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Personal productivity dealing with the paper on your desk and how to manage your priorities. Knowing your personal behavioral style with DiSC helps manage productivity.
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Welcome Getting Organized…Getting Organized…The GO System SeminarThe GO System Seminar
Learning to Get Organized, Focused and Highly Productive
Presented by:
Anne McGurty of Strategize & Organize
Workshop Purpose:Present ideas to help you get organized
Present ideas to help you stay organized
Present ideas to help you get focused
Present ideas to help you stay focused
Present ideas to help you get more productive
Present ideas to help you stay more productive
Learn to focus…Right Now
Checklist for Resource Material
Relax, Focus and Listen
“Handle Every Piece of Paper Once”
Bad Advice...In Most Cases. Other myths or mantras you’ve
learned
Warning!!
Workaholics and Over-schedulers
Three Possible Outcomes:
Nothing
“Human reset button”
Change your life
Best Reasons to Get Organized:
It feels great! Like the day before vacation Motivation
Seeking positive feelings Avoiding negative feelings
The Productive Environment™
Design Your Vision* Eliminate Your Obstacles/Excuses* Select Your Tools Commit Your Time and $$ Maintain Your Success
Why Hasn’t It Worked Before?
Six issues may need to be addressedLike a car with six problems – you’re not going to go anywhere!
Other Significant Barriers to Success Gadget solutions
Some planners
Some PDAs
Some software programs
Time Management IdeasDiSC Time Mastery Profile™
The 80/20 Principle
Conducting Effective Meetings
Speed-Reading
Keyboarding Skills
Finding Files – The Paper Tiger™
Maximize your Efficiency Document Control Intranet
Computer Skills
DiSC© Resources
Solutions for Hiring, Development, & Retention
Project Management Ideas
Clarity “A trip to the grocery store”
Once Again…The 80/20 Principle
Eliminate, Eliminate, Eliminate!!!
Contrast John Gagliardi with the “Busy Managers”
“Jethro Bodine” Project Planning
Personality Issues
Personality Issues Mismatches (100/300 pound candidates)
Spontaneous person/methodical job
Extrovert person/introvert assignment
Accommodating person/dominant assignment (Ike and Patton)
Concrete thinker/abstract assignment
Work teams – proper mix (especially your assistant if you have one)
General Eric Von Manstein’s Matrix Lazy/stupid – leave them alone, no harm
Hard working/intelligent – excellent staff officers
Hard working/stupid – fire them at once!
Lazy/intelligent – these are suited for the highest office
Be economical with your energy!
Psychological Issues
Psychological Issues: Call 911! Story Chronic disorganization, adult-add and other
dysfunctions May need paper “in sight” May need noise May need another person to help May think quite differently about filing
(emotional filing)
Psychological Issues:
Potential self-defeating behavior Multitasking Perfectionism Workaholic behavior Procrastination
Psychological Issues:
Duration and intensity – negative impact on your life
As anxiety increases, typical response is action – action drives out thought
What really matters often falls by the wayside in this situation
Handling Incoming Items
Zero Gravity Pen
Simplicity Warning!
Clutter Prevention
“Broken Windows Theory”
Controlling Incoming Items
Paper
E-mails
Voice mails
Verbal requests
Your thoughts (things you want to do)
Sequence of Getting Organized
Gathering
Filtering
Prioritizing
Doing
The Five Decisions Discard or recycle Delegate Take immediate action File for follow-up (must keep because you
need to take further action) Put in a reference file (want to keep, but no
further action is required)
The Five DecisionsPAPER E-MAIL VOICE MAIL
Discard Delete Erase
Delegate Forward Forward
Take immediate action Reply Reply
File for follow-up Print and file Write on follow-up form
Reference file Print and file Write on follow-up form
The Five Decisions – Pace Is Important!
Pick up the item Ask – “which one of the five”? If it is a follow-up item:
What am I going to do next on this item? When am I going to do it? Drop it in the appropriate follow-up file
Where Do I Put This Stuff?
Causes of clutter: Not putting things away Not having a pre-designated storage
place for things A cyclical issue
The GO System – Core Files
1 to 31 files January to December files Follow up forms file (blank forms) People files Meeting files
The GO System – Core Files Reading file (casual reading) Project files Waiting for response file Purchases and errands file Someday/maybe file Other files based on your unique situation
Prioritizing Your Workload
Prioritizing Your Workload Use the “flip-over” method (less than 60 seconds)
Can get it all done
Can’t get it all done
Handling interruptions
Resetting your system (“human reset button”)
Can’t come to work
Prioritize any time you feel yourself losing control
Kit Contents 24 page step-by-step workbook
24 page tip workbook
Poster – “the five decisions” reminder
Card – “the five incoming items” and “the five decisions” reminder
Sample pad of follow-up forms
A set of core labels for your files
A CD with a variety of implementation resources
Implementation Tips Serious throw-away session with someone else present Getting over the “homeostasis hump” Using capture cards Setting appointments with yourself Keep a serious abundance of file folders and labels
handy
Implementation Tips
Work on unavoidable irritants Use in/out baskets (even if you have no
assistant) Other “flipping” applications Get a copy of the book getting organized
by Chris crouch
JLS Story
“The job of a problem is to get your attention”
Orange Barrels
“Five lanes to one lane”
Influencing Others
Edgar Guest Poem
“The Sermon” by Edgar Guest
I’d rather see a sermon, than hear one any day. I’d rather you walk with me, than merely show the way. For the lessons you deliver, may be very wise and true,
But I think I’ll get my lessons, by observing what you do, I might misunderstand, all this high advice you give,
But I won’t misunderstand how you act and how you live.
Second Half of DaySecond Half of Day The DiSC Profiles
What we will cover today:What we will cover today:What is DiSC classic?Basic InsightsNew Features in DiSCMarston’s DiSC ModelDiSC Classic EPIC Record
DiSC Classic 2.0 DiSC® Classic is used to improve performance,
deal more effectively with conflict, and value differences. Using the research-based DiSC model, DiSC Classic helps you better understand why you act the way you do.
DiSC Four DimensionsDiSC Four Dimensions The four dimensions of D, i, S, and C are
combined to provide a Classical Profile Pattern that describes a wide range of interpersonal behaviors and preferences.
Basic Insights:Basic Insights: Personal Insight into Behavioral Preferences
and Inclinations Appreciation of Personal Diversity A Common Language to Understand
and Discuss Personality Dialogue About Personality Preferences and
Differences
Relating to Individuals with Different Personalities
What is new in DiSC ® Classic 2.0? Enhanced narrative representation
Broader interpretation Personalization Story about YOU Strong personal connection
Organized and presented in a more meaningful way Ease of interpretation
Elaboration on highest DiSC Dimension through personalization
Richer descriptions Affirming language inspires action
EnvironmentEnvironmentPerceives Environment as:• Favorable• UnfavorablePerceives Self as:More Powerful than the EnvironmentLess Powerful than the Environment
DiSC® Classic 2.0 Tele-Training
Marston’s Model: SelfPerceives Self as More Powerful than the EnvironmentMore Powerful than the Environment
Perceives Self as Less Powerful than the EnvironmentLess Powerful than the Environment
D
S
i
C
Marston’s Model IntegratedMarston’s Model IntegratedDimension Environment SelfDominance Unfavorable More powerfulInfluence Favorable More powerfulSteadiness Favorable Less powerfulConscientiousness Unfavorable Less powerful
High D■ Sees an unfavorable environment that they want to overcome
■ Tries to change, fix, or control things
High iHigh i Sees a favorable environment in which they can influence
others
Tries to persuade, promote, or influence others
High SHigh S Sees a favorable environment that they want to
maintain Tries to be cooperative, supportive, and agreeable
while keeping things stable
High CHigh C Sees an unfavorable environment that they do not
want to try to change
Tries to work within established rules, guidelines, and procedures to ensure accuracy and quality
Response Form28 boxes of 4 adjectives Forced choice
The DiSC® Classic Individual Report has four sections.
Section l is devoted entirely to you and your unique behavior style
Section ll covers the DiSC model and the DiSC Dimensions
Section lll overviews the Classical Patterns
Section lV contains the scoring and data analysis for your report
DiSC® GraphYour scores on each DiSC dimension
Classical Profile Pattern
Your Highest DimensionDescription of your Highest Dimension
•DiSC® Classic paper•DiSC Classic 1.0
Your Highest Dimension
Description of your Highest Dimension in DiSC® Classic 2.0
Individual Report:
Intensity Index Adjectives that describe a person on each of the four
dimensions DiSC® Classic paper DiSC Classic 1.0 DiSC Classic 2.0
Intensity Index
D Dimensioni DimensionS DimensionC Dimension
Description of Your Classical Description of Your Classical Profile PatternProfile Pattern
•DiSC® Classic paper•DiSC Classic 1.0
Individual Report Section 1: Description of your
Classical Profile Pattern in DiSC® Classic 2.0
+•New Personalized
narrative highlights: MotivationWork Habits
Insights
Individual Report: Section II
The DiSC Model This page includes a brief description of the DiSC Model
Individual Report: Section IV
Scoring and Data Analysis DiSC Classic Graph Tally Score Boxes Summary of Interpretation
Contact Anne McGurtywww.StrategizeAndOrganize.com
Now to Schedule a Custom Training or Consulting