meetings were scheduled for at 9:00 a.m.:

October 17;

November 7, 21.

12. ADJOURNMENTThe meeting adjourned at 11:25 a.m. by motion.

RECOMMENDATION:

That a Transportation Ad Hoc Committee be established to review the transportation serviceagreement, Board policy and procedures, the Southwestern Transportation System policy andprocedures, and to provide recommendations to the Board with a report to be submitted no laterthan 2013 December 1.

J. BENNETTChairperson

Documents

2012 Oct 9 Full Package